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Report Writing

Report Writing. Format. What is Report?. A report is a systematic, well organized document which defines and analyses a subject or problem. To produce a good report requires effort. The content must be clear, concise and accurate. Report Format. Cover page Title page

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Report Writing

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  1. Report Writing Format

  2. What is Report? • A report is a systematic, well organized document which defines and analyses a subject or problem. • To produce a good report requires effort. • The content must be clear, concise and accurate.

  3. Report Format • Cover page • Title page • Letter of transmittal • Acknowledgement • Executive summary • Table of contents • Introduction • Description • Findings

  4. Report Format • Recommendations • Conclusion • Bibliography • Appendix

  5. Report Format • Cover page: It includes the title of the report. • Title page: Add your name, as the author, the date of submission, and details of the person or organization for whom the report has been prepared.

  6. Report Format • Letter of Transmittal Write a letter to the person or organization for whom the report has been prepared. • Acknowledgement Thank all the people who have extended their special help to the completion of the report.

  7. Report Format • Executive summary It gives the ‘reader’ a snapshot view of the contents. It ensures that your main points are emphasized. • Table of contents List the heading you have given to each section of the report, together with its page number.

  8. Report Format • Introduction It should explain why the report has been written, give background information on the subject matter, and explain the method of investigation used. • Description/ Analysis Describe, analyze, interpret and evaluate the data you have found, and the methods you have used. This should lead logically and inevitably to your conclusion.

  9. Report Format • Findings List your view of the report.

  10. Report Format • Recommendations This section allows you to make recommendations based on the findings of your report. The recommendations could be for: Change Improvement New Ideas The recommendations should be based on the findings / results detailed in the report.

  11. Report Format • Conclusion Sum up the main point of your report. You can include how the implementation of your ideas and recommendations would improve- • Service • Productivity • Performance

  12. Report Format • Bibliography It is vital to keep a record of works you have consulted, sites you have used, or other useful sources you have come across. • Why do you need to cite your sources? • To show evidence of background reading. • To acknowledge other people’s research. • To help other researchers.

  13. Report Format • Appendix • Appendices allow you to add supporting information to your report. You can attach spreadsheets, forms, questionnaires, tables, charts, articles – in fact anything that will support the content of your report. • By attaching an Appendix it will allow your report to flow, without interruption.

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