Exchange-Mailing

1. Exchange-Mailing

2. Ex-mail Ex mail is windows base mailing service where With Microsoft Exchange and Users can do more than send and receive. Exchange is a popular Microsoft messaging system that includes a mail server, an e-mail program (e-mail client), and groupware applications. Designed for use in a business setting, the Exchange server is often used in conjunction with Microsoft Outlook to take advantage of Outlook's collaborative features, such as the ability to share calendars and contact lists..

3. Why Exchange • Personal Mail Folder • Shared Calendars • Shared Contacts • Shared Folders • Shared Task Management • Customized Forms • Outlook Web Access(OWA) • Mobile Messaging with Microsoft Office Outlook Mobile • Outlook (MAPI Function) • Global Address List

4. Comparisons with Bizmail + Package

7. Activation • New Ex-mail User User has to purchase Ex-mail package and once the order code successful then user has follow below steps for activation: • Scenario 1: If User is not using any email service neither with Net4india nor with any other service provider • I: Incase name server is existing with net4 india then we will change mx record of exchange server as “exmail.net4india.com”. • II: If name server is not existing with net4india then user will contact to his name server provider to make mx entry as “exmail.net4india.com.”

8. Scenario 2: If user is already using Email service(Promail, Economail and Bizmail) with net4 india • Same alias must be created into exchange mailing server then user will activate mail forwarding from alias@domainname to alias@ex.domainname. Domain Registry & Registrrt

9. Scenario 3: If user is already using Email service with other service provider • Same alias must be created into exchange mailing server then user will activate mail forwarding from alias@domainname to alias@ex.domainname.

10. Creation of Email Account

14. How to access Emails • Webmail Access • Ms-Outlook • IPHONE Handsets • Blackberry or Handsets

15. Outlook Web Access https://exmail.net4india.com/owa

16. MS-Outlook Configuration 2003

17. Go to control panel and double click on mail icon

18. Click on Add button to add new profile

19. Type the name of the profile you wish and click ok.

20. Click to select add new e-mail account radio button and then click next

21. Click to select Microsoft exchange server radio button and then click next

22. Enter MBX in Microsoft Exchange Server textbox and click to select use cached exchange mode check box. Enter your e-mail ID in user name textbox and click more settings tab.

23. After you click more settings a dialog box will appear. Click ok

24. Click cancel

25. Click the connection tab on top

26. Click to check Connect to Exchange mailbox using http and then click Exchange proxy settings button.

27. Type all the details exactly as mentioned in the snapshot and then click ok to continue.

28. Click apply

29. Click Check Name button

30. Please Enter your user credentials and click ok

31. Now if the underlined name appears in the text boxes then the account has been configured successfully. Click next to finish

32. Open Outlook 2007. If you see an Outlook 2007 Startup screen: Click Next . When Outlook asks you if you would like to configure an E-mail account, click Yes , and then Next . Setting Up Email (RPC over HTTPS) using Outlook 2007

34. Double-click on the Mail icon. Click on the E-mail Accounts button

35. On the E-mail tab, click on the New... button

36. Select Microsoft Exchange, POP3, IMAP, or HTTP and click Next Place a checkmark next to Manually configure server settings or additional server types and click Next

37. Select Microsoft Exchange and click Next

38. Enter the server name MBX and your USERNAME in text box

39. Click ok

40. Click cancel

41. Clickconnection tab

42. Place a checkmark next to Connect to Microsoft Exchange using HTTP Click the Exchange Proxy Settings... button

43. Enter settings as mentioned in the snapshot and click ok. Select the check name button on the page followed.

44. Type: usernameexample.com where username is your assigned Exchange username. For Password ,type in your assigned Exchange password. Click Ok

45. Now if the underlined name appears in the text boxes then the account has been configured successfully.

46. Click OK again to return to the Microsoft Exchange Settings window. • You may receive a message stating that you must restart Outlook for these changes to take effect. If so, click OK . • Click Next . • You may receive a message stating that, by adding a Microsoft Exchange account, you have changed where some of you new e-mail messages and calendar information is saved. If so, click OK • Click Finish . • You may be prompted for your Exchange password. If so, type in your assigned Exchange password and click OK . • If you now see the E-mail Accounts screen, click Close , and then click Close again.

47. Archive • A file that contains one or more compressed files. Most archive formats are also capable of storing folder structures in order to reconstruct the file/folder relationship when decompressed.

48. Advantage for Archiving • To compress one or more files and folders into a single file for backup or transport. Although archived files may remain on the same computer, “archive” implies .data retention and archived data are typically stored in a secondary location for backup.

49. How to Use MS-Outlook To set the Archive schedule, Click tools

50. Click options in tool menu as shown in the snapshot