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Central Region Office Scaled Leadership Regional Meeting

Central Region Office Scaled Leadership Regional Meeting

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Central Region Office Scaled Leadership Regional Meeting

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  1. Central Region OfficeScaled Leadership Regional Meeting May 2, 2018

  2. Mr. John D. PaceRegion Superintendent

  3. Leadership Thoughts…

  4. Feedback (Question #1) … How often do you seek feedback? List three people you seek feedback from as it pertains to your school’s performance.Please take a minute to write your answer Question #1 on the Google Survey https://docs.google.com/forms/d/e/1FAIpQLSdOCYxlXioHIMb0_lSko-KKu-BcBfowIABk-F6Yw5im1S0uxQ/viewform?usp=sf_link

  5. Feedback and Vision (Question #2)… What is the relationship between feedback and the school’s vision? Discuss at your table for 2 minutes. Enter your response to Question #2 on the Google Survey

  6. Mr. John D. PaceRegion Superintendent

  7. Mr. Eric AcostaCommunity School OperationsAdministrative Director

  8. Community School Operations • Maintenance/Capital Improvements • Please complete Monthly Maintenance Report between May 7th – May 11th • Language of Work Order (repair vs. install) • Priority vs. Important • Details Matter • Maintenance Meeting scheduled for May 25th • Summer Cleaning Plans are due to Ms. Ana Perez byJune 14th

  9. Community School Operations • Crisis Management “3-2-1 Check” Protocol (Senior High Schools) • Emergency Evacuation/Lockdown Drills • Schools should have conducted Drill #1 – WB # 22768 • Final Drill #11 is scheduled for May • Lockdown Drills Code Yellow/Code Red should also be completed • DCIRTs • Principals it is imperative that you update once requested services have been restored

  10. Community School Operations • Health Inspection Reports • Please ensure that your school’s most current report is posted on the school website • Immunizations • Please monitor and take appropriate actions • Spring Immunization campaign for 6th graders entering 7th grade next year • School Operations will be sending additional information regarding consent and distribution of flyers

  11. Community School Operations • Important Update regarding the New Photo Identification Badges for Custodial WB #22802 • Plant Operations - 11035 SW 84 Street, Miami, Florida 33173 (7:00 a.m. to 3:00 p.m. Monday thru Friday) • Middle School Redesign Social Emotional Learning Student Survey School Coordinator – WB #22827 • Survey should have been completed on April 27th

  12. Contact Information Mr. Eric Acosta ericacosta@dadeschools.net (305) 499-5050 ext. 5056 – Office (305) 470-9531 – Private Line (786) 261-1861 – Cell Ms. Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

  13. Dr. Gloria ArazozaOffice of Professional StandardsAdministrative Director

  14. Professional Standards • General Reminders • Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.) • Email me with a general message “Please call me in reference to personnel matter” • PIM • Contact me prior to submitting a PIM to discuss • Form submitted via email to PIMREPORTING (Do NOT fax) • Attendance • Continue to be diligent in the monitoring of attendance of employees • Absence from Worksite Directives carryover to next year

  15. Professional Standards • Deliberate Practice Growth (DPGT) • Reflection and Outcome Phase • May 4th – the Professional submits document • June 1st – the Designated Administrator signs and returns to employee and enters information in the system (do not delay in reviewing these documents) • IPEGS Closing of School Timelines and Procedures • (Briefing # 22835) • SPE meeting window: May 7th – June 1st • IPEGS Review Request Window: June 4th – June 15th

  16. Professional Standards COMPLETING IPEGS PROCESSES BY THE TIMELINE IS EXTREMELY IMPORTANT!! All information must be entered into the system

  17. Contact Information Dr. Gloria Arazoza garazoza@dadeschools.net (305) 499-5050 ext. 2102 – Office (305) 470-1801 – Private Line (786) 393-7420 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

  18. Contact Information OPS - Instructional Ms. Carmen Molina, District Director carmengutierrez@dadeschools.net (305) 995-7104 – Office OPS - Non-Instructional Ms. Maria G. Zabala, District Director mzabala@dadeschools.net (305) 995-7106 – Office Employee Assistance Program Ms. Rosaline Linares, Clinical Officer rlinares2@dadeschools.net (305) 995-7111 – Office

  19. Ms. Robin AtkinsAcademic Operations Secondary SchoolsAdministrative Director

  20. Academic Operations • Master Schedule Development • All student requests should have been entered (March/April) • Generate and Review Simple Tally report (April) • Use Course Request Verification report verify all students have the proper number of requests (April) • Initialize the workspace (April) • Begin inputting teacher course assignments (April) • Begin to build your schedule (May)

  21. Academic Operations

  22. Academic Operations • High School Graduation • Region Approval is in Progress • Principals conduct the final review • Principals attend graduation rehearsals • A Director will attend at least one rehearsal • Conduct Certificate of Completion Conferences (FM-7652)

