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LEAP, GEE, and LAA 2 TRAINING MATERIALS SUMMER 2011 RETEST

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slide1

LEAP, GEE, and LAA 2

TRAINING MATERIALS

SUMMER 2011 RETEST

These reproducible training materials can be used for training School Test Coordinators and test administrators for the summer 2011 retest. Additional copies of these training materials may be printed from LDOE’s Web site at www.louisianaschools.net or from https://la.drcedirect.com.

slide2

Important Dates forSummer Retest

M= Materials Delivery

T= Testing

P= District Pickup

* Students who need to retest in GEE or LAA 2 Mathematics and/or English Language Arts and Science and Social Studies (three or more tests) should take the Science test on Friday, July 1 and the Social Studies test on Tuesday, July 5.

slide3

Summer Retest Materials Delivery

  • All test materials (LEAP, GEE, and LAA 2, including large print and braille) will arrive at the district Monday–Wednesday, June 6–8.
  • School Test Coordinators must submit requests for additional materials to the District Test Coordinator no later than the morning of Tuesday, June 14.
  • Any additional materials requested will be sent via UPS ground service and will take three days to get to the district. All orders received after 1:00 p.m. will be processed the next business day.
test administrator system
Test Administrator System
  • The Test Administrator System (part of LEAPweb)is refreshed for summer testing, which means that all previous names and numbers have been removed.
  • From Monday, June 6–Tuesday, July 5, School Test Coordinators must enter and assign TA numbers to all LEAP and GEE test administrators via the Test Administrator System.
  • Test administrators must use their assigned number for all LEAP and GEE tests they administer.
  • The summer administration of LAA 2 will not use TA numbers.
summer remediation field on all answer documents
Summer Remediation Field on All Answer Documents
  • Field H1 needs to be coded for any student who participated in summer remediation provided by the school or the district.
  • The principal should verify that this field is properly completed so students will get credit for the summer remediation program and the Department will be able to gather more accurate data.
general alerts
General Alerts
  • School Test Coordinators (STCs) must assign TA numbers Monday, June 6–Tuesday, July 5 andverify that all LEAP and GEE used documents have a TA number coded in field H2. Failure to code the TA number could result in a testing irregularity.
  • Security checklists must be used to track materials. Electronic copies are available on www.LEAPweb.org. Be sure to indicate on the checklists which unused answer documents received Test Not Taken labels.
  • STCs must use the provided plastic bags for the return of LEAP and GEE approved home study program and LEAP nonpublic school students’ answer documents to the District Test Coordinator (DTC). Nonpreidentified bar-code labels from testing sites must not be affixed to answer documents for these students; the DTC will affix nonpreidentified labels with site code 998 or 999 after testing as needed.
  • STCs must return district office documents (security checklist copies, testing irregularities documentation, the Oath of Security and Confidentiality Statement) in the provided envelope. The DTC should return the envelope for subsequent pickups as needed.
  • STCs must provide test administrators a list of students approved for accommodations, as well as the accommodations the students are to receive.
  • When testing students approved for accommodations, test administrators must make sure that they provide the assigned accommodations and code the provided accommodations on the students’ answer documents.
coding alerts
Coding Alerts

To comply with federal mandates, there are now three new fields on all answer documents.

  • Field G1 (Are you Hispanic/Latino?) and G2 (Race)
    • Students will be instructed to code both fields during testing.
    • For G1, students will code Yes or No.
    • For G2, students may mark all races that apply.
  • Field S for LAA 2 and V for LEAP and GEE (Student Receives Services Under McKinney-Vento Act)
    • The principal must code this field on answer documents for students receiving services under the McKinney-Vento Act (homeless students).
    • All persons involved in testing should be aware that this is confidential information.
packaging alerts
Packaging Alerts
  • When packaging materials for return, stack secure materials according to security numbers. This will aid in verifying materials against security checklists.
    • Pickups 1 and 2: Used answer documents for more than one grade or content area may be boxed together but must be stacked by grade and by content area.
    • Pickups 2 and 3: The School Test Coordinator at a testing site may box LEAP and GEE materials together, but LAA 2 materials must be boxed separately.
    • Pickup 3: Test booklets must be boxed separately from unused answer documents, but materials for more than one grade and content area may be boxed together. Return large-print and braille test booklets in their original shipping boxes. Make sure to return braille instructions.
online surveys
Online Surveys
  • Printed comment sheets are no longer provided.
  • Starting this year, all comments for LEAP, GEE, and LAA 2 testing will be collected online at https://la.drcedirect.com.
  • This URL can also be found in the Test Administration Manuals and the Test Coordinators Manual.
  • Be sure School Test Coordinators and test administrators are aware of the new online surveys.
  • Comments are 100% anonymous.
online survey windows
Online Survey Windows
  • LEAP/GEE: TBD
  • LAA 2: TBD
  • Available through eDIRECT: https://la.drcedirect.com
distributing district overage answer documents leap gee only
Distributing District Overage Answer Documents (LEAP/GEE Only)

