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Procurement Card Training: Wal-Mart & Travel Cards, Purchasing Violations

This training manual provides an introduction to procurement cards, specifically focusing on Wal-Mart and travel cards. It covers purchasing violations, check requests, CitiBank, and activity funds. Learn about card usage, restrictions, and reporting procedures.

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Procurement Card Training: Wal-Mart & Travel Cards, Purchasing Violations

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  1. Procurement Card Training

  2. Introduction • Wal-Mart & Travel Cards • Purchasing Violations • Training Manual • Check Request • CitiBank • Activity Funds

  3. Wal-Mart CC • Can only be used at Killeen, & Harker Heights WalMarts, • and at Sam’s in Killeen. • Lock up when not in use • If lost or stolen call Debra Ext. 0105

  4. Items that Can not be purchased • Ipods - Printers • Furniture– Book Shelves - Patio Furniture • Cleaning Supplies – Clorox wipes- Bleach - Vinegar • Air Fresheners - Plug-ins - Candles • BBQ Grill • Paint (Not currently approved as Art Supplies) • Online Orders • Books from Barnes and Noble • Items from Educational Outfitters • Just because an item is not on this list • doesn’t mean you can purchase it.

  5. Credit Cards • Please remember to let the cashier know ahead of time that the transaction is tax-exempt. • If tax is charged. The person who made the charge will be responsible for contacting the vendor to receive a credit or pay out of pocket.

  6. Postage Stamps may be purchased from the Post Office ONLY!! Need PRIOR APPROVAL FROM PURCHASING for all other purchases.

  7. Lost Wal-mart receipt • If a WalMart Receipt is lost please call WalMart between • the hours of 6am and 1pm. • Killeen WalMart 526-4102 ext. 184 • Harker Heights WalMart 699-1021 ext. 184 • Ask for the Cash Office Personnel. • Give them the following information: • Date of charge, Amount of Charge, Credit Card Number

  8. Travel CardDesigned for Travel Purposes • Hotel Rooms • Airline Tickets • Conferences • Car Rental • Luggage • Reservations • Membership Dues • (Please remember your Food will be paid Per Diem) • ONLY 1 CHECK REQUEST PER RECEIPT

  9. $2,500.00if limit needs to be raised e-mail debra.king@killeenisd.org • Tax ID Number is on Credit Card • Credit Card Address: P O Box 967, Killeen Tx 76540

  10. Travel cards • Can be used for Food Vendors for Professional Development When processing your Check Request a list of the Staff it was for is required You may Tip (Up to 20%)

  11. Purchasing violations • Check The Bid Book located on Purchasing’s web site to see what items • WalMart is on bid forto avoid a • Purchasing Violation

  12. Receipts can not be combined on a Check Request. 1 Check Request per Receipt.

  13. Non KISD Employees are not allowed to use KISD Credit Cards Non Employees are not allowed to Order Pick Up or Sign for Orders on KISD’s behalf.

  14. Activity funds • When using a check from Activity Funds to pay for Credit Card purchases. • Make Check out to: KISD Credit Card Fund • Vendor # 99005

  15. Conclusion • Wal-Mart & Travel Cards • Purchasing Violations • Training Manual Check Requests CitiBank Activity Funds

  16. Questions?

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