WELCOME GIPWoG October 5 th 2005 itl.nist/div895/gipwog/index.html

1. WELCOMEGIPWoGOctober 5th 2005www.itl.nist.gov/div895/gipwog/index.html

2. Agenda • Introduction – GIPWoG survey results • Report from Imation on research into Archival System • National Digital Newspaper / Trusted Digital Repository Initiative • Future Digital System • Electronic Records Archive (ERA)

3. GIPWoG • GovernmentInformationPreservationWorkingGroup • GIPWoG mission: • To provide government agencies with information to make informed decisions for using optical storage technologies in digital data storage or preservation strategies. • GIPWoG Goals • Act as a liaison/meeting place between government users and the optical storage technology industry. • Inform government users of the current state-of-the-art in optical storage technology. • Highlight optical storage technology research relevant to government users. • Serve as a forum for government users to share digital data preservation issues and strategies.

4. GIPWoG Agency Participation Agencies • DoD • GPO • GSA • LoC • NARA • NASA • NGA • Agencies • NIST • U.S. Census Bureau • U.S. Courts • USGS • EPA • NIH • NOAA • NTIS

5. GIPWoG Activities • Quarterly sessions • Several agencies meet to hear presentations and discuss digital preservation. • Introduce agencies to: • Blue Laser, Holographic, next generation storage • ERA, FDS, TDR/NDN etc. • Examples of effective implementation of optical media in storage/distribution (USGS) • Conceptual solutions for consideration (Imation, etc) • Industry “media longevity” presentation series • NIST research updates (longevity, compatibility etc) • Identify key issues for agencies and organize the research to address it (LoC – DVD longevity). • Outreach (OSTA, DVDA) • Determine needs of the agencies (Digital Media Survey).

6. Digital Media Survey • But how long is long enough? • A stated longevity requirement will give the industry a solid target to aim for. • ‘Forever’ is of little practical use to guide the manufacturers. • The greater the requirement, the lesser the chances of a solid guarantee. • Commoditization of the CD and DVD recordable market means that higher quality products cannot compete with poorer (and cheaper) products. • A stated longevity will give agencies control and certainty over preservation strategies • Time between migration not too long (save data) and not too short (save money). • “Our media lasts UP TO 200 years” is of no use if they MAY also fail after 5 or 10 years.  Knowing helps both the Industry and the Customer!!!

7. Survey Questions • Is there a period of time that you consider ideal, required or necessary for the longevity of storage media? Options: 20, 25, 30, 35, 40, and 40+ years. • Would you specify a label or logo that indicates a product meets this longevity requirement when purchasing for long-term storage applications? Options: Yes, No, Not sure.

8. Survey Results (Government) % of Valid Responses Specified Longevity in Years

9. Survey Results (Government) % of Valid Responses Would Label be Specified for Purchasing?

10. Survey Recommendations To Media Manufacturers: • Aim for 100 years with high certainty. • Agencies seem to be prepared to pay for the comfort of having non-commodity products. • How much? To Industry/Standards Bodies/Government: • Develop very robust method to determine if media meets this minimum lifetime. • Sponsor a ‘Archival Grade’ logo to be clearly associated with media that meets this minimum lifetime criteria.

11. Thank you for coming • Thanks to the Library of Congress • Where next? If your agency would like to host a GIPWoG meeting, please contact gipwog@nist.gov • What else? If GIPWoG can be of assistance to your agency, please contact gipwog@nist.gov