Before distributing a district overage answer document (or an answer document requested from DRC as additional test material) to a particular testing site, the District Test Coordinator must affix a summer site-code label to the back page. NOTE: For LAA 2, there will be no district overage and no site-code labels.

DISTRICT TEST COORDINATOR AFFIXES TESTING SITE–CODE LABELHERE BEFORE DISTRIBUTION TO SUMMER TESTING SITE

^ ^ . 001001

001 PELICAN PARISH

001 BAYOU MIDDLE SCHOOL

SAMPLE SITE-CODE LABEL

DISTRICT OVERAGE ANSWER DOCUMENTS

gee testing schedule
GEE Testing Schedule

* GEE students who are testing in Science and Social Studies and also testing in Mathematics and/or English Language Arts should take the Mathematics test on Tuesday, June 28; the English Language Arts test on Wednesday and Thursday, June 29 and 30; the Science test on Friday, July 1; and the Social Studies test on Tuesday, July 5.

slide16

LEAP/GEE Return Schedule for District Test Coordinators

NOTE: Once the UPS driver has scanned in all boxes for the shipment, ask the driver for the total number recorded as scanned in the data board. If the UPS scanned total does not match the total you recorded on the Return Verification form, recount the boxes and neatly revise or fill out a new Return Verification form.

slide17

LEAP/GEE Return Schedule for School Test Coordinators

* Science/Social Studies answer documents for GEE students who tested in at least three subjects will need to be returned after testing concludes on Tuesday, July 5. Contact your District Test Coordinator to arrange for pickup of these materials.

location of security numbers on leap and gee documents
Location of Security Numbers on LEAP and GEE Documents

ANSWER DOCUMENT

TEST BOOKLET

Use this security number to inventory and track

Use this security number to inventory and track

Lithocode number: use this to document suspected incidents of cheating or administrative error

slide20

Sample LEAP/GEE Testing Site

Security Checklist

  • The LEAP/GEE checklist includes a summary and a detailed list of secure materials assigned to a testing site.
  • Electronic security checklists are available online at www.LEAPweb.org.
  • There is a blank page at the end of the checklist to record security numbers of additional materials.
  • Keep originals on file at the school and copies at the district for one year. Do not return to DRC.
sample leap student label roster
Sample LEAP Student/Label Roster

LEAP students identified as needing to retest will receive a preidentified label for English Language Arts and/or Mathematics.

These columns indicate the identified content areas in which students need to retest.

Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

sample gee student label roster
Sample GEE Student/Label Roster

GEE students identified as needing to retest will receive a preidentified label for English Language Arts, Mathematics, and/or Science/Social Studies.

These columns indicate the identified content areas in which students need to retest.

Complete this information for students who do not receive preidentified labels. Record the numbers from the nonpreidentified bar-code labels affixed to their answer documents.

preidentified leap gee bar code labels
Preidentified LEAP/GEE Bar-code Labels

Students who have been identified as needing to retest will receive a preidentified label. The District Test Coordinator will distribute all preidentified labels to summer testing sites before testing begins.

ALIGN TOP OF LABEL

SMITH, JOHN

GRADE: 4 GENDER: M DOB: 06/06/1998

STATE ID: XXXXX9999

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

P510119 9999999 09

000 Pelican Parish

001 Bayou Elementary School

LEAP/GEE SUM 2011ELA

For the summer test only, preidentified labels should be affixed to answer documents only for students who are expected to test. Unused bar-code labels must be returned with pickup 3 materials.

If a student took no part of a test, the student’s unused answer document should be returned with all other unused answer documents. The School Test Coordinator must affix Test Not Taken Labels to unused answer documents that have bar-code labels and/or hand-coded student information.

nonpreidentified leap gee bar code labels
Nonpreidentified LEAP/GEE Bar-code Labels
  • ALIGN TOP OF LABEL
  • IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
  • L510119 9999999 09
  • 000 Pelican Parish
  • 001 Bayou Elementary School
  • LEAP/GEE SUM 2011 BAR-CODE LABEL

A nonpreidentified bar-code label must be affixed to any hand-coded answer document.