  23. Academic Operations • High School Graduation (continued) • Important Dates: • May 1st – Graduation Site Floor Plans/Requests due to all sites • May 1st – Superintendent’s Attendance Form (email Sgiro1@dadeschools.net) • May 15th – Graduation Tickets (15) to Division of Athletics, Activities and Accreditation. EXCEPTION: Schools graduating from the Arsht Center and South Miami-Dade Cultural Arts Center (Venue will send directly)

  24. Academic Operations • Briefing ID # 22809 • ESOL Program Compliance Information Survey • Due Date: Friday, May 4th • Briefing ID # 22778 – Reading Placement Technical Assistance Paper • Use Powerbi to assist with reading placement. Update will take place after the 3rd Progress Monitoring Assessment • Briefing ID # 22635 - 2018-2019 Master Schedule Guidelines for K-12 Academic Programs

  25. Contact Information Ms. Robin Atkins ratkins@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464 – Private Line (786) 256-9245 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

  26. Dr. Janice Cruse-SanchezFinancial Human CapitalAdministrative Director

  27. Financial Human Capital • Probationary employees status • Start identifying replacements for anticipated openings (FM 7066) • Teacher Preference Form, Supplemented positions, Department/Grade level Chair • No releasing of employees to District positions to close to opening of school • District must submit request for employee in an email to you. You are to forward to me for approval/disapproval • Temporary Instructor restrictions lifted • WB #22699 – New Payroll Reporting Procedures for Temporary Instructors (Subsitutes)

  28. Financial Human Capital • You will purchase what you are allocated • Make sure job codes match what is being taught • Coding of students and course codes used in scheduling will effect FTE generated by the school • Hourly Projections provided, cover negatives now • Place a minimum of $500 in custodial overtime • Schools with 10mth Registrar/Data Input need to place at least $500 in clerical hourly to bring employee during Summer

  29. Financial Human Capital MASTER SCHEDULE • Build on what you are allocatd and the personnel that are tied to those allocations • If you have a large increase or decrease of enrollment in summer, communicate with me ASAP (monitor your PARI counts weekly) • Plan to preserve personnel at Preliminary Conference • Budget Conference documents

  30. Financial Human Capital REMINDERS • Conduct mini-property reviews prior to EOY • CRO Property Form due to Ms. Rivera by Friday, May 25th • Special Dues and Fees Form (FM-2396) with memo for excessive carry-over balances • Due by no later than Friday, August 10, 2018 • Fees can not be charged until approved document is received by the school

  31. Financial Human Capital REMINDERS • Field Trip Packets due at least 2 weeks prior to actual trip • Principal must review for accuracy and completeness before signing the documents • Out of County should be in at least 3 weeks prior, special consideration is given to last minute notification of athletic competitions • Compensatory Time must be used by June 30th

  32. Financial Human Capital AUDITS • Review AAAA and SAP Authorization Reports • PDF are searchable • Only AAAA is Principal • Payroll Approver vs Inputter • Only one with both roles is the Principal • Fund 9 is a variation of a “Credit Card.” The balance is your credit limit! • No negative balances or excessive amounts in Title I

  33. Weekly Briefings • WB #22803 – 2018-2019 Leadership Academy Platform – Multi-Session Professional Development (School Operations/Synergy/Assessor Calibration and Feedback • WB # 22815 – Important Travel Reimbursement Highlights -2017-18 • WB #22699 – New Payroll Reporting Procedures for Temporary Instructors (Substitutes) • WB #22716 – Retiree Appreciation Day, May 16, 2018

  34. Weekly Briefings • WB #22759 – Assistant Principal BENCH Academy • Application due by no later than 4:00 p.m., Friday, May 4th • WB # 22732 – Payroll Processing Schedule for Fiscal Year 2018-19 • WB #22816 – Important Information Regarding the Input and Approval of the Payroll • Non compliance will result in Audit Exception • WB #22821 – Election of Teachers to Serve on Interview Committee • Due no later than Monday, May 21st

  35. Contact Information Dr. Janice Cruse-Sanchez jcruse-sanchez@dadeschools.net (305) 499-5050 ext. 5057 – Office (305) 470-9523 – Private Line (786) 229-5412 Cell Anacristina Rivera, Administrative Secretary acamejo3@dadeschools.net (305) 499-5050 ext. 5047

  36. Contact InformationBudget Office Mr. Paul Mickey, Budget Coordinator pmickey@dadeschools.net (305) 995-1574 – Office Mr. Frank Castellon, Instructional Staffing fcastellon@dadeschools.net (305) 995-7229 – Office Mr. Claude Archer, Instructional Staffing carcher@dadeschools.net (305) 995-7085 – Office Mr. Henry Tablada, Non-Instructional Staffing htablada@dadeschools.net (305) 995-7244 – Office

