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Monitoring/Evaluation Program Overview December 3, 2008. Title III Director’s Meeting. MDE Responsibility. Michigan Department of Education (MDE) is responsible for monitoring all ELL/Immigrant program performance to ensure compliance under the No Child Left Behind Act (NCLB).

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mde responsibility
MDE Responsibility
  • Michigan Department of Education (MDE) is responsible for monitoring all ELL/Immigrant program performance to ensure compliance under the No Child Left Behind Act (NCLB).


fulfilling mde s responsibility
Fulfilling MDE’s Responsibility
  • Develop process to determine the current status of each program/district’s progress.


the process
The Process
  • Develop evaluation tool
  • Develop evaluation model
  • Distribute the tool to LEAs
  • Collect tool, analyze data
  • Determine what type of review
  • Conduct review
  • Recommend improvement plan for districts


purpose of evaluation checklist tool
Purpose of Evaluation Checklist Tool

Title III Program Evaluation Checklist

  • Designed to provide districts with a self assessment tool to determine program progress and compliance with NCLB
  • Designed to provide MDE with a baseline review of all districts
  • Provide a sustainable model to maintain timely annual reviews


evaluation checklist tool
Evaluation Checklist Tool


Six Sections

  • Administrative Responsibilities
  • Student Identification
  • Parent & Community Involvement
  • Instructional Programs & Assessment
  • Teacher Qualifications and Professional Development
  • Program Evaluation & School Improvement


the evaluation model
The Evaluation Model

Documentation + Performance = Type of Review

Performance Data





Type of







types of review
Types of Review



Focused On-Site


types of reviews
Types of Reviews
  • Desk/Telephone

Conducted for programs that have demonstrated positive program outcomes and achievement results based on state data for ELLs.


types of reviews1
Types of Reviews
  • Focused On-site

Conducted for programs/districts that have not made significant progress based on state achievement data and or fiscal audit findings.


evaluation program implementation
Evaluation Program Implementation
  • Send evaluation notification letter with Evaluation Checklist Tool.
  • Return completed Evaluation Checklist Tool to the Office of School Improvement (OSI) by January 30, 2009.
  • OSI will notify Program/District of date, time, and type of review.
  • Reviews will begin the second week of February 2009.


evaluation program implementation1
Evaluation Program Implementation
  • Reviews conducted by ELL/Evaluation Monitoring Consultant.
  • Some reviews will be conducted in collaboration with Field Service Team.
  • Subsequent to reviews, OSI will provide districts with written feedback on progress, noting commendations and recommendations for improvement.


required documentation
Required Documentation
  • Complete and return to OSI a hard copy of the Evaluation Checklist Tool.
  • Forward an electronic copy of the Evaluation Checklist Tool to OSI.
    • See for Evaluation Checklist Tool,
    • Forward completed copy to


required documentation1
Required Documentation
  • Program/Districts selected for focused on-site reviews must assemble a documentation notebook with each section and item clearly labeled. Notebooks remain at the school district in preparation for on-site visit.


contact list
Contact list

Michigan Department of Education

Office of School Improvement

Academic Support

  • Betty Underwood - 517-241-3147
  • Linda Forward - 517-373-8480
  • Roberto Saenz - 517-373-6066