lis512 lecture 6

1. lis512 lecture 6 the MARC format number and code fields.

2. 0?? numbers and controls • Here I discuss all the numbers and controls that are required for a minimal record if applicable. • A number of the fields take a $6 linkage subfield that only applies in multi-script scenarios. It is also required if applicable. I leave that one out!

3. variable 0?? fields indicators • The 00? fields don’t have indicators. • The 0?? have them. You see them as little boxes next to the field. • The rules on minimal records say nothing about if the indicator are required. I discuss them when I feel they should be there.

4. 010$a LoC control number • For copy-cataloged records, we find the Library of Congress control number LoCCN. • This is an intelligent identifier that carries all sorts of information. • For records that we compose ourselves, we don’t have a LoCCN. We skip over this field.

5. 010$b NUCMC control number • If the record describes a manuscript, we find an entry number for the item being described as found in National Union Catalog of Manuscript Collections (NUCMC). The number begins with the prefix ms. • For records that we compose ourselves, we don’t have a NUCMC number. We skip over this field.

6. 010$z invalid LoC control number • For copy-cataloged records, we may find an LoCCN or NUCMC number here that has become invalid. • For records that we compose ourselves, we don’t have this. We don’t touch this field.

7. 016 National Bib. Agency Cont. Nu. • This gives National Bibliographic Agency Control Number for agency other than the library of Congress. • Since we are not such an agency, we don’t need to fill in anything here.

8. 020 ISBN • 020$a gives the ISBN, plus, in parenthesis, any qualifying information. Leave out the punctuation in the ISBN. • You can add qualifying information, such as the publisher/distributor, binding/format, and volume numbersin parenthesis • 020$z has a cancelled ISBN.

9. 020$c terms of availability • This is usually the price of the item. • Add “ : ” at the end of 020$a, if you put something in 020$c. • Given in the US as $dollar.cents where dollaris the dollar amount and cents is the cents amount. • If it’s free or you are not sure, leave the field blank.

10. 022 ISSN • The ISSN is given in 022$a. Incorrect ISSNs are in 020$y, and cancelled ISSNs in 020$z. • A linking ISSN, that may give the same serial but in a different media, may be given in 022$l. (ell for link). If a linking ISSN is cancelled, it is in 022$m. • 020$2 has a code for the issuing ISSN center. http://www.issn.or g/2-22666-National-Centres.php?id=28 suggests that the code for the US center is “1”.

11. 024 other standard code • If your item is not a book or a serial, you have to try to find another standard identifier. • The type of identifier is coded in the first indicator of the field. I have written them down in the next slide. • 024$c has the terms of availability. • 024$z has a cancelled standard code.

12. 024 identifier types • 0  “International Standard Recording Code” • 1  “Universal Product Code” • 2  “International Standard Music Number” • 3  “International Article Number” • 4  “Serial Item and Contribution Identifier” • 7  “Source specified in subfield $2” • 8  “Unspecified type of standard number or code”

13. 024$2 • If you decide to put a 7 into the first indicator, you look up a standard identifier for the source from the LoCat http://www.loc.gov/st andards/sourcelist/standard-identifier.html. • That allows for a value “local” if all else fails.

14. 028 publisher number • A publisher number is a number that a publisher has given to an item. • It is almost exclusively used for sheet music and sound or video recordings. • If you have such an item, you have to try to find it, it is mandatory for a minimal record.

15. 028 required subfields • 028$a has the publisher number as assigned by the publisher. • 028$b has the source of that number. Just put the name of the record label, or name of the publisher, as it is most commonly known.

16. 034 cartographic mathematical data • This is the code scale data on maps. • 034$a has the type of scale. It takes values • ‘a’  Linear scale (normal case) • ‘b’  Angular scale (used for celestial charts) • ‘z’  Other type of scale • 034$b  “Constant ratio linear horizontal scale” has the denominator for the horizontal scale. • 034$c  “Constant ratio linear vertical scale” has the denominator for the vertical scale. This only applies to reliefs models.

17. 040 the cataloging source, slide 1 • This is very strictly mandatory for a minimal record. • 040$a has the MARC code or name of the cataloging agency. Enter “lis512” in your MARC record. • 040$b has the MARC language code for the record.

18. 040 the cataloging source, slide 2 • 040$c has the transcribing agency. This is strictly required. It is the MARC organization code of the agency that transcribed the record into machine-readable form. Again this is “lis512”. • 040$d has the MARC organization code for the modifying agency. You should put “lis512” in all records there.

19. 042 the authentication code • 042$a says that the record has been reviewed in a certain way. • If applicable, it is required for a minimal record. • Codes are at http://www.loc.gov/standards/va luelist/marcauthen.html. • But the field is not in koha. Just let’s forget about it.

20. 060 character set present • This field is mandatory in a minimal record if applicable. • It says that that indicates that the records were encoded with characters from sets other than UCS/Unicode. • This should never ever happen in koha. This will screw up everything in the most royal fashion.