The College Application Process:Naviance & eDocs Red Bank Catholic High School Guidance Office September, 2014
Welcome! • Mr. Mark DeVoe - Director of Guidance • Melinda Fellingham - Counselor • Patricia Hendricks - Counselor • Kelly O’Keefe-Howlett - Counselor • Theodore Jarmusz - Counselor • Mary Ellin Sweeney - Learning Consultant • Debra Hemschoot - Registrar • Tina Schwartz -Guidance Secretary
Agenda • 60-75 minutes • Practical information • Changes to the Application Process • 5 EASY STEPS • Important Deadlines • Applying for Scholarships • Upcoming Events • Question and Answer (General)
Naviance Family Connection • A comprehensive website that students and parents can use as a tool in planning for their future. • Naviance is used for: • College research • Student Data (test scores, GPA etc.) • Prospective Colleges • Scholarships • Scattergrams
The College Application Process using eDocs • All School Documents will be sent electronically using eDocs • Common Application Reports • Teacher and Counselor Recommendations • Transcripts – Initial, Mid-year and Final • School Profile
Overall Expectations • Keep the process in perspective • Work together as a family • Students must take ownership • Discuss finances openly • Start early and meet all deadlines
Expectations for the Student 5 Easy Steps
Step 1: Apply via “The Common Application” • Go to Commonapp.org and set up your account. Write down your common app username (e-mail) –You MUST establish a Commonapp account in order to submit your documents electronically. • Add your colleges that you are applying to via the Common App • Click on ‘assign recommenders’ (sidebar) and the FERPA agreement appears. Video link for Completing FERPA on CommonAPP https://vimeo.com/73384070 • FERPA absolutely has to be signed before you can go forward. • Login to Naviance and match your CommonApp e-mail to your Naviance account. The e-mail has to be the same.
Common Application Link and Tutorials • Common Application- https://www.commonapp.org/eLearning/Submission.htm • Video link for Completing FERPA on CommonAPP https://vimeo.com/73384070 • Common Application You Tube Tutorial-www.youtube.com/watch?v=M61jkEVwT1g • Common Application Step by Step- https://www.commonapp.org/eLearning/Submission.htm
Step 3: Teacher Recommendations • Always allow at least 2 weeks for teachers to complete their letter. • Please make sure you personally ask the teacher prior to submitting the official request. • Click on the College tab, then “Colleges I’m Applying To” • Scroll down to Teacher Recommendations. • Click add/cancel request • Add new request, click the drop-down list and choose the teacher from the list, click submit request. • Your teacher request has to be done prior to your requesting a transcript.
Step 4: Requesting a Transcript • You should have already started your application. • Your counselor should have the parent brag sheet and recommendation questionnaire from you prior to this step. You should have already asked your teachers for a recommendation. • Submit a COMPLETED “Transcript Request Form” to Mrs. Hemschoot personally. DO NOT LEAVE THIS FORM IN A COUNSELOR MAILBOX! • Enter Request A Transcript in Naviance. For a NOVEMBER 1 deadline-request should be submitted no later than October 15. For a November 15 deadline-request should be submitted no later than October 31.
Step 5: Apply • Complete Common Application On line. • Complete Supplements if applicable. • If college does not subscribe to CommonApp, complete on-line application for that particular college, but you MUST complete a Common Application in order to send electronic documents. • Make sure you complete payment screen and THEN SUBMIT application after payment. • Check for GREEN (on commonapp) box that appears at the top of the application to ensure that your application has been submitted.
Types of Applications 1 2 3 4 5 • Question Mark = Student hasn’t listed the college in the Common App website • Blank Computer = Accepts EDocs and is not a Common App school • CA in Computer = Accepts EDocs and is a Common App School • Stamp = Paper Copy must be mailed • CA with line = Common App School but student has elected to use School Application instead
Updating the Application Status • Click on “Colleges You are Applying To” • Under “My Applications” it will ask you if you have applied. Click on the question. • Update the information that is requested.
STANDARDIZED TESTS • SAT’s and Subject Tests have to be sent directly from CollegeBoard • ACT’s should be sent directly from ACT. • (They are NOT included on transcript)
Throughout the Process…… • Communicate with your counselor • As you hear back from schools, let your counselor know • Check for emails from the Guidance Office regularly • Parents can contact the counselor at any time
Review: 5 Easy Steps • Step 1: Set up a Common Application Account and complete FERPA waiver on the Common Application. Enter CommonApp ID (e-mail) in Naviance. • Step 2: Add Colleges that you are applying to in Naviance • Step 3: Invite Teacher Recommendations under “Colleges I’m Applying to” • Step 4: Request a Transcript • Step 5: Apply
Benefits of Naviance • Streamline the process • Everything is “live” • Everything can be sent at once • Quick to update • Monitor status electronic submission • Eco-friendly
Senior Meetings • Counselors meet with seniors regarding the process • By end of September Steps 1-3 are complete. • Review this process with your child prior to the meeting • Come prepared with questions • Contact your guidance counselor at any time
Upcoming Events • September: • Individual College Rep Visits throughout the fall • October: Brookdale College Fair – October 5, 2014. (see handout) • SAT: October 11th (Registration by September 12th) offered at RBC • ACT: October 25 th (Registration by September 19th) offered at RBC • Application Deadline for Early Decision/Early Action for some schools (October 15th) Many southern schools have early deadlines. • November: • SAT: November 8th • Application Deadlines for Early Decision/Early Action (November • 1st/November 15th) December: • SAT: December 6th • ACT: December 13th January: • Financial Aid Evening: January 6, 2015
Scholarships • Scholarships are listed on Naviance • When applying for scholarships transcript requests should be brought to guidance at least one week before due date so it can be processed. • You will be notified by e-mail from Scholarship Coordinator- Pat Hendricks when scholarships are available.
Conclusion • Seniors need to visit their counselor frequently during the application season • Parents should communicate on a regular basis with their child about this process The process requires a minimal amount of time and effort outside of completing the actual application! STUDENT NEEDS TO BE INVESTED IN THE PROCESS!