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Federal child nutrition programs

February 2014. Federal child nutrition programs. SCHOOL PROGRAMS BRANCH. U.S. Department of Agriculture Food and Nutrition Service Child Nutrition Division. Objectives. Provide an overview of the Federal Child Nutrition Programs, their administration and structure

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Federal child nutrition programs

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  1. February 2014 Federal child nutrition programs SCHOOL PROGRAMS BRANCH U.S. Department of Agriculture Food and Nutrition Service Child Nutrition Division

  2. Objectives • Provide an overview of the Federal Child Nutrition Programs, their administration and structure • Clarify what is expected of those operating the Child Nutrition Programs • Introduce you to new policies currently being implemented under the Child Nutrition Programs • Answer questions about the operation of the Child Nutrition Programs • Provide a tutorial on how to access online information resources

  3. Structure and Administration of Child Nutrition Programs

  4. www.fns.usda.gov/cnd

  5. Organizational Structure

  6. FNS Regional Offices NortheastRegion Mountain Plains Region MidwestRegion WesternRegion Mid AtlanticRegion SoutheastRegion SouthwestRegion

  7. Administrative Flow FNS Headquarters Alexandria, VA FNS Regions - 7 State Agencies - 56 School Food Authorities – nearly 21,000 Schools – more than 100,000

  8. Respective Duties Headquarters Regional Offices • Legislation • Write regulations • Develop national policy • Implement regulations • Technical assistance • Program oversight • Management evaluations

  9. Child Nutrition Programs • National School Lunch Program (NSLP) • Afterschool Snack Service • Seamless Summer Option • School Breakfast Program (SBP) • Special Milk Program for Children (SMP) • Child and Adult Care Food Program (CACFP) • At-Risk Afterschool Meals • Summer Food Service Program (SFSP) • Fresh Fruit and Vegetable Program (FFVP)

  10. Legislative Authority The National School Lunch Act • National School Lunch Program • Fresh Fruit and Vegetable Program • Child and Adult Care Food Program • Summer Food Service Program The Child Nutrition Act of 1966 • School Breakfast Program • Special Milk Program

  11. The Regulatory Process

  12. Regulatory Process • Proposed Rule • published for comments, not to be implemented • Evaluate comments • read/consider comments • Final or Interim Regulation • implemented; comments taken on Interim Regulation • Notices • announce routine updates

  13. Your Role in the Regulatory Process • In order for the regulatory process to work, we need your help! • Your comments help FNS write rules • www.regulations.gov

  14. 7 CFR Part 210 • National School Lunch Program regulations • Title 7 of the Code of Federal Regulations, Part 210

  15. National School Lunch Program Operations

  16. SFA vs. LEA School Food Authority Local Educational Agency • SFA – School Food Authority • Governing body responsible for the administration of one or more schools • Has legal authority to operate a Program • LEA – Local Educational Agency • Governing body responsible for certifying and verifying F/RP school meal eligibility

  17. Non-Profit Food Service • Observe limitations on: • food service revenues 210.14(a) • Competitive foods 210.11(b) • Maintain financial management system and account for all revenue and expenditures 210.14 • Money must be used for the meal program • Profits from competitive food must go to food service account

  18. Meals Priced as a Unit • A single reimbursable meal is priced as a unit • charges for reimbursable meals cannot be assessed based on individual components • Different prices may be charged depending on the total cost of producing each meal • Some entrées are more expensive to purchase and/or prepare

  19. Point of Service Meal Counts • Count the number of reimbursable meals served by type at the point of service or through another system approved by the State • Count meals where you can accurately determine: • if the meal meets component requirements • the eligibility status of the child

  20. Meal Service • The lunch period: 10:00 a.m. - 2:00 p.m. • Meals must meet nutrition requirements • Schools must display signage telling students what constitutes a reimbursable meal

  21. Overt Identification • Make no discrimination against any child because of his or her eligibility for F/RP meals in accordance with the approved policy statement • SFA will not overtly identify students based upon their eligibility status • SP-45-2012 clarified the prohibition on overt identification

  22. Sanitation and Health • Obtain two food safety inspections per year • Report number of inspections to State Agency • Develop food safety program/HACCP • http://www.fns.usda.gov/food-safety/food-safety-resources#Nutrition

  23. Recordkeeping Requirements • Upon request, make all accounts and records pertaining to school food service available to the State and FNS • Keep records for 3 (+) years • Records must be available for audit or review at a reasonable time and place

  24. Claims for Reimbursement • Monthly unless combined with short months • By benefit category--free, reduced-price, paid • File claims within 60 calendar days or by State’s due date • Report number of children approved for free or reduced price meals and the total enrollment on last operating day of October – This data is used to complete the FNS-742 report

  25. Equity in School Lunch Pricing/Nonprogram Foods Revenue • Seeks to ensure that sufficient funds are provided to the food service account for paid lunches • Must be calculated annually • Paid Lunch Equity Tool updated annually • Non-program Revenue Tool • FNS Policy Memo SP 15-2014 provides guidance, calculations and flexibilities for SY 2014-15

