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IFTA TAX RETURNS

IFTA TAX RETURNS. By: Trina Kluever Pauli (WI) Ghyslaine Lepage (QC) Krystal Miller (NH). You reported what ?. We all receive strange tax returns, for example: Total miles does not equal total jurisdictional miles Identical returns which occur every quarter

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IFTA TAX RETURNS

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  1. IFTA TAX RETURNS By: Trina Kluever Pauli (WI) Ghyslaine Lepage (QC) Krystal Miller (NH)

  2. You reported what ? • We all receive strange tax returns, for example: • Total miles does not equal total jurisdictional miles • Identical returns which occur every quarter • MPG is always a 4.0, 5.0 or 6.0 • Total Miles and Jurisdictional Miles appear to be estimated numbers based on rounded miles, (5,000 miles or 750 miles) • Impossible MPG (miles per gallon) or KML (kilometre by litre) • Non continuous jurisdictions- meaning a licenses is in NH and travels to FL but missing reporting miles to states in between • Total gallons do not equal the taxable paid fuel.

  3. How licensees arrive to do that ?

  4. Licensees, should maintain: • Mileage/Distance Records • Driver Truck Logs • GPS Reports • Origins and destinations • Routes of travel • Beginning and ending odometer readings • Bills of lading • Fuel Records • Fuel invoices • Fuel statements • Fuel receipts • Bulk Tank Reconciliation and Disbursement Log

  5. What should we do with these strange returns ? • Contact licensee and explain how to complete the quarterly tax return • Enter the tax return as filed and see if the return goes into an exceptions mode • Refer the licensee to the audit department

  6. The following slides will give you some examples What do you think is so strange ?

  7. What should we do ? • Give more information on how to complete an IFTA return • Audit these carriers, especially if the problem occurs every quarter • Educate staff and industry

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