Growing the District

1. Growing the District Great Sauk Trails Council Boy Scouts of America

2. 2 Agenda The Team William D. Boyce New-Unit Organizer Award Unit Organization Resources 12 Steps to Organizing a New Unit Frequently Asked Questions New-Unit Registration Form Minimum Membership Requirements

3. 3 The Team The District Executive The district executive helps make the sale to the head of the prospective organization. Once the organization agrees to appoint an organizing committee, the new-unit organizer assumes responsibility. The district executive continues working with chartered organizations in the early stages of unit organization. The New-Unit Organizer Organizing units is a function of the district membership committee., including the assignment of a new-unit organizer to every new group. There is no limit to the number of new-unit organizers in a district. Each new unit should have an assigned organizer. The Trainer Making sure that new unit leaders are prepared for the tasks ahead is the responsibility of a trainer. The trainer works with leaders to ensure that they receive Fast Start training and helps them register for position specific and supplemental training. The Unit Commissioner The unit commissioner is assigned by the district commissioner and remains with the unit even after it is operational. The unit commissioner provides support and guidance for the leaders, and nurtures and serves the new unit as it develops. The unit commissioner can also help out the district by volunteering to be a new-unit organizer.

4. 4 William D. Boyce New-Unit Organizer Award Description The William D. Boyce New-Unit Organizer Award is presented to recognize volunteers who organize one or more traditional Scouting units. The award may be worn on the adult uniform. The award is a square knot placed over the three colors representing the three phases of our program�Cub Scouting, Boy Scouting, and Venturing. A volunteer can earn the knot by organizing one traditional unit, and a program device can be earned for up to three additional units organized.

5. 5 Unit Organization Resources Following is a partial list of resources available to be used in the organization process. Your district executive can tell you how to secure these items and others that may be helpful in organizing your new unit. Bin Resources Items New-Unit Application (On national web site) Cub Scout Pack Organization Kit Cub Scout New Leader Kit Selecting Quality Leaders Pamphlet Venturing Sales Kit Venturing Resources for Religious Organizations

6. 6 Unit Organization Resources National Supply Resources New Unit Organization Process CS Leader Fast Start Training Video CS Orientation CS and BS Fast Start Training DVD BS Fast Start Orientation Video Varsity Scout Leader Fast Start Video Selling Venturing Briefing the Organizing Committee New Crew Fast Start YPT for Adult Leaders YPT for BS and CS Training Module YPT for Adult Venturing Leaders

7. 7 12 Steps to Organizing a Unit. 1. Identify the prospect. 2. Approach the prospect. 3. Make the sales call. 4. The organization adopts the program. 5. The organizing committee meets. 6. Help the organizing select and recruit unit leaders. 7. Help train the leaders. 8. Help the unit plan and organize programs. 9. Recruit youth and provide parent orientation. 10. Complete the paperwork. 11. Attend the first meeting. 12. Present the charter.

8. 8 Step 1 � Identify the Prospect Determine the Youth Market Underserved areas Locations of schools and other youth programs New religious institutions being organized Research Potential Charter Organizations Size of organization Mission of organization Current Scouters that are members of organization

9. 9 Step 2 � Approach the Prospect Ask fact finding questions and LISTEN What is your organization doing in the community? What roadblocks keep your organization from achieving those objectives? What are your organizations biggest needs? What is your organizations goals? What programs do you offer? Where could you use the most help?

10. 10 Step 3 � The Sales Call Selling the benefits of Scouting to a potential charter partner 3.1 - Making the Sale 3.2 - Closing the Sale 3.3 - Handling Objections 3.4 - Review Responsibilities

11. 11 Step 3.1 � Making the Sale Address organizations goals, needs, and priorities. How can Scouting help the organization address these? Needs of the neighborhood Purpose of Scouting Benefits of Scouting The programs of Scouting Support Council Camps Insurance Next Steps

12. 12 Step 3.2 � Closing the Sale Use carefully worded questions to close the sale to get the prospect to say �Yes� Do you feel Scouting would be an answer to some of your goals? Would you lend your personal support to using Scouting as part of your youth program? Would you be willing to ask 3 or 4 people to serve on an organizing committee

13. 13 Step 3.3 � Handling Objections In advance, develop a list of potential questions and answers. An objections is not a �No�,it�s only a �I�m not ready to say �Yes�. Listen for additional needs of organization. Ask open ended questions. Why? If you don�t know answer, say you will get back with them, and get them an answer within 24 hrs.