  26. National Average Payment Factors • The average per lunch rates for reimbursement of free, reduced price and paid meals • Adjusted annually – the rates of reimbursement change every year • New rates become effective every July 1

  27. 6-Cents Performance Based Reimbursement • The HHFKA provides performance-based reimbursement for SFAs that demonstrate compliance with the meal patterns for both lunch and breakfast • Additional 6 cents paid only for lunches claimed • 86% of SFAs in the country are certified

  28. The 6-Cents Certification Process Moving Forward • Certification during Administrative Review: SP 51-2013 • If SFA has not submitted certification materials, State agency will assess certification during an admin review • SFAs may still submit certification documentation to State agency • Ongoing compliance with the meal pattern requirements is monitored during administrative reviews • FNS continues to work with State agencies to ensure that all SFAs meet certification requirement

  29. 6-Cents Cont’d • Some aspects of the meal pattern are phased in over several years • SFAs must demonstrate compliance with those requirements in effect at time of certification • SFAs must demonstrate compliance with both breakfast and lunch if SFA offers breakfast

  30. Coordinated Review Effort (CRE) • Now defunct---new Administrative Review process recently developed • New Administrative Review designed to be streamlined and more comprehensive • State agency conducts reviews with occasional help from FNS staff • 3-year review cycle began SY2013-14

  31. New Administrative Review Process • Extensive guidance and resources available on FNS website: http://www.fns.usda.gov/cnd/guidance/adminreview.htm • Also refer to FNS policy memo SP 12-2013 • adminreview@fns.usda.gov

  32. NSLP Meal Pattern Requirements

  33. Updated Meal Requirements • The Healthy, Hunger-Free Kids Act of 2010 (HHFKA) directed USDA to implement the most significant update of nutrition standards for the school meal programs in over three decades • Changes were effective: • July 1, 2012 (SY 2012/13) for lunches • July 1, 2013 (SY 2013/14) for breakfasts

  34. Phased-in Targets • To ease the transition to the new meal patterns for State agencies and SFAs, many of the HHFKA’s requirements are phased in over time • For SY 2013-14: • Implementation of new breakfast meal pattern • Upcoming targets for SY 2014-15: • 100% of grains components to be “whole-grain rich” (majority WGR) • First sodium reduction target • Breakfast fruit serving increases to 1 cup per day • Future Targets: • Second sodium target: SY 2017-18 • Final sodium target: SY 2022-23

  35. Free and Reduced Price Meals

  36. Eligibility • Two processes for determining: • Household Application • Income eligibility • Categorical eligibility • Direct certification

  37. Categorical Eligibility • Receipt of SNAP, TANF or FDPIR benefits • Eligibility extended to all children in household • “Other Source” status such as foster child or enrolled in Head Start • Individual eligibility • May be determined by application or direct certification

  38. A Comparison of Application Types Income Application Categorical Application • Last four digits of the SSN of signing adult • Current income • Frequency of income • Source of the income • Household members, including child • Signature of adult household member • Child’s name • Case number or indication of status • Signature of adult household member

  39. Income Eligibility Guidelines (IEGs) • Used to determine eligibility for free or reduced price meals based on the family’s income • FNS makes these calculations based upon the Federal poverty guidelines • Issued in the Spring each year

  40. Income for Eligibility • Children from families whose income equals 130 percent of poverty or less are eligible for free meals • Children from families whose income is more than 130 but less than 185 percent of poverty are eligible for reduced price meals • Children from families whose household income is above 185 percent of poverty pay full price for their meals

  41. IEGs SY 2014-2015

  42. Income and Households • Income • before any deductions (such as taxes, Social Security taxes, insurance premiums, charitable contributions and bonds) • Household • a group of related or non-related people living under one roof as one economic unit

  43. Migrant, Runaway, or Homeless Children • Migrant children in the Migrant Education Program • Runaways in the programs under Runaway and Homeless Youth Act • Homeless children under the McKinney-Vento Act

  44. Foster Children & Head Start • Foster Children • Any child whose care and placement is the responsibility of the State • Any child who is formally placed by a court with a caretaker household • Head Start • All children enrolled in Head Start are categorically eligible

  45. Mandatory Direct Certification • Requires the LEA to conduct direct certification with SNAP at least three times per year (more times highly encouraged) • All children in the household certified for free meals if any child or adult in the household receives SNAP • State agency enters into an agreement with their SNAP agency establishing direct certification procedures • These households are not subject to verification

  46. Discretionary Direct Certification • An LEA may certify a child for free meals without further application by directly communicating with officials to determine if the child is: • a TANF family member • FDPIR • homeless • served by certain runaway or homeless youth programs • a migrant • a Head Start enrollee • In foster care

  47. Confidentiality • Individual children’s eligibility status and information protected by NSLA • Law allows limited disclosures • Any direct certification system or data exchange must ensure limited disclosure within statutory requirements

  48. Eligibility Manual • Available on our website • Incorporates all memos and changes regarding F/RP policies • Updated annually

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