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STATE OF GEORGIA Vehicle Rental Program 2013-2014. Group Manager, Services Group Contract Information ricky.beal@doas.ga.gov 404-657-8390. Your Presenter State Purchasing Division – Statewide Contracts. Rick Beal.

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your presenter state purchasing division statewide contracts
Group Manager, Services Group

Contract Information

ricky.beal@doas.ga.gov

404-657-8390

Your PresenterState Purchasing Division – Statewide Contracts

Rick Beal

purpose of this webinar state purchasing division statewide contracts
Purpose of this WebinarState Purchasing Division – Statewide Contracts

Purpose:

  • Account Set Up and Management
  • Billing
  • Booking a Rental
  • Fuel Cards
  • The Hertz and State Purchasing Support Team
outline
OUTLINE
  • Georgia Contract Rates
  • Account Management & Billing
  • Booking a Rental
  • Refueling & Gas Cards
  • Hertz Support Team
georgia contract rates
In-State and Capitol Hill

Airport and Out-of-State

Program Benefits

Georgia Contract Rates
capitol hill
CAPITOL HILL

Rates include the following benefits:

  • LDW/CDW
  • Liability insurance
  • Unlimited mileage
  • Pick-Up/Drop-Off fees waived
  • One-way rental fee waived (In State only)
  • Fuel Cards
in state 1 of 2 suppliers
IN-STATE (1 of 2 Suppliers)

Rates include the following benefits:

  • LDW/CDW
  • Liability insurance
  • Unlimited mileage
  • Pick-Up/Drop-Off fees waived
  • One-way rental fee waived (In State only)
airport out of state
AIRPORT / OUT-OF-STATE

Rates include the following benefits:

  • LDW/CDW
  • Liability insurance
  • Unlimited mileage
  • Pick-Up/Drop-Off fees waived
  • $0.25/mile for one-way rentals (Airport only)
employee personal travel
EMPLOYEE PERSONAL TRAVEL

Hertz will offer a discount to employees for personal/leisure travel

  • Qualifications:
    • Renters 21-24 years old, a daily surcharge will apply
    • LDW/CDW, Liability Insurance, Vehicle Licensing Fees not included for personal travel
  • State of Georgia Personal Travel CDP:18108
    • Book online www.hertz.com, by phone 1-800-654-3131 or at the counter
  • State issued ID required at pick-up
rental insurance coverage
RENTAL INSURANCE COVERAGE
  • No change from previous program
  • Loss Damage Waiver (Collision Damage Waiver) is included in standard rate
  • Included on the following vehicle types (Compact, Intermediate, Full Size, 12 Passenger Van, Minivan and Midsize SUV)
one way rentals
ONE WAY RENTALS
  • One-Way Charges will not apply to rentals picked up and dropped off at a Hertz Local Edition (HLE) within the state of Georgia
  • A mileage fee of $0.25/mile will apply to Airport Out-of-State rentals
pick up drop off service
PICK-UP/DROP-OFF SERVICE

We’ll Come and Get You®

  • Hertz will provide State Employee pick-up and drop-off service at all off-airport locations, at no additional charge
  • This service is offered during the operating hours of the rental location
agency cdp numbers
AGENCY CDP NUMBERS

What is a Corporate Discount Program number (CDP)

  • The CDP tells Hertz what rates and benefits are eligible to your agency
  • A unique CDP will be assigned by Hertz for each agency entitled to or required to make purchases from the state contract
  • Your CDP will be available through your department contact
  • Requests for new CDPs can be sent toHertz Account Management
agency direct billing
AGENCY DIRECT BILLING

How will your rental be billed?

  • Renters can complete bookings without being required to present a physical form of payment at the counter, state ID or badge will be required
  • Direct billing and invoicing has been set up for each agency or authorized user entity
  • A monthly statement will be delivered to the agency/authorized user entity with detail of each rental occurring during the reporting period
booking tools
BOOKING TOOLS

There are multiple methods to book a reservation for state employees.

  • Online at Hertz.com
  • Customized State of Georgia portal (available Oct. 3)
  • By telephone 1-888-654-3131 or local branch
  • Walk-Ins
  • Teamworks Travel & Expense/Concur
booking a rental
BOOKING A RENTAL
  • Via online tools - select your agency from drop down menus. Your account information will automatically populate
  • Via phone or in person - you may be asked to provide your agency CDP number. To obtain your agency CDP number contact your agency fiscal officer
  • A valid Driver’s License and state employee ID are always required when you pick up your rental
booking a rental1
BOOKING A RENTAL

Vehicle Cost Calculator(If its appropriate for you agency)

  • Renters should begin their reservation process by completing the steps in the VCC
  • If Rental Car is recommended as the most economical mode of transportation, proceed to booking at Hertz.com or TTE or customied State portal
booking a rental2
BOOKING A RENTAL
  • For Delivery: State employees