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OCSL OPEN FORUM. February 16, 2014. WHY ARE WE HERE?. What is an Open Forum? Purpose History Why is it important now?. AGENDA. SPIRITUAL PRACTICE Introductions Housekeeping Participation Agreements Financial Update Deferred Maintenance/Facilities $$ Q/A Time on Finances. AGENDA .

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ocsl open forum

OCSL OPEN FORUM

February 16, 2014

why are we here
WHY ARE WE HERE?
  • What is an Open Forum?
  • Purpose
  • History
  • Why is it important now?
agenda
AGENDA
  • SPIRITUAL PRACTICE
  • Introductions
  • Housekeeping
  • Participation Agreements
  • Financial Update
  • Deferred Maintenance/Facilities $$
  • Q/A Time on Finances
agenda1
AGENDA
  • Arc of Transition: Current and To Come
  • Q/A Session on Arc of Transition
  • BREAK
  • 2014 Bylaws Presentation and Q/A Session
  • OPEN Q/A Session
  • Closing Benediction
introductions
Introductions
  • Core Council Members
  • Rev. Robert Collins, CSL Regional Support Representative
  • Rev. Sharon in Orlando
  • Bylaws Committee Members
  • Finance Committee Members
  • HR Committee Members
housekeeping
HOUSEKEEPING
  • We are LIVE STREAMING (Wave, ya’ll!)
  • Presentation First, Dialogue After
  • Question Queue
  • Use notepaper in backs of chairs to record your questions – Paul has pens
  • Index Cards: how to use them
  • One Official Break, so take care of your needs
  • PPT slides and notes will be linked to our website and posted on the bulletin board
participation agreements
PARTICIPATION AGREEMENTS
  • RESPECTFUL COMMUNICATION – Speak from the “I” without blaming and flaming
  • RESPECTFUL LISTENING – Even if you don’t agree
  • BE CONCISE – Remember that others are waiting to speak
  • PERSONAL/INDIVIDUAL ISSUES – will not be addressed individually during the Forum. Council members will remain after to speak with you.
participation agreements1
PARTICIPATION AGREEMENTS
  • FROM LAST NOVEMBER’S FORUM
    • Hold this as a sacred gathering
    • No cross talk
    • No preaching
  • OTHERS?
financial presentation overview
FINANCIAL PRESENTATION OVERVIEW
  • Finance Committee
  • Year-End 2013 Results
  • January 31, 2014 Snapshot
  • 2014 Budget Projection
  • Committed Giving Campaign to “Better the Budget”: Geri Carder
  • Raising the Roof Status: Ellen
  • Deferred Maintenance Estimates: Ellen
finance committee
FINANCE COMMITTEE
  • Sanford Livingston, Chair
  • Ouida Joi Cooper-Rodriguez
  • Jon Eccleston
  • Garnet McQuitty
  • Elke Moritz
  • Debi Morris
  • Steve Olsen
  • Lynda Zwack

Our purpose is to oversee the finances and make recommendations to the Core Council to help strengthen and heal/reveal the financial health and financial consciousness of OCSL.

finance committee1
FINANCE COMMITTEE

Financial Committee Goals:

  • Review monthly financial reports
  • Help balance the budget
  • Develop a multi-pronged financial development plan, including new fundraising processes
  • Advise and make recommendations/suggestions to the Core Council, with clear reporting to the Core Council
finance committee2
FINANCE COMMITTEE

Goals for Our Community:

  • Help educate/inform the community regarding intentional giving (tithing)
  • Bring financial spiritual principles more into our community
  • Transparency
  • Encourage volunteerism
  • Building unity by transparency and trust
slide14

COMPARISON OVER FOUR YEARS

From November 2013 Open Forum

from october to year end 2013
From October to Year-End 2013

October December

Income: $488,455 $578,332

Expense: $517,466 $617,044

Personnel: $247,289 $287,785

Net Loss: $ (29,011) $ (37,448)

