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Streamlining the Department Mass Change Process for Fiscal Year 2013

The new Department Mass Change eForm replaces the FYSC online form, aligning with ePAF routing and approvals. Available from June 11 to June 22 on CIS eForms Home Page. Approvers need ePAF department head or proxy access. The form cannot be prepared and approved by the same person. Eligible approvers must be in the same department. HR updates and helpline info provided. Visit WWW.HR.UTAH.EDU.

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Streamlining the Department Mass Change Process for Fiscal Year 2013

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Presentation Transcript

  1. Department Mass Changes Fiscal Year 2013

  2. New Process • Department Mass Change eForm replaces FYSC online form. • Form follows a similar routing and approvals as ePAFs. • Opens June 11 and closes June 22.

  3. Log into CIS

  4. eForms Home Page

  5. Click on ‘Submit a Department Mass Change Request Form’ link

  6. Request Department Mass ChangeEnter Reporting Department

  7. Department Mass Changes Form

  8. Summer Pay/Future Rows

  9. D-JOBS

  10. Future Rows

  11. Department Mass Changes ~ Employees Excluded

  12. Review Completed Form

  13. Ready to Submit

  14. Form Finalized

  15. Approval Routing • You cannot prepare and approve. • Approvers must have ePAF department head or proxy access. • Approver that resides in department will not be able to approve this form.

  16. Eligible Approvers • Eligible approvers will have primary org. head role in the system. • Names displayed will be in the same dept. being submitted.

  17. eMail Notification/Worklist

  18. Approver Evaluation

  19. Department Mass Changes ~ Employees Excluded

  20. Approve, Deny or Recycle

  21. Information Library

  22. List of ePAF Approvers in HRIL

  23. Change Proxies and Alternates

  24. Reminders……….. • ABAs will be updated on July 15. • HR will not be running auto termination. • Dept Mass eForm opens on June 11 and closes on June 22. • Helpline is 801 585-3165 or via email at: Regina.peery@utah.edu. • WWW.HR.UTAH.EDU

  25. Q & A

  26. Thank you !

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