14. 14 Step 3.4 � Review Responsibilities Charter Partner Leadership Meeting Place Adopt Scouting program as part of its youth service program. Encourage participation in council/district events/activities Boy Scouts Adult leader training Insurance Program support Camping facilities and programs Jr. Leader Training National resources

15. 15 Step 4 � Organization Adopts Program Appoint a Chartered Organization Representative Appoint Organizing Committee

16. 16 Step 5 � Organizing Committee Meets Understands aims and methods of Scouting Knows steps to organizing unit. Familiar with program planning. Understand process for selecting unit leaders. Aware of training opportunities. Familiar with BSA literature and material support for leaders

17. 17 Step 6 � Recruit Quality Leaders Brainstorm � Make a list of all people that would make good leaders. Present list to organization for approval. Select people to makethe ask. Make personal ask

18. 18 Step 7 - Plan & Organize Program Annual Program Plan with Budget Scouting Resources The Packs First Three Months Welcome New Den Leader Program helps Program for First Three Months of Den Meetings New Tiger Den Leader New Cub Master New Den Leader New Pack Committee Member New Webelos Den Leader Venturing Highlights Venturing Fast Start Recruiting Ventures Ideal Year of Scouting Outdoor Program

19. 19 Step 8 � Train Leaders New Leader Essentials Leader Specific Training Cubmaster/Scoutmaster/Advisor) Committee Den Leader (Tiger/Wolf-Bear/Webelos) Supplemental Roundtable University of Scouting Outdoor Leader Training Wood Badge Powder Horn

20. 20 Step 9 - Recruit Recruit Youth and Other Parents Cub Scout Pack School Night Roundups Troop / Crew Open Houses Youth Recruiting Youth Organization Recruiting It�s Own Membership

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22. 22 Step 10 � Complete Paperwork New Unit Application Adult Application Youth Applications

23. 23 Step 11 � First Unit Meeting Unit Commissioner Should be Present

24. 24 Step 12 � Follow-up Charter Presentation by Unit Commissioner

25. 25 Frequently Asked Questions

26. 26 Q. Is a uniform required? The uniform is one of Scouting�s methods for promoting group unity. While not mandatory, the wearing of the proper uniform is highly encouraged as a means of providing youth members with a sense of belonging.

27. 27 Q. If my organization starts a Scouting program,how much ownership and flexibility will I have in theprogram? Since 1910 the Boy Scouts of America has partnered with religious and community organizations in a unique arrangement. The local council of the Boy Scout organization provides: Proven and tested program suggestions for young people Professional consulting and organization services to assist the religious organization Camping property available for all affiliated groups General liability insurance and low-cost accident insurance Your organization maintains ownership of the following: Approval and selection of the adult leadership Providing the meeting place Determining how the program will be administered to meet your organization�s specific aims and purposes

28. 28 Q. What are the advantages of combining my organization�s youth program with Scouting? The Scouting program provides program ideas and resources that will enhance your existing group�s program. It provides your adults with program materials and training. An enhanced youth-group program can help retain youth and attract new youth and their families to your organization. You can weave your specific values or expectations in with the fun activities of Scouting. � Working with the Boy Scouts of America, you will discover a wealth of resources: other youth groups in your area, successful fund-raisers, access to camping and retreat properties, leadership training for your adult and youth leaders, literature, and program resources.

29. 29 Q. How much does it cost to organize a Scout unit? A $20 annual charter fee (provides general liability insurance coverage to all registered members, leaders, and your religious organization) A $15 annual fee per adult leader A $15 annual fee per youth A $1 annual insurance fee per person.

30. 30 Q. Where will we find the leadership? Scouting provides an adult survey form that can be used to survey members of your organization. This will help you identify adult volunteers who can serve as leaders, committee members, and program consultants, as well as helpers with transportation, chaperoning, counseling, and planning. In addition, volunteer and professional representatives can assistyou in a process of prospecting andrecruitment that can help identify leadership.

31. 31 Q. Will Scouting compete with my youth group? The Scouting program is designed to complement and enhance your existing group. You choose the elements of Scouting that best complement your program. It is designed to be flexible and fit within the framework you have created. If you don�t have a youth group, it creates a framework to build on.

32. 32 Q. How does Scouting support our youth outreachprograms and reach more youth? Scouting will provide numerous resources to your organization, including access to camp facilities and leader training programs. Scouting will help you reach families and youth in your community. Your club maintains control of the program, instilling the beliefs and values of your organization.

33. Questions!