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ESF Provider Event 3 December 2008

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ESF Provider Event 3 December 2008. Workshop Aim. To enable ESF providers to fulfil the requirements of LSC South East Region’s contract management procedures. Workshop Objectives.

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Presentation Transcript
ESF Provider Event
  • 3 December 2008
workshop aim
Workshop Aim
  • To enable ESF providers to fulfil the requirements of LSC South East Region’s contract management procedures
workshop objectives
Workshop Objectives
  • By the end of this workshop, attendees will know what is required of them in terms of the following reports and procedures:
        • The Contract Management Monitoring Report (CMMR)
        • CMMR Annexes
        • Evidence and Client Files
        • Case Studies
        • Equality and Diversity Report
        • End of Project Reports
        • Marketing & Publicity
        • Tracking Spreadsheets
the contract management monitoring report cmmr
The Contract Management Monitoring Report (CMMR)
  • Quarterly visit with the following objectives:
  • Review of hard data to determine progress of project against


  • General ‘feel’ of how the project is progressing. Opportunity to

discuss issues.

  • Participant file check (10% sample from previous quarter) –

checking eligibility and evidence of outputs/outcomes claimed.

  • Agree remedial action, which will be reviewed at next meeting.
  • Agree performance rating – red, amber,green–based on data

and other issues (including progress of delivery partners).

cmmr annexes
CMMR Annexes
  • Different annexes for Youth, Employer Responsiveness, Adult.
  • Forms an integral part of the quarterly review.
  • Enables Programme Leads to report information to the

groups and committees they attend.

  • Soft outcomes information collection. Format to be discussed.
evidence client files
Evidence & Client Files
  • Comprehensive list of acceptable evidence attached to your


  • List is used by contract managers and Auditor to check

evidence of outputs and outcomes.

  • Ensure all staff aware of list and evidence relating to their

part of the delivery process.

  • Tip - Checklist of evidence at front of each participant’s file.
  • Does file tell the story of the participant? (Referral, Right to

Work, Initial assessment, ILP, progress reviews, achievements,

progressions, aftercare.)

evidence client files continued
Evidence & Client Filescontinued …

ILR Forms (full and Short Record)

  • ILR forms will be checked as part of the quarterly participant

file check.

  • LSC standard ILR forms OR your own forms.
  • If using your own forms, they must contain all the required

data fields, statements, logos and signatures.

  • Tip - send copy to LSC for agreement to avoid missing

something and losing that funding later.

case studies
Case Studies
      • Good news stories about individuals on the project.
  • First topic: “Making a Start – getting started, developing (and implementing) a recruitment strategy”.
  • Future case studies will focus on individuals.
  • Template available.
  • Consent form to be signed by the participant.
equality diversity report
Equality & Diversity Report
  • Once a quarter for the next 2 quarters.
  • Every 6 months thereafter – if effective system in place.
end of project report
End of Project Report
  • Overall assessment of the project from your point of view.
  • Informs future project development.
  • Narrative gives opportunity to highlight significant issues,

innovation and unexpected outcomes.

  • Contributes to the LSC’s report to GOSE.
  • Soft outcomes information to be discussed.
marketing publicity
Marketing & Publicity
  • Presentation given in July on Marketing & Publicity. Slides

available on request.

  • Comprehensive procedures on LSC website.
  • Check you are using the new logos (LSC and ESF).
  • Check you are using the new ESF plaque.
  • All marketing & publicity materials to be sent to LSC for


  • Your responsibility to ensure that partners are following the

branding and publicity procedures.

tracking spreadsheets
Tracking Spreadsheets
  • In response to requests from providers, LSC has provided


  • There is no requirement for you to use any of these.
  • LSC does not recommend any particular version.