Coordinator Meeting 9/5/13

Coordinator Meeting9/5/13 DO NOW: Take 5 minutes to think of 1 to 3 things about which you feel successful, with respect to your role as a Coordinator so far. Prepare to share. You may be specific or general.

Coordinator Meeting9/5/13 Objectives: CWBAT share successes and best practices CWBAT implement systems for tracking Fellow attendance CWBAT be prepared for Blueprint site visits CWBAT execute next steps in grouping students

Agenda

Before we get started… • Access the wiki site resources for this meeting at: • Denvermathfellows.wikispaces.com • Coordinator Toolbox • Coordinator Meetings • September 5, 2013 • Take the Student Grouping Needs survey

Blueprint visits Purpose • BP visits support program fidelity and inform leadership, including coordinators, as to areas of strength and opportunity Overview • ½ day includes: • 25 min pre-brief meeting with admin contact and BP observer • up to 6 Fellow observations, conducted by BP • Fellow focus group, conducted by BP • Student focus group, conducted by BP • 75 min debrief meeting with admin contact and BP observer Logistics • Dates: • Google doc: https://docs.google.com/spreadsheet/ccc?key=0AqXKJkLcI3BgdHVqQTZoTGlhRnczWlA5Z2tpdUZObkE&usp=sharing 10:30-11:15

Hr – Fellow Performance & Attendance Please ask your AD for information regarding documenting Fellow performance and remediation procedures. Aaron from HR will be at our 9/19 Coordinator meeting to provide more specifics 11:15-12:00

Attendance Tracking Fellow attendance must be tracked on a daily basis Tardies should be documented (5-60 mins) and used for professionalism indicator Absences tracked for ½ and full days and used for bonus qualification 11:15-12:00

How to Track Attendance Many of you have already worked with your school(s) office staff to designate where and how Fellows should sign in and out each day (if you haven’t yet done this, please do ASAP) You only are required to track the ½ and full day absences and we have created a tracker to help 11:15-12:00

Attendance Tracker Tool - wiki Go to “Coordinator Toolbox” Click on “Fellow Development” Scroll to the Excel document “Fellow Absence Tracker” Download and you should see a pink tracker 11:15-12:00

Attendance Tracker Tool - wiki YOU ONLY NEED TO POPULATE WHEN THERE IS AN ABSENCE It will automatically calculate semester totals to be used at end of year There is a sheet for Semester 1 and Semester 2 at the bottom It may be helpful to add in start dates and end dates for Fellows entering or leaving your program 11:15-12:00

Data Analysis – Student Grouping http://denvermathfellows.wikispaces.com/Beginning+of+Year...+Grouping+Students 11:15-12:00

Best Practices… Use of Surveys Student Attendance Fellow Observations Celebrating Fellows and Students Integrating into School Culture Behavior Management Lesson Planning Supply Management Fellow Leadership – Leveraging Strengths 11:15-12:00

Exit Ticket We want to be sure to support one another, not only in our roles, but in balancing our personal lives as well. Think about what is most important to you in your personal life, and identify something you’d like your colleagues to ask you about when they see you over the next weeks and months. Maybe it’s your new puppy, your marathon training, or maybe you want to be asked to tell more crazy stories about your Coast Guarding days… whatever matters to you. Go to the Coordinator Contact Google Doc, and use the far right column to identify that personal thing we should ask you about. While you’re there, update any contact info if necessary.

Coordinator Meeting 9/5/13