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The Master Schedule Collection

The Master Schedule Collection. November 12, 2013 presented by the Office of Educational Information Management. Agenda. Purpose of the collection Data elements for MSC Completing the collection Questions. Purpose of the Collection. State Fiscal Stabilization Funds (SFSF).

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The Master Schedule Collection

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  1. The Master Schedule Collection November 12, 2013 presented by the Office of Educational Information Management

  2. Agenda • Purpose of the collection • Data elements for MSC • Completing the collection • Questions

  3. Purpose of the Collection

  4. State Fiscal Stabilization Funds (SFSF) • Data collected on MSC satisfies the data requirements of Indicator (b) • SFSF information on the VDOE website: http://www.doe.virginia.gov/school_finance/arra/stabilization/index.shtml • Specific information about Indicator (b) can be found in the Phase 2 application pages 59-63. http://www.doe.virginia.gov/school_finance/arra/stabilization/va_sfsf-phase2_application.pdf

  5. Indicator (b)(1) • Indicate which of the 12 elements described in section 640(e)(2)(D) of the America COMPETES Act are included in the State’s statewide longitudinal data system; • Element 8 – A teacher identifier system with the ability to match teachers to students • Element 9 – Student-level transcript information, including information on courses completed and grades earned

  6. Indicator (b)(2) • Indicate whether the State provides student growth data on their current students and the students they taught in the previous year to at a minimum, teachers of reading/language arts and mathematics in grades in which the State administers assessments in those subjects in a manner that is timely and informs instructional programs • Current Students – Fall collection • Students they taught in the previous year – EOY collection • Output from MSC will include teacher-level rosters with student growth data included

  7. Indicator (b)(3) • Indicate whether the state provides teachers of reading/language arts and mathematics in grades in which the state administers assessments in those subjects with reports of individual teacher impact on student achievement on those assessments. • Students they taught in the previous year – EOY collection • Output from MSC will include teacher-level rosters with student growth data included

  8. IPAL Requirements • Required so that Virginia will be in compliance with: • No Child Left Behind Act of 2001 (Public Law 107-110) • Title II of the Higher Education Act (HEA) • FTE data derived from IPAL is reported to the USED

  9. SEDF Requirements • SEDF data are used to determine the Standards of Quality (SOQ) add-on funding for career and technical education • SEDF data are also used to verify that divisions are satisfying OSHA requirements for class enrollment

  10. MSC Data Elements

  11. A Record • Header Record needed with every other record or group of records submitted • Includes: • Record Type • Data Collection Name • File Submission • Beginning School Year • Division Number • Section Type • Example: AMSC_IPAL32013001AB

  12. B Record • IPAL Records about personnel; only submitted in the fall (used by IPAL only) • Includes: • Record Type • Local Provider ID • License prefix and number OR Social Security Number • First, Middle and Last Name • Birth Date • Ethnic flag and Race Code; Gender (optional) • Full-Time Equivalent (important to Licensure) • Title I Position? • High Quality Professional Development given? • Experience (optional)

  13. C Record • Course records (shared between MSC, IPAL and SEDF) • one record for each section taught • Include fall, spring, year-long and summer school courses • Includes: • Record Type • Section ID • Serving Division and School • SCED Subject Area, SCED Course Identifier, SCED Course Level, SCED Available Credit or Grade Span, SCED Sequence • VA Course Code • Local Course Code • Local Course Title • Semester • Minutes per Course (total number of minutes for the year)

  14. D Record • Teacher records (shared between MSC, IPAL and SEDF) • one record for each teacher (content or special education teacher) or other personnel (example: Reading Specialist) that is connected to each section reported in the C records • Includes: • Section ID • Serving Division and Serving School • Teacher License Prefix and Number • Local Provider ID • Teacher Role Code • Defined Class Type • HQ Flag (fall only) • Flexibility Criteria Flag (fall only)

  15. E Record • Other Provider records • To be used to report any individual or entity without a VA License • Will be needed if the D Record does not have information in it • Includes: • Record Type • Local Provider ID • Provider Name • Provider Description

  16. Virtual Virginia/MOP Issues • Virtual VA should be reported with an E Record • This a change from earlier this year! • Use a Provider Description of “3” • MOPs • Determine if your affiliation with the provider does qualify you as an MOP (your MOP would be able to tell you this if you are unclear) • If so, then you would report with license information • If not, continue using the E Record with a provider description of “3”

  17. F Record • Student Records (used by MSC and SEDF) • Includes: • Record Type • Section ID • Local Provider ID • Student Testing Identifier • Local Student ID • Final Grade (on the EOY only) • Virtual Course Identifier • Dual Enrollment Flag • Work-based Learning Code • Governor’s Academy Code • Responsible Division (for regional centers only)

  18. G Record • Administrator and License Personnel that are not teachers; reported in the fall only (used by IPAL only) • Includes: • Record Type • Local Provider ID • Serving Division and Serving School • License Prefix and Number • Teacher Role Code • VA Assignment Code • Experience (optional)

  19. H Record • This Record has been retired for the 2013-2014 school year

  20. I Record • Connection Record (Used for SEDF) • This record connects two (or more) courses/sections that are taught by the same teacher during the same class period • Includes: • Record Type • Serving Division • Serving School • Section ID (highest level taught) • Connected Section ID (lower level taught) • You will have more than one record if you have more than two classes to be linked

  21. J Record • Cooperative Education Record (used by SEDF only) • Links cooperative teachers to the number of cooperative students that they are instructing • Includes: • Record Type • Serving Division • Serving School • Local Provider ID • Number of Students in Co-Op Program • Number of Minutes of Co-Op Period (minutes per period)

  22. Completing the collection

  23. Completing the Collection • For MSC, data can be submitted in parts • “Parts” must be complete sets • “A” records are always required • Certain combinations of B through J records can be submitted together • All parts must be successful in order for the collection to be complete and your verification reports to become available

  24. Output • Student growth percentile (SGP) data will be made available to school divisions upon a successful data completion and fully verified MSC • Getting the teacher rosters with growth data in a timely manner is dependent on completing the MSC • Used in research purposes and reporting • Example: Technology requested information on virtual learning going on in the schools • IPAL data is used to report to USED

  25. OUTPUT • SEDF reports come from the MSC Collection • All reports for SEDF are still available via the SEDF SSWS application • All reports will be verified via this application • If changes need to be made, the MSC would need to be resubmitted • Because SEDF is now part of MSC, SOQ funding will be linked to submitting MSC • Data verification is more important than ever!

  26. Deadlines • Fall MSC • Window opens: mid-October • Successful submission: December 5, 2013 • Window closes: January 31, 2014 • Supt certification due: January 31, 2014 • All sections of MSC-IPAL are collected • End-of-Year MSC • Window opens: mid-June • Window closes: September, 2014 • Verifications due: September, 2014 • Section B and G are not collected • May possibly be moved up from September 30th from previous years

  27. Questions? Contact Information: Allison Young Phone: (804) 225-3909 Email: Allison.Young@doe.virginia.gov Or Resultshelp@doe.virginia.gov

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