Note: Sign-Up Sheet in the Back for Those Who Want Full Copy of 2013 P & L Statement

january 2014
JANUARY 2014
  • Total Income: $31,882
  • Total Expenses: $44,842
  • Personnel: $18,419

Expenses Coming Up Over Next Few Months Approx. $30,000

  • Rev. Joan’s retirement fulfillment
  • Property tax
  • Past Due Janitorial Fees
  • Computer upgrades and network fixes
  • Roof Loan
2014 budget projected
2014 BUDGET - Projected
  • Income: $501,103
  • Expenses: $460,518
  • Personnel: $156, 021
  • Net Profit $ 12, 575
  • Does not include designated funds
  • Includes $$ for an interim minister
  • Does not include salary for new senior minister
  • Will be revisited again in MARCH
beefing up the 2014 budget
Beefing Up the 2014 Budget

ACTIVATE, DEMONSTRATE AND CELEBRATE

Geri Carder

raising the roof
RAISING THE ROOF
  • Have raised $5,637
  • Have $9,363 to go
  • What’s the difference between Raising the Roof and Activate/Demonstrate?

(Ellen and Geri)

facility maintenance upgrades estimates exterior
Facility Maintenance/Upgrades EstimatesEXTERIOR

Short Term (2014-2015) $27,300

  • Pave & Stripe Parking Lot - $12,500
  • Improve Parking Lot Lighting - $4,000
  • Upgrade Landscaping - $3,000
  • Paint Exterior Buildings - $6,000
  • Replace Walkway Flat Roof - $1,800
facility maintenance upgrades estimates exterior1
Facility Maintenance/Upgrades EstimatesEXTERIOR

Long Term (2016-2018) $90,000

  • Replace Sanctuary & Social Hall Roofs - $83,000
  • Pave Area Graveled Parking Area - $7,000
facility maintenance upgrades estimates interior
Facility Maintenance/Upgrades EstimatesINTERIOR

Short Term (2014-2015) $16,400

  • Replace Ed. Bldg. Roof Furnace - $6,000
  • Sanctuary Upgrades- $2,500 (new pulpit carpet, paint, tech/sound area)
  • Kitchen - New Refrigerator - $3,000
  • Replace Various Exit Doors - $1,900
  • Refinish Social Hall Floor - $2,000
  • Emergency Light/Batteries - $1,000
facilities grand total
FACILITIES GRAND TOTAL

$133,700 over 5 Years

  • Exterior Short Term (2014 – 2015)

$27,300

  • Exterior Long Term (2016 – 2018)

$90,000

  • Interior Short Term (2014 – 2015)

