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Presentations Content Organization Style Oral Communication Requires excellent research, strong organization, & stage presence Is interactive: Body language Vocal inflections Eye contact Provides immediate feedback Allows for on-the-spot adjustments Audience & Purpose Analysis

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presentations

Presentations

Content

Organization

Style

oral communication
Oral Communication
  • Requires excellent research, strong organization, & stage presence
  • Is interactive:
    • Body language
    • Vocal inflections
    • Eye contact
  • Provides immediate feedback
  • Allows for on-the-spot adjustments
audience purpose analysis
Audience & Purpose Analysis
  • If possible, find out your audience’s attitudes and biases towards your topic
  • What do they know, what do they need to know?
  • How will they use the information you’re presenting?
  • Is your purpose to inform, persuade, train?
types of presentations
Types of Presentations
  • Informative: Impartial presentation of information
  • Training Session: How to perform a specific task
  • Persuasive: Designed to change audience’s opinions
    • Action plans: Encourages a specific action
    • Sales Presentation
components of presentations
Components of Presentations

Introduction:

  • Capture attention: anecdote, question
  • Establish credibility
  • Preview your presentation and conclusion
components of presentations6
Components of Presentations

Body

In a written report, readers can go back to find important information they missed. This is not possible in oral presentations, which require

  • Strong organization
  • Small chunks of information
  • Clear transitions
components of presentations7
Components of Presentations

Conclusion

  • Remind audience of “big picture”
  • Restate main points
  • Give sources of further information & cite your sources
three components
Three Components
  • Tell them what you’re going to tell them
  • Tell them
  • Tell them what you’ve just told them
visual aids
Visual Aids
  • Slides
  • Presentation software (PowerPoint)
  • Handouts

Visuals should support the presentation; they should not be the presentation.

Handouts should be distributed at the end of presentation.

powerpoint debate
PowerPoint Debate

Advantages

  • Ease of use
  • Variety of formatting options
  • Speaker notes, timing cues
  • Create web pages and handouts

Disadvantages

  • Oversimplifies complex issues
  • Key points buried in lists
  • Overwhelming use of effects
before the presentation
Before the Presentation
  • Practice: avoid nervousness by being confident in your material
  • Time your presentation
  • Know the layout of the room
  • Prepare for the technology to fail: have backups
during presentation
During Presentation
  • Be ready to adapt to your audience
  • Make eyes contact
  • Do not read your presentation; use your memory and a brief outline of key points
  • Slides should support the presentation; they should not be the presenation
checklist content
Checklist: Content
  • State a clear purpose
  • Show command of the material
  • Support points with evidence
  • Use visuals appropriately
  • Give the proper amount of information
checklist organization
Checklist: Organization
  • Begin with a clear overview
  • Present a clear line of reasoning
  • Transition from point to point clearly
  • Avoid digressions
  • Summarize in conclusion
checklist style
Checklist: Style
  • Be confident and relaxed
  • Speak clearly
  • Look at the audience; make eye contact
  • Adapt to audience and respond to questions