When hand coding student identification information, follow the directions in the LEAP and GEE Test Administration Manual. Remember, the fields must be coded exactly the same on all answer documents for a student.

slide25

Applying Bar-code Labels to Answer Documents

Answer documents that are to be scored should have a preidentified or nonpreidentified label* applied here.

* The District Test Coordinator must apply nonpreidentified labels to answer documents for LEAP and GEE approved home study program or LEAP nonpublic school students who did not receive preidentified labels.

slide26

Approved Home Study Program and LEAP Nonpublic School Student Labels

  • The District Test Coordinator (DTC) will distribute to summer testing sites preidentified labels for LEAP and GEE approved home study program and LEAP nonpublic school students as appropriate.
  • If LEAP and GEE approved home study program or LEAP nonpublic school students do not receive preidentified labels, student information on their answer documents must be hand coded, but labels from the summer testing site must not be affixed to these answer documents. The DTC will affix nonpreidentified labels to these answer documents after testing.
  • School Test Coordinators will place all answer documents for LEAP and GEE approved home study program students and LEAP nonpublic school students in the provided plastic bags and give them directly to the DTC.
  • The DTC must remove these answer documents from the bag, affix nonpreidentified labels with site code 998 or 999 to those without preidentified labels, and return these answer documents to DRC in pickup 2.
  • Pages 18—19 (for District Test Coordinators) and page 38 (for School Test Coordinators) in the Test Coordinators Manual contain instructions for returning test materials for approved home study program and LEAP nonpublic school students in pickup 2.
test not taken labels affixed by school test coordinator

ALIGN TOP OF LABEL

APPLY THIS LABEL ONLY TO

PREIDENTIFIED OR HAND-CODED ANSWER DOCUMENTS

ON WHICH NO TEST ITEMS WERE ATTEMPTED

D510119NOTSCORE

LEAP/GEE SUM 2011 TEST NOT TAKEN LABEL

Test Not Taken Labels(affixed by School Test Coordinator)
  • After all makeup testing is completed, the School Test Coordinator must:
  • Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.
  • Affix yellow Test Not Taken labels over preidentified or nonpreidentified bar-code labels. (Program-specific labels are provided, so make sure you apply the correct label.)
  • Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.
  • Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

TEST NOT TAKEN DOCUMENT LABEL (YELLOW)

LEAP/GEE

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

slide28

Unscorable Document Labels(affixed by the District Test Coordinator)

UNSCORABLE DOCUMENT LABEL(BLUE)

  • Unscorable document labels are program-specific. LEAP/GEE and LAA 2 each have their own labels.
  • These are for use on an answer document that was
    • damaged,
    • soiled,
    • for another student, or
    • marked with ink, highlighters, markers, or crayon.
  • These answer documents must not be thrown away. The School Test Coordinator should give these documents to the District Test Coordinator, who will return them with the unused district overage answer documents.
  • Documentation about the incident should be kept by the District Test Coordinator.
  • Any responses must be transferred to a new hand-coded answer document to be scored.
  • These labels must not be applied to documents that are to be voided.

ALIGN TOP OF LABEL

THE DISTRICT TEST COORDINATOR MUST FOLLOW THE

SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

D510119NOTSCORE

DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE

KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

LEAP/GEE SUM 2011 UNSCORABLE LABEL

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

laa 2 testing schedule
LAA 2 Testing Schedule

* LAA 2 students who are testing in Science and Social Studies and also testing in English Language Arts and/or Mathematics should take the English Language Arts test on Tuesday and Wednesday, June 28 and 29; the Mathematics test on Thursday, June 30; the Science test on Friday, July 1; and the Social Studies test on Tuesday, July 5.

NOTE: If a student is retesting in both LAA 2 and GEE, see page 46 in the LAA 2 Test Administration Manual for crossover testing schedules.

slide32

LAA 2 Return Schedule for District Test Coordinators

NOTE: Once the UPS driver has scanned in all boxes for the shipment, ask the driver for the total number recorded as scanned in the data board. If the UPS scanned total does not match the total you recorded on the Return Verification form, recount the boxes and neatly revise or fill out a new Return Verification form.

slide33

LAA 2 Return Schedule for School Test Coordinators

* Science/Social Studies answer documents for LAA 2 students who tested in at least three subjects will need to be returned after testing concludes on Tuesday, July 5. Contact your District Test Coordinator to arrange for pickup of these materials.