$16,400

the arc of transition
THE ARC OF TRANSITION

WHAT’S HAPPENING NOW

our period of stillness
Our Period of Stillness
  • Over the next 2-3 months we will be self-sufficient
  • Sunday Service Team
    • Rev. Sharon Dunn, Lead
    • Lynne Carr-Sykes, Music
    • Walter Carlisle, Video
    • Jacquie Onipede, Lead Practitioners
    • Verona Garland, Host & Speaker Support
    • Susan Brecker, Host & Speaker Support
sunday service speakers
Sunday Service Speakers
  • Today: Rev. MuataRasuli
  • February 23: Rev. Sharon Dunn
  • March 2: Rev. Coco Stewart
  • March 9: Rev. Sherry McCreary
  • March 16: Rev. Linda Reppond
  • March 23: Rev. Margaret Stortz
  • March 30: Rev. Bernardo Monserrat
sunday service speakers1
Sunday Service Speakers
  • April 6: Rev. Sharon Dunn
  • April 13: Rev. Susan Overland
  • April 20: Rev. FranCione
  • April 27: Rev. Karyl Huntley
  • May 4: Rev. Mary Murray Shelton
  • May 18: Rev. Lloyd Tupper
straw poll
STRAW POLL
  • Should we consider moving from two services to one service at 10:00 am?
  • Idea: To try it for three months beginning in March after we track attendance in this time when we are using guest speakers.
  • Benefits: reduced costs and less labor for staff and volunteers
  • Cons: Disrupting the familiar and expected
self sufficiency with god s grace
Self-Sufficiency (with God’s Grace)
  • Core Council continues to function
  • Finance Committee continues to meet
  • Ellen and her Facilities Gurus (Paul Presutti and Christopher Brown) are on top of things
  • Ministries continue to function
  • Visioning continues to unfold
  • Practitioners are here for all of us
  • Katherine as chair meets weekly with Strategic Business Manager and Staff Minister
shifts and adjustments
SHIFTS AND ADJUSTMENTS
  • No longer have Executive Director and Senior Minister salaries
  • Compensate Strategic Business Manager for a 30 hour work week
  • Have contracted with an IT company to provide much needed professional upgrading, network mapping, maintenance and support
shifts and adjustments1
SHIFTS AND ADJUSTMENTS
  • Recruiting a professional, part-time bookkeeper to replace Johanna van Gelder
  • Will need to compensate an interim minister
  • Currently maintain both administrative staff positions
staffing at present
STAFFING AT PRESENT
  • From full-time Executive Director to part-time Strategic Business Manager
  • Two full-time administrative assistants
  • A full time senior minister
  • Part-time Stipend Positions
    • Education Registrar
    • YFM Coordinator
    • Nursery Manager
    • Staff Minister
staffing at present1
STAFFING AT PRESENT
  • Contractors
    • IT Support
    • Bookkeeper
    • Maintenance/Janitorial
    • Groundskeeper
staffing for our future
Staffing for Our Future
  • The Executive Core will work with Strategic Business Manager and the HR Committee to re-evaluate ALL administrative/operational tasks that are needed to keep us up and running.
  • What is the best way to manage the two arenas: financial and personnel/operational matters?
    • Different skill sets
    • Both areas require intense, dedicated focus
staffing for our future1
Staffing for Our Future
  • What kind of administrative support do we need now?
  • What are the best practices in other churches? What about other non-profits?
  • How can volunteers extend and complement paid staff?
and the outcome is
AND THE OUTCOME IS …
  • ??????? Unknown
  • Executive Core, HR Committee and Business Manager to research, brainstorm, develop proposals
  • Present to Core Council
  • Stay Tuned … “Film at Eleven”
and now looking ahead
AND NOW – LOOKING AHEAD

THE ARC OF TRANSITION

What Happens Next?

interim minister
Interim Minister
  • The Core Council is now visioning and interviewing for an interim minister.
  • The Core Council is responsible for hiring the interim minister. The community is involved in hiring the permanent senior minister
  • Interested candidates are being vetted and referred through CSL Headquarters and our Regional Support Coordinator, Rev. Robert Collins
  • No names yet, no finalists yet.
  • Have interviewed one candidate, are anticipating at least one-two more
  • Intention is to have an interim minister by May
why an interim minister review
Why An Interim Minister? (Review)
  • Experience shows downside of rushing in to bring in a new spiritual leader.
  • Interim Minister works with leadership to create organizational and financial readiness.
  • Ultimate Goal: spiritual, financial and organizational fitness to call in our greater vision
interim minister1
Interim Minister
  • An Interim Minister is not allowed to be a candidate for the Center s/he is shepherding.
  • Will have a letter of call that specifies duration of service and expectations.
  • Will be compensated according to mutually acceptable agreement.
over the summer
Over the Summer
  • Interim Minister will function as our senior minister.
  • Rev. Sharon will report to and work with him/her
  • Most importantly …
over the summer1
Over the Summer
  • Interim Minister will work with Rev. Robert Collins to bring highly trained ministers to help us through the Co-Creation and Visioning Processes that will
    • release the old,
    • create the new, and
    • allow us to call forth a new senior minister whose qualities and vision resonate with our collective consciousness.
    • Let us BE that which we want to see in our new senior minister!
next the candidating process seeking a new senior minister
NEXT: THE CANDIDATING PROCESS - -SEEKING A NEW SENIOR MINISTER
  • Probably will not begin until September 2014
  • Requires a great deal of work from a SELECTION COMMITTEE that is appointed by the Core Council in accordance with bylaws and CSL Headquarter policies.
selection committee proposed composition in the bylaws
SELECTION COMMITTEE PROPOSED COMPOSITION (in the bylaws)
  • Core Council Chair and one other Council member, plus
  • Four Practitioners
  • Four Laity
  • Staff minister Rev. Sharon Dunn
  • With best possible diversity of age, gender, and ethnicity
selection committee eligibility criteria
Selection Committee Eligibility Criteria
  • Members in good standing according to OCSL bylaws for at least two years
  • Practitioners in good standing according to CSL Ethical Standards for at least two years
  • Have been consistent financial supporters of OCSL for at least two years
  • Completed Foundations and one other certificated SOM class (laity)
  • Have demonstrated commitment to OCSL with notable, reliable loving service
selection committee criteria
Selection Committee Criteria

