BACKGROUND • Initiated by the Department of the Army in 2002 • The Army Business Initiative Council (BIC) approved development and use of CMR on May 8, 2002. On September 2, 2002 it was approved by the Department of Defense BIC. The Office of Management and Budget approved this data collection requirement pursuant to the Paperwork Reduction Act on November 24, 2003 (OMB number 0702-0120). Contractor labor hours and associated labor costs are to be treated as proprietary information when linked to contractor name and contract number. • The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of contracts.
ACCOUNTING FOR CONTRACTOR SERVICES Secretary of the Army Signed 07 Jan 2005 Requirement to include CMR in all new contract actions 60 days from date of memo
WHAT IS CMR? The Contractor Manpower Reporting (CMR) system is a business process to collect the following information: • Funding source • Contracting vehicle • Organization supported • Mission and function performed • Labor hours and costs for contracted efforts • Contractors report actual labor hours, dollars, and other information directly from their accounting systems directly into this system, or through their Army Requiring Activity, using their existing timekeeping, personnel, accounting systems as well as information supplied with the contract. • Existing financial management and procurement systems do not completely distinguish between goods and services, nor do they identify the specific organization for which the work is being performed.
WHAT DOES CMR ACCOMPLISH? • CMR enables the Army to: (1) Fully understand the composition of the Army workforce -military, civilian, and contractor, and allow for more informed workforce staffing and funding decisions (2) Provide better oversight of our workforce, avoid duplication of effort, or shifting of in-house reductions to contract; (3) Better account for and explain our total Army workforce.
Why Contractor Manpower Reporting? Contractor work force is nearly 1/3 of Title 10 manpower Documented at Unit Level, By Function Military - 36% Civilian - 32% Functions Plan & Program Acquire & Sustain Personnel Training Acquire & Sustain Equipment Installation Operations Information Management Support Operations Contractor - 32% Currently No Visibility by Organization or Function
WHEN TO INCLUDE CMR • The Contractor Manpower Reporting Requirement should be included in ALL service contracts if any of the following is true: • Army Dollars are funding the contract. • Any Army missions are being supported by the contract. • Any Army military, civilian or contractors are supported/benefit from the contracted services. • Army is the executive agent for the mission being supported by the contract.
EXCLUSIONS CONTRACTS FOR THE FOLLOWING SERVICES ARE EXCLUDED: Construction. EPA projects. Projects that were funded by other agencies. Materials and government property.
BENEFITS • Facilitates prioritizing requirements performed by contract in comparison to requirements performed by in-house resources (about 1/3 of resources are for service contracts) • Helps prevent shifting eliminated work to contract services • Assists in identifying potential duplication between in-house and contract services • Provides metric for determining appropriate mix of contract, military and civilian employee based on risk and required contract oversight • Collects empirical data that will improve upon the completeness and level of detail currently being reported to Congress
ADDITIONAL INFORMATION FOR CORs • Include a CLIN for each period of performance (base and options) in each Acquisition packet. Acquisition packet will be returned if the CMR CLIN is missing. Cost for reporting requirement varies from $200 to amount acceptable to the KO. • Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. • The contractor shall notify the Contracting Officer's Representative (COR) by the 5th working day of November whether or not they have completed this report. • If the COR is unavailable, the contractor will notify the Contracting Officer.
QUESTIONS AND ANSWERS If you need additional information, please contact: Joyce Ambrose Email: firstname.lastname@example.org 202-782-1270 CMR website: https://cmra.army.mil/