logistics how to set up and manage a project n.
Skip this Video
Loading SlideShow in 5 Seconds..
Logistics: How to Set up and Manage a Project PowerPoint Presentation
Download Presentation
Logistics: How to Set up and Manage a Project

Loading in 2 Seconds...

play fullscreen
1 / 22

Logistics: How to Set up and Manage a Project - PowerPoint PPT Presentation

  • Uploaded on

Logistics: How to Set up and Manage a Project. Logistics. The aspects of an operation that deal with the procurement, distribution, maintenance, and replacement of materiel and personnel The management of the details of an operation. The big 4. 4. 2. 3. 1.

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about 'Logistics: How to Set up and Manage a Project' - myrna

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
  • The aspects of an operation that deal with the procurement, distribution, maintenance, and replacement of materiel and personnel
  • The management of the details of an operation
the big 4
The big 4





Think about these in relation to the goals of the project:

  • Location
  • Transportation
  • Food and water
  • Programming

Where will various activities take place?

  • Typical weather
  • Locations
  • Basic set up
  • Accessibility
various locations
Various locations
  • Orientation
  • Housing
  • Work site
  • Reflection site
  • Outings
  • Community celebration

(Meal site is addressed separately.)

orientation site
Orientation site
  • Close to public transportation such as an airport
  • Meeting space and layout
  • Comfortable (Make people feel safe and welcome.)
  • Space for participant interaction
  • Space for staff meetings
  • Not many distractions
  • Consider the distance to a hospital or clinic.
  • Not far from the work site
  • Can be simple
  • Meeting space in or nearby
  • Space for team and staff meetings
  • Adequate bathrooms
  • Distance to hospital or clinic
  • Security
work site
Work site
  • What work needs to be done, and how will it contribute to the community?
  • Collaborate with local people.
  • Evaluate tasks, skills, and supplies needed.
  • Have extra tasks available.
  • Plan for visible accomplishments.
  • Consider safety and security.
work site tools and supplies
Work site tools and supplies

Typical tasks that require tools and supplies:

  • Cleaning
  • Painting and art work
  • Making repairs
  • Digging ditches or foundations
  • Mixing concrete
  • Laying bricks or blocks
work site concerns
Work site concerns
  • Provide water, shade, rest periods, sunscreen, bathrooms, and first aid supplies.
  • Schedule work during cooler hours.
  • Evaluate the time available and tasks that need to be done.
  • Allow for individual initiative.
  • Make advance arrangements with vendors and donors.
reflection site
Reflection site
  • A place of natural beauty that encourages reflection
  • Intriguing and thought-provoking
  • Safe but with some opportunity for adventure
  • Away from the worksite and crowds
  • No lengthy travel time
  • Facilitate the project goal (for example, visits to a variety of religious sites with explanations by local leaders).
  • Offer an experience of the local culture.
  • Introduce something unique to the area.
  • Empower group dynamics.
  • Are fun.
  • Have an educational aspect.
community celebration
Community celebration

A closing celebration with local people

  • Arrange location, seating, and perhaps microphone, sound system, and lights.
  • Include speeches by dignitaries.
  • Feature cultural performances by participants and perhaps community members.
  • Present certificates to participants and tokens of appreciation to supporters.


How participants arrive and depart and how they get to the various activities:

  • Type of transport
  • Distance
  • Traffic
  • Typical weather


  • Where and when are you going?
  • Drivers and leaders should know the way.
  • Address any security concerns.
  • Longer trips require bathroom breaks and food; plan for music and other interactions during the drive.
  • Use checklists to make sure everyone is present.
  • Location, including tables and seats
  • Nutrition
  • Sanitation (food storage,
  • preparation, and cleanup)
  • Consider religious restrictions.
  • Typical of local culture
  • Activities during meal times?
  • Offer a nutritious breakfast.
  • People will be hungry at lunch.
  • Make sure there is enough food.

Remember that food and happiness are directly connected!

  • Orientation to RYS, the project activities and goals, and the local culture
  • Icebreaker exercises
  • Morning meditation
  • Team-building, conflict resolution, and communication skills
  • Team meetings
  • Visits toreligious sites
  • Speeches by staff and local dignitaries
  • Perhaps podium, sound system, and microphone for speakers
  • Set up for participants
  • Negotiate contracts in advance.
  • Establish good relations with vendors and donors.
  • Check even the simplest things.
  • Arrange staffing for the educational activities and work activity.
  • Prepare a budget in advance, have cash on hand, and collect receipts.
  • Offer small gifts to key people, not honoraria.
  • Select and orient staff.
  • Arrange photographers and cameras, including perhaps videos.
  • Deputize and delegate.
  • Collect reports and participant reflections.
  • Follow through and follow up.
  • Send thank you letters to donors, in-kind contributors, speakers, and volunteers.
A plan is often


Planning is always invaluable.



+1 (914) 631-1331 x107