  37. Mr. Michael LewisAcademic Operations K-12 SchoolsAdministrative Director

  38. Academic Operations K-12 • Attendance • iAttend “Targeted Student Status Form” is due on Wednesday, May 24th • Daily attendance corrections • Attendance Review Committee (FM-6704) • Registration/Withdrawal • Original birth certificate, certificate of baptism, insurance policy, religious record, passport, or Affidavit of Age (FM-4681) • Verification of age and legal name • Proof of a physical examination by an approved health care provider including a tuberculosis clinical screening, appropriate follow-up, and a certificate of immunization

  39. Academic Operations K-12 • Registration/Withdrawal (continued) • Two(2) verification of parent/legal current resident (address) such as Broker’s or attorney’s Statement or purchase of residence, properly executed lease, utility receipt, or Statement of Bonafide resident (FM-7444) • Withdrawals • Parent must come to sign withdrawal form • Student must return all their books and cleared all debts, in order to receive transfer paper • Withdrawals to another school in Dade County (parent must bring the proof of the new address) • Transfers/Region • 2018 transfer window is CLOSED!!!!!!! • COE Transfers April 16th through May 25th

  40. Academic Operations K-12 • Renewal/Revocation • Please meet with parents on All Revocations. • As a reminder, it is imperative to document ALL interaction with students or parents. • ESE Updates • 2018 ESE Boot Camp for Administrators (school site administrators only) • Monday, June 18th through Wednesday, June 20th, from 8:00 a.m. through 3:30 p.m. each day at Coral Reef Senior High School, 10101 SW 152nd St, Miami, FL 33157. The theme for this year is “Ready, Willing and Able!” • Magnet Schools • “Off Cycle” Magnet Application April 25th • Based on availability of seats

  41. Contact Information Mr. Michael Lewis mjlewis@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 470-1904, Private Line (786) 402-4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D.Gonzalez@dadeschools.net (305) 499-5050 ext. 5043 Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

  42. Mr. Alejandro PerezAcademic Operations Elementary / K-8Administrative Director

  43. Academic Operations • Briefing ID # 22631 • The testing window for AP3 is Wednesday, May 7th through Friday, June 1st • Briefing ID # 22635 • 2018-2019 Master Schedule Guidelines for K-12 Academic Programs

  44. Academic Operations • Briefing ID # 22627 – Information Regarding State Assessment Waiver (K-8, Middle and High) • Briefing ID # 22809 • ESOL Program Compliance Information Survey • Due Date: Friday, May 4th • Briefing ID # 22757 • Complete the Library Media Center Inventory and submit the Annual Library Media Statistical Survey by May 25th. Library personnel can locate the survey form at: http://library.dadeschools.net/support-inventory.htm

  45. Academic Operations • Master Schedule Development • All student requests should have been entered (March/April) • Generate and Review Simple Tally report (April) • Use Course Request Verification report verify all students have the proper number of requests (April) • Initialize the workspace (April) • Begin inputting teacher course assignments (April) • Begin to build your schedule (May)

  46. Academic Operations • Briefing ID # 22314 • 2017-2018 Grade 3 Reading Student Portfolio • Please review briefing to ensure compliance with Program Administration • Portfolio Review – 2 days after scores are released • Good Cause Individual Student Information Form • Third Grade Student Performance Roster (required from every elementary school, even if NA) • Memo will be sent with instructions and procedures

  47. 2018 Summer Services Work Time for Teachers Elem/K-8 8:15-3:20 K-8 (6, 7, 8) 8:15-11:45 Middle 9:00-12:30 • Monday, July 2nd through Monday, July 30th • Summer Service Offerings • Regular Program • ESY (At Open Summer Sites) • Elementary & K-8 Centers – Full-time APs • K-8 Centers & Middle Schools – Hourly APs • 2 Teacher Professional Development Days • Thursday, June 28th and Friday, June 29th • Elementary Grades – 1 full day PD & 1 full day of work in the classroom • Middle Grades – ½ day PD & ½ day of work in the classroom

  48. 2018 Summer Services • Summer School Hiring Eligibility Worksheet available online around May 8th • Summer School Lockouts • Only teachers on the list maybe hired (no write ins) • School staff must sign the worksheet to indicate their interest in summer employment • No waivers for expired certificates will be granted for the 2018 Summer School session • All schools distribute Superintendent’s 2018 Summer Services Eligibility Letter to parents on May 17th

  49. 2018 Summer Services • Summer Services Student Registration • Begins Tuesday, May 29th to be completed by Thursday, June 7th (at the home school) • Eligible students may register at open summer sites on Monday, June 11th – Tuesday, July 3rd • Student Eligibility and Ratios • Elementary – 1:18 Retained 3rd Graders & Rising 3rd Graders • Middle – 1:25 • 8th Graders (Course Credit Recovery of one subject area) • 7th Graders (Based on space availability) • 6th Graders (Students who failed World History and availability)