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University OLA Implementation Guide: Enhancing Human Resource Services

Learn about the phased implementation of OLA at the University, including timelines, new features, and changes in the recruitment process. Discover the benefits of OLA for hiring committees, applicants, and department contacts.

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University OLA Implementation Guide: Enhancing Human Resource Services

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  1. University OLA Implementation & Introduction University Human Resource Services May 18, 2009

  2. Implementation: time line • 5/1 Pilot GS/SM U-OLA job posting • 5/14 Reopen typing/word testing, Office 2007; All applicants will need to retest • 5/18 HR Reps Meeting

  3. Implementation: time line • 9/1 BL-OLA retired (access no longer available to departments) • Departments must have completed all hires from BL-OLA job listings

  4. Implementation: time line • 5/20 Notice to applicants re: create new U-OLA account; no data will convert from BL-OLA • 5/22 Job postings in BL-OLA expire 6/11 • 6/4 Only 1-week job posts accepted; other postings will need to wait until 6/12

  5. Implementation: time line • 6/11 Last day applicants can apply in BL-OLA • 6/12 Begin job posts in U-OLA; Applicants must apply in U-OLA • 6/26 Jobs may be posted with typing/word requirements

  6. Implementation: what’s different? Access U-OLA by Roles rather than a department password. Uses CAS authentication. • Department contact will have access to all job listings in department • Hiring Committees will have access to jobs they have been assigned to • Facilitates/emphasis on computer based review of applications rather than printing and copying

  7. Implementation: what’s different? Department Contacts will complete the Job Listing Request form in OLA. • Job listing will be completed and saved in U-OLA as “Requested”. Submitted Jobs will be reviewed by Campus HR

  8. Implementation: what’s different? Service Maintenance application process • only current appointed staff may apply with a paper application • outside applicants (including current hourly) must apply via U-OLA

  9. Implementation: what’s different? Hires for promotions/demotions/transfers from department ‘internal only’ postings must complete an Applicant Account in U-OLA. • They must store their resume in their Applicant Account. • They are not required to ‘apply’ for a job, however they must have created an account, except for Service Maintenance jobs as noted previously.

  10. Implementation: what’s different? Listing cycle • SM, SS, and PA positions posted for one-week only are posted on the current Friday through Thursday cycle • PA positions (except as above) can be listed at any time • All policies for listing and filling positions apply • Posting no longer appear on the web once the department has ‘selected’ an applicant – regardless of the listing cycle dates

  11. Implementation: Campuses • Southeast April 15, 2009 • Northwest May 27, 2009 • Bloomington June 12,2009 • IUPUI June 12, 2009 • South Bend July 27, 2009 • Kokomo July 2009 • East July 2009

  12. Future phase • Hourly job listings • Hourly applicants apply via U-OLA • Job listings appear on multiple campuses • Others…..

  13. Introduction to U-OLA and Change….

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