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Local Public Administration

Local Public Administration. LHTAC Overview of LPA in Idaho July 24, 2013. LHTAC. L ocal H ighway T echnical A ssistance C OUNCIL. Agenda. Why LHTAC? LHTAC Umbrella Local Public Administration Programs Process Milestones. Why LHTAC?. Jurisdictions 290 Local Highway Jurisdictions

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Local Public Administration

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  1. Local Public Administration LHTAC Overview of LPA in Idaho July 24, 2013

  2. LHTAC Local Highway Technical AssistanceCOUNCIL

  3. Agenda • Why LHTAC? • LHTAC Umbrella • Local Public Administration • Programs • Process • Milestones

  4. Why LHTAC? • Jurisdictions • 290 Local Highway Jurisdictions • 1 Idaho Transportation Department • Representation • 1994 Legislature Created LHTAC • Funded by portion of local highway’s share of Idaho Highway Distribution Acct. • Organized Council

  5. There is a Council • Three City Mayors • Three County Commissioners • Three Highway District Commissioners • A representative from each Association • Idaho Association of Highway Districts (IAHD) • Association of Idaho Cities (AIC) • Idaho Association of Counties (IAC)

  6. LHTAC Umbrella • Local Federal Aid Administration • Local Highway Safety Program • Local Rural Highway Investment Program • Idaho T2 Center • Publications • Technical Assistance

  7. Federal Aid Administration • Local Public Agency Staffing • Some Jurisdictions have only 2 staff • Elected officials change with elections • Smaller Jurisdictions might have a project funded every 5 to 10 years • Process and regulations change • ITD - FHWA Stewardship Agreement • Two other agencies in Idaho have Stewardship Agreement with ITD • LHTAC & Ada County Highway District

  8. LPA Staffing • LHTAC can staff as necessary • Federal Aid Design Managers • 4 Administrators • Currently Administer over 70 projects • Design Development Process • Construction Managers • 2 Administrators – 1 Resident Engineer • Currently managing nearly a dozen

  9. Project Administration 2001+ • 120 Rural Projects Approved • 45 Urban Projects Approved • 25 ARRA Stimulus projects complete • 32 Governor’s Discretionary Stimulus projects • 9 provisional projects • 65 Bridge Projects Approved

  10. Need some help with a Road? So did Saint Anthony. Yellowstone Highway (2001)

  11. Local Federal Funding Picture (Approximate Annual Values)

  12. STP-Local Rural Program Federal Aid Funding for: • Cities under 5000 population • Plus Counties & Highway Districts • Collector or Arterial Streets • Around $13 million annually statewide (it varies).

  13. STP-Local Urban Program Federal Aid funding for: • Cities over 5000 population • Collector or Arterial Streets • LHTAC represents those cities over 5000 and under 50,000 population • About $4 million annually.

  14. Need some help with a Road? So did Saint Anthony. Yellowstone Highway (2003)

  15. How do Sponsors get this help? • Prepare for success with a Transportation Plan, • Apply. 290 Local Highway Jurisdictions. Applications mailed in September. Applications due in January.

  16. Understand… Understand the What the Council wants: • Improve the local highway system, • Use this money efficiently (thus the Transportation Plans), • Get funding to the roads. • Realize this is Federal Funding; it will take time and money…

  17. Project Progress 100 The Reason PM’s Drink. 0 NTP PS&E

  18. Need help with a Bridge?

  19. Bridge Local & Bridge off-system • About $9 million per year • Bridge must have a sufficiency rating less than 50 for replacement • Federal Aid money at 93/7 match rate • Applications upon request.

  20. Lolo Creek Bridge • New Lolo Creek Bridge • Old Lolo Creek Bridge in a new location

  21. Project Process • Applications submitted by Sponsor • Applications rated by Council • Enter top rated projects in draft STIP • Communicate to Sponsors • When Programed, Execute State/Local Agreement for Project Development

  22. Project Process • Work with Sponsor to Select Consultant • From ITD Term Agreement • Under $100,000 – Direct Select • $100,000 - $500,000 – Short List & RFI • By RFP • Help Define Scope of Work • Negotiate Scope effort • ITD Approval of Negotiations and Contract • Consultant contracts with Sponsor

  23. Project Design Milestones • Notice to Proceed from ITD • Design Kick-off Meeting • Identify Responsibilities • Sponsor • Consultant • LHTAC & ITD • Set Schedule

  24. Project Design Milestones • Concept Report • Preliminary Design Review • Environmental Document Approved • Hearing Completed • Situation & Layout (Bridge) • Agreements Complete (Utility) • Initiate ROW Purchase Process • Final Design Review

  25. Project Design Milestones • ROW Certifiable • Environmental Re-evaluation • PS&E Submittal • Resident’s File Submittal • Execute State/Local Agreement for Construction with Local Match • ITD bids and awards Project

  26. Project Design Milestones • If LHTAC is Administering construction • Work with Sponsor on selecting Consultant for Construction Engineering and Inspection (CE&I) • Define Scope of Work • Negotiate CE&I Contract • Pre-Construction Meeting • Identify Responsibilities • Sponsor • Consultant • LHTAC • Construction

  27. Agenda • Why LHTAC? • LHTAC Umbrella • Local Public Administration • Programs • Process • Milestones

  28. Planning Rule • Seven ‘P’ Rule • Prior • Proper • Planning • Prevents • Piss • Poor • Performance

  29. Questions? • Lance Holmstrom Administrator • Scott Ellsworth, PE, PLSFederal Aid Manager • Website: LHTAC.org • Phone: (208) 344-0565 (800) 259-6841

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