location of security numbers on laa 2 documents
Location of Security Numbers on LAA 2 Documents

ANSWER DOCUMENT

TEST BOOKLET

Use this security number to inventory and track

Use this security number to inventory and track

Lithocode number: use this to document suspected incidents of cheating or administrative error

slide36

Sample LAA 2 School Security Checklist

  • LAA 2 School Security Checklists are blank forms, and School Test Coordinators must fill in all information.
  • Electronic security checklists are available online at www.LEAPweb.org.
  • Record security numbers of additional materials requested.
  • Keep originals on file at the school and copies at the district for one year. Do not return to DRC.
sample laa 2 student label roster
Sample LAA 2 Student/Label Roster

Since LAA 2 students do not receive preidentified labels, complete all sections of this form. Make sure to record the numbers from the nonpreidentified LAA 2

bar-code labels affixed to students’ answer documents.

laa 2 bar code labels
LAA 2 Bar-code Labels

There are no preidentified labels or preidentified answer documents for LAA 2 summer retesters. Before testing begins, a bar-code label must be affixed to all LAA 2 answer documents and student identificationinformation must be hand coded according to directions in the LAA 2 Test Administration Manual.

LAA 2

ALIGN TOP OF LABEL

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

P510189 3999999 09

001 Pelican Parish

LAA 2 SUM 2011 BAR-CODE LABEL

If a student is testing using more than one answer document, bar-code labels must be affixed to each and the fields coded exactly the same.

If a student took no part of a test, return the student’s unused answer document with all other unused answer documents. The School Test Coordinator must affix Test Not Taken labels to unused answer documents that have bar-code labels and/or hand-coded student information.

test not taken labels affixed by school test coordinator1

ALIGN TOP OF LABEL

APPLY THIS LABEL ONLY TO

HAND-CODED ANSWER DOCUMENTS

ON WHICH NO TEST ITEMS WERE ATTEMPTED

D510189NOTSCORE

LAA 2 SUM 2011 TEST NOT TAKEN LABEL

Test Not Taken Labels(affixed by School Test Coordinator)
  • After all makeup testing is completed, the School Test Coordinator must:
  • Inspect each unused answer document with a bar-code label and/or hand-coded information for student responses before affixing labels.
  • Affix yellow Test Not Taken labels over bar-code labels. (Program-specific labels are provided, so make sure you apply the correct label.)
  • Indicate on the School Security Checklist which unused answer documents received Test Not Taken labels.
  • Unused answer documents without bar-code labels or hand-coded student information do not need a label. Do not affix Test Not Taken labels to answer documents for students whose tests should be voided.

TEST NOT TAKEN DOCUMENT LABEL (YELLOW)

LAA 2

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

slide40

Unscorable Document Labels(affixed by the District Test Coordinator)

UNSCORABLE DOCUMENT LABEL(BLUE)

  • Unscorable document labels are program-specific. LEAP/GEE and LAA 2 each have their own labels.
  • These are for use on an answer document that was
    • damaged,
    • soiled,
    • for another student, or
    • marked with ink, highlighters, markers, or crayon.
  • These answer documents must not be thrown away. The School Test Coordinator should give these documents to the District Test Coordinator, who will return them with the LAA 2 district materials.
  • Documentation about the incident should be kept by the District Test Coordinator.
  • Any responses must be transferred to a new hand-coded answer document to be scored.
  • These labels must not be applied to documents that are to be voided.

ALIGN TOP OF LABEL

THE DISTRICT TEST COORDINATOR MUST FOLLOW THE

SPECIAL INSTRUCTIONS PROVIDED WITH THIS LABEL.

IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII

D510189NOTSCORE

DOCUMENTATION REGARDING USE OF THIS LABEL MUST BE

KEPT ON FILE AT THE DISTRICT OFFICE FOR ONE YEAR.

LAA 2 SUM 2011 UNSCORABLE LABEL

LAA 2

Unscorable Document Labels

INSTRUCTION SHEET (PROVIDED TO DTC WITH SHEET OF UNSCORABLE DOCUMENT LABELS)

laa 2 used and unused answer documents
LAA 2 Used and Unused Answer Documents

SUMMER 2011 RETEST ONLY

* School Test Coordinators shouldreturn all LAA 2 materials to the District Test Coordinator in pickup 2. The District Test Coordinator will return used LAA 2 answer documents to the scoring contractor in pickup 2 and all other LAA 2 materials, along with LEAP and GEE nonscorable materials, in pickup 3.