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Department of Family Medicine. Enhanced Skills Orientation. C Leduc, L Nixon, & S Clair July 8, 2014. 2014/15. Goals for Today. Faces to names Connecting to DFM Supports & Processes Out-of-Province FAQ’s The Year Ahead!. Who were you last week? How about now?.

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enhanced skills orientation

Department of Family Medicine

Enhanced Skills Orientation

C Leduc, L Nixon, & S ClairJuly 8, 2014

2014/15

goals for today
Goals for Today
  • Faces to names
  • Connecting to DFM
  • Supports & Processes
  • Out-of-Province FAQ’s
  • The Year Ahead!

2

enhanced skills postgraduate family medicine
Enhanced Skills – Postgraduate Family Medicine

CFPC

CPSA AHS UofC - PGME

Dr. Maureen Topps

Academic Dept FM

Dr. Charles Leduc

Postgrad FM

Dr. Keith Wycliff-Jones

ES FM

Dr. Lara Nixon

ES Cat 1 & 2

Programs

ES Program-specific Directors

administrative processes
Administrative Processes
  • Carla Camac, FP-A
    • Carla.Cama@albertahealthservices.ca
  • Stacey Dickinson, FM-EM
    • Stacey.Dickinson@albertahealthservices.ca
  • Susheel Clair, CoE, DYO, GH, and SEM
    • fmr3@ucalgary.ca
  • Inactive programs: AM and S & R

6

my roles responsibilities
My roles & responsibilities
  • Track Resident schedules
    • Coordinate Preceptor payment
    • Evaluations (Resident, Preceptor, Rotation)
    • Accreditation
  • Call submissions
  • Credentialing, LoAs, Time Off requests
  • Letters of support

7

communication expectations
Communication Expectations
  • Pagers
  • When e-mailing me
    • E-mail subject line reflect content
      • Urgent matter indicated in subject line
    • If you are changing the topic of the e-mail, please start a new e-mail
    • Multiple items => bullets
    • 48 hours
  • When I e-mail you
    • Response time
      • Please check your e-mail daily

8

attendance absence
Attendance & absence
  • Rotation schedule is tied to Preceptor payment and one45 evaluations
  • You are expected to be present, on time, to scheduled rotations
    • Any schedule changes need to be sent to your Program Coordinator
  • Illness? Notify:
    • fmr3@ucalgary.ca
    • Preceptor and/or clinic scheduler

9

leave of absence loa
Leave of Absence (LoA)
  • Absence of 5 days+
  • Paid medical leave of 1 week+: letter from physician, stating Resident is under medical care & length of medical leave
    • RTW: requires a letter from physician, stating Resident is cleared
  • Paid special/compassionate leave of 1 week+: letter from PD stating reason for leave & start and end dates

10

time off request
Time Off Request
  • Full year Program: 20 vacation days
  • Less than full year Program: pro-rated
  • 3 flex days; 1 float day
  • 5 days off at Christmas or New Years (Dec 23-27 or Dec 29-Jan 2)
    • Alternate religious holiday? Applications are due by Aug 1
  • Enhanced Skills Attendance & Absence Policy (to be posted on DFM website)
  • Request submission due 2 blocks prior
  • One45 demonstration
    • Resident Procedure (to be posted on DFM website)

12

evaluations
Evaluations
  • Via one45
  • In-training evaluation report (ITER)
    • Overall in-training evaluation report (ORITER)
    • Midterm in-training evaluation report (MRITER)
  • Resident ITER – completed by Preceptor
  • Preceptor & Rotation evaluations – completed by Resident (mandatory)
  • Within 28 days (PGME Resident Assessment Policy)
  • One45 demonstration

13

call submissions
Call Submissions
  • Residents submit to Program specific Coordinator
  • Reminder re: deadline in newsletter
  • Familiarize yourself with PARA, Article 14 (http://www.para-ab.ca/agreement)

14

dfm newsletter
DFM Newsletter
  • Important information & announcements
    • PGME
    • AHS
    • DFM
    • CFPC
    • Resident socials
  • Every Friday
  • E-mailed and posted on DFM website

15

resources
Resources
  • PGME
    • http://medicine.ucalgary.ca/pgme/current-trainees
      • Training policies
      • Wellness
      • Travel grants
      • Workshops
  • DFM
    • http://medicine.ucalgary.ca/pgme/current-trainees
      • Reimbursements
      • Newsletter
      • Time off entitlement
  • one45
    • https://calgary.one45.com
    • Evaluations
    • Time off requests

16

additional supports
Additional Supports
  • AMA’s Physician and Family Support Program (PFSP)
    • Confidential, 24/7/365: 1.877.SOS.4MDS (767.4637)
  • AHS Employee & Family Assistance Program
  • Department of Family Medicine Ombudsperson
    • Dr. Christopher Gorrie- drcgorrie@gmail.com
  • Faculty of Medicine Office of Equity and Professionalism
    • Confidential phone: 403.210.6424
    • Confidential email: respect@ucalgary.ca
  • UofC Student Omuds Office
    • ombuds@ucalgary.ca, 403.220.6420
out of province rotations
Out-of-Province Rotations
  • Elective vs Mandatory Rotations
    • If >3 months elective time out-of-province, PGME approval required
  • Licensing
  • Liability insurance
  • Personal Medical Coverage – notify AB Blue Cross
  • Workplace Health & Safety
    • Local reporting & to AHS
    • Alert us, Postgrad FM Enhanced Skills (& PARA for supports)
what s happening in 2014 15
What’s Happening in 2014-15?
  • Dept of Family Medicine BBQ
    • Sat July 26th, Heritatge Park
  • CaRMS – Feb 2014
  • Accreditation – Feb 2014 (!)
enhance skills chief resident
Enhance Skills Chief Resident

(Self-) nominations needed

slide22

Thank You

&

Welcome!

Ms. Susheel Clair

fmr3@ucalgary.ca

Dr. Charles Leduc

cleduc@ucalgary.ca

Dr. Lara Nixon

lnixon@ucalgary.ca