“A member must serve with absolute integrity, respecting the confidentiality of all committee meetings, candidate files and candidate interviews. … To the best of their ability, they will bring back all feedback, input and comments to the Committee without filtering it through their own personal perspective.”

-- CSL Candidating Kit 2013

selection committee process
Selection Committee Process
  • When ready to begin, announcement will be made. (No early-bird discounts, no head starts!)
  • Eligible interested people will complete an application and write a statement of intention and qualifications.
  • All applications will be reviewed and criteria confirmed by Core Council and Rev. Sharon.
selection committee process1
Selection Committee Process
  • Confirmed applicants will be considered in prayer and contemplation during group spiritual practice.
  • Final selections will be arrived at through prayer and evaluation of applicants’:
    • demonstrated commitment to OCSL;
    • demonstrated application of SOM principles; and
    • representation of the diversity of our community.
selection committee tasks
Selection Committee Tasks
  • Establish ministerial selection criteria based on the Co-Creation Process
  • Establish/maintain frequent communication and information sharing with the community
  • Develop a Candidate Review Plan
  • Screen applicants
  • Advise the Council of which candidates they wish to pursue
  • Based on first round of screening and interviews, recommend finalists (3 or 4 at most) to present to the community
presenting finalists
PRESENTING FINALISTS
  • Finalists under consideration are brought to OCSL to:
    • Give a Sunday service talk
    • Hold a workshop and/or teach a class
    • Meet with leadership, practitioners, other appropriate groups/ministries
    • Have extensive dialogue with Core Council & Selection Committee
    • Have a reception or some kind of social setting for meeting/greeting members
what the members do
WHAT THE MEMBERS DO
  • Attend the Sunday services and workshops/classes so they can experience the candidates, while …
  • Keeping in mind the qualities of spiritual leadership that the community has chosen as its values (the Co-Creation Process)
  • Complete evaluation forms that have been developed by CSL
the selection committee
The Selection Committee
  • Reviews member evaluations and other feedback/evaluation from the candidates’ visit
  • Evaluate candidates’ alignment with OCSL’s goals, vision and values
  • Determines if the candidates fit our financial parameters and potential start dates
  • Presents two finalists to the Core Council, who will then arrange for an election by the membership
what the members do1
WHAT THE MEMBERS DO
  • OCSL bylaws stipulate that members in good standing elect the new senior minister.
  • The Core Council will convene a general meeting in order to elect the new senior minister by majority vote
what the council does
WHAT THE COUNCIL DOES
  • The Core Council extends our invitation and negotiates a Letter of Call for the new senior minister.
  • Helps provide transition and orientation.
  • Breathes a sigh of relief.
candidating timeframe
Candidating Timeframe

CSL Headquarters recommends that the candidating and election process be completed within 180 days.

With prayer, visioning and commitment, we can do better than that: goal is to elect a new senior minister before the close of 2014

next up bylaw changes
NEXT UP: BYLAW CHANGES
  • Introducing Doug Myers and members of the Bylaws Committee.
  • (Take it away, Doug!)
open question answer
OPEN QUESTION/ANSWER
  • Follow-up questions on information presented?
  • Anything else on your minds?
  • Comments and suggestions?