Documents Needed for Employment

1. Documents Needed for Employment

2. Today we will…. • Discuss employment forms required • View sample forms required • Discuss the employee and employers responsibilities • Discuss what is and what is not valid forms of I. D.

3. Lets see what you know • Employers will provide me with all of the necessary forms I need. • A high school ID is a valid form of employment eligibility identification. • A U.S. Passport is the best form of Id I can provide to prove I am eligible to work. • At age 16 I can work in a factory. • I need to go to the County Clerks office to get my working papers. • My parents need to give permission for me to get my working papers.

4. Employment Certificates • AT-18 (Blue Paper) • 14 & 15 yr old students for general employment • Not Factory or dangerous work. • AT-19 (Green Paper) • 16 & 17 yr old students for general work purposes • Valid for work in a factory or any other trade, business, or service, but not valid for hazardous employment

5. How Do I get My Certificate? • Where do I go? • Local school district administration • What do I need to bring? • Written permission from a parent to work. • Proof of age, either a birth certificate or some other document at least two years old that satisfies the officer issuing the certificate; • A certificate of physical fitness to assure that the young person is in sound health and that the work will not impair his/her physical condition (provided by a doctor)

6. Form I-9 Employment Eligibility Verification This form establishes legal residence and employment eligibility

7. I 9 Continued • What do I need? • Either: one form of ID that establishes residence and eligibility • Example: U.S. Current Passport • Or: Two current forms of ID that establish eligibility and residence. http://www.usaid.gov/forms/Form-I-9-06-16-08.pdf

8. W4 This form is needed so that the employer knows the correct amount of federal income taxes to withhold http://www.irs.gov/pub/irs-pdf/fw4.pdf

9. What have you learned? • Employers will provide me with all of the necessary forms I need. (FALSE) • A high school ID is a valid form of employment eligibility identification. (TRUE) • A U.S. Passport is the best form of Id I can provide to prove I am eligible to work. (TRUE) • At age 16 I can work in a factory. (TRUE…BUT) • I need to go to the County Clerks office to get my working papers. (FALSE) • My parents need to give permission for me to get my working papers. (TRUE)

10. Let the fun Begin! • Follow the two links on your Edline page in the employment forms folder. • Complete the I9 and W4 forms online and print them. • Have a peer review your forms and supporting documentation. • Make any corrections necessary and place them in your document portfolio. • Save your online version in PDF format and upload to your Google Docs CEIP folder.

11. Work Cited http://www.labor.state.ny.us/workerprotection/laborstandards/workprot/certperm.shtm#typecerts, New York State Department of Labor, Employment Laws/Labor Standards. Oct. 31,2010 http://www.usaid.gov/forms/Form-I-9-06-16-08.pdf, Department of Homeland Security, Forms, Oct. 31,2010 http://www.irs.gov/pub/irs-pdf/fw4.pdf, Internal Revenue Service, W4 tables and information, Oct. 31,2010

12. Image Sources “Student Employees” , http://www.vaniercollege.qc.ca.edu/ slide 4 Oct. 31,2010 “Student Information Desk”, University of Central Florida, http://www.ucfsu.com/images/Header_student-employees.jpg, Slide 5, October 31, 2010