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How to Review and Become a Reviewer . Best professional development in higher education!. Linda Mason, OSRHE lmason@osrhe.edu Gerry Cherry, UCO gcherry@ucok.edu. Grant proposals usually reviewed by several people in the field and related fields Reviewers may be peers of the writers

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how to review and become a reviewer

How to Review and Become a Reviewer

Best professional development in higher education!

slide2
Linda Mason, OSRHE

lmason@osrhe.edu

  • Gerry Cherry, UCO

gcherry@ucok.edu

slide3
Grant proposals usually reviewed by several people in the field and related fields
  • Reviewers may be peers of the writers
  • Not necessary to have received a grant to be able to contribute to the review process
slide4
Guidelines vary by entity
  • Selection criteria and scoring
    • Published in the solicitation and federal register
  • Peer review
    • Agencies train new participants for review panels
slide5
How does it work?
  • Go to a location, usually DC
  • Become very familiar with guidelines
  • Stay for 2-3 days to review
  • Debate your opinions with a panel of peers
  • Work hard, maybe 12 hours/day
  • Read and critique 10-12 proposals
  • Total confidentiality
  • Expenses paid, usually no or little stipend
slide6
How does it work?
  • Review by mail/email
  • Receive a month before due
  • Include it in your existing schedule
  • Total confidentiality
  • No stipend
slide7
How does it work?
  • Local agency or corporation
  • Go to a location, usually the agency
  • Read during the day
  • Work with a panel of peers
  • Total confidentiality
  • No stipend
slide8
Questions reviewers ask?
  • Who is affected by this request/who is the target audience?
  • Are these project goals and objectives realistic?
  • Can the timeline realistically be met?
  • Is the submitting organization capable of carrying out the project?
slide9
Questions reviewers ask?
  • If the project duplicates others in the field, what makes this one stronger?
  • Is the cost of this project justified/realistic?
  • If the project is to be continued after this grant cycle, where will the organization get its funding?
  • Do the submitters have external support aside from the granting organization?
slide10
Questions reviewers ask?
  • Is there collaboration involved in the project?
  • Has the organization shown prior success?
  • Is the staff of this organization capable and accountable?
  • What is the organization's board or support composition and how involved are its members?
slide11
Why be a reviewer?
  • Learn to write better proposals
  • Learn about the programs of the agency
  • Learn about the funded grants of the agency
  • Network with others like you
  • Provide a service
slide12
Why be a reviewer?
  • Learn the process and improve your funding odds
  • See what us usually missing or unclear in proposals
  • Clarify your communication
  • Simplify your writing
slide13
How do I become a reviewer?
  • The agency’s website
  • Recipient of a grant
  • The funder, program director, head of agency
  • Apply online – provide a vitae and short synopsis of why you may be of help
  • Need not have grant experience, just content or program expertise
slide14
Dear Program Director,

I am an assistant professor of biology at Northeastern Oklahoma State University and have 10 years of experience in teaching undergraduate students.

My research interests are with amino acids produced by toads as possible use in treating obesity. Oklahoma has the highest child obesity rate in the nation.

NSU has a student population of 28% native Americans. My experiences may be of help in reviewing grant proposals for the Summer Institute Program to Increase Diversity in Health-Related Research.

agencies nsf www nsf gov
Agencies – NSF www.nsf.gov
  • Chemical, Bioengineering, Environmental, and Transport Systems - Phillip Westmoreland pwestmoreland@nsf.gov - 703/292-8370
  • Social, Behavioral, and Economic Sciences - Kaye Husbands khusbands@nsf.gov - 703/292-7276
  • Engineering Education and Centers - Mary Poats mpoats@nsf.gov - 703/292-4667
  • Research on Learning in Formal and Informal Settings - David Ucko, ducko@nsf.gov - 703/292-8616
  • Advanced Technological Education (community colleges) – Elizabeth Teleseiteles telesejteles@nsf.gov – 703-292-8670
  • Alliances for Broadening Participation in STEM – A. James Hicks ahicks@nsf.gov - 703-292-8640
  • Communicating Research to Public Audiences – David Ucko, ducko@nsf.gov 703-292-8616
  • Course, Curriculum, and Laboratory Improvement – Myles Boylan mboylan@nsf.gov- 703-292-4617…….and more!
agencies nih http grants2 nih gov grants guide
Agencies – NIH – http://grants2.nih.gov/grants/guide/
  • NIH Grant Review Process Video - http://cms.csr.nih.gov/ResourcesforApplicants/InsidetheNIHGrantReviewProcessVideo.htm
    • Bridges to the Baccalaureate Program - Cathleen Cooper cooperc@csr.nih.gov – 301-435-3566
    • Behavioral and Social Science Research on Understanding and Reducing Health Disparities – Dr. Gabriel Fosu fosug@csr.nih.gov – 301-435-3562
    • Summer Institute Program to Increase Diversity in Health-Related Research - Chief, Review Branch, Division of Extramural Research Activities, National Heart, Lung, and Blood Institute NHLBIChiefReviewBranch@nhlbi.nih.gov – 301-435-0270…and more!
how to review a grant proposal

How to Review a Grant Proposal

Gerry Cherry

2007 OSRHE Summer Institute

questions you will ask when you review grants
Questions You Will Ask When You Review Grants
  • Does the application respond to the criteria?
  • Is the project clear and specific (not obscured by jargon)?
  • Do the ideas flow logically?
  • Are activities consistent with each other?
  • Does the application explain the need for assistance?
  • Are the project objectives measurable?
  • How will success or failure be evaluated?
how to read proposals
How to Read Proposals
  • Read the entire proposal before beginning to match the criteria against the application.
  • Make your comments specific. “This is a good program,” is not helpful. Too many good programs don’t get funded.
  • Write your comments in complete sentences.
  • Don’t restate what the applicant wrote—evaluate what it says.
  • Make comments tactful and constructive.
why do reviewers supply comments about the proposal
Why do reviewers supply comments about the proposal?

To help the writer make the proposal better.

At NSF, only 20% of first time grant proposals are funded.

50% of re-submissions are funded.

constructive comments
Constructive Comments

When you find Weaknesses

Useful: The proposed budget categories lack sufficient detail to determine reliability. (p.41) The travel budget does not delineate the locations of the conferences.

Less useful: The budget is missing key items. (This comment is not supported with details).

common errors reviewers find
Common Errors Reviewers Find
  • Trying to fit a program into an unsuitable grant opportunity.
  • Failing to answer all criteria in the RFP.
  • Using old data or insufficient data
  • Poor evaluation
  • Unqualified staff.
  • Missing budget items.
common errors reviewers find23
Common Errors Reviewers Find

7. Unallowable, inappropriate budget items.

8. Budget items not explained in the project narrative. (Why do you need to go to the French Riviera?)

9. No plans for sustainability or explanation for why not.

10. No commitment letters to document proposed activities, partners, and resources

thank you
Thank you.

2007 OSRHE Summer Grant Writing Institute

Linda Mason, Ed.D.

Oklahoma State Regents for Higher Education

lmason@osrhe.edu

405-225-9486

Gerry Cherry, MA, CRA

University of Central Oklahoma

gcherry@ucok.edu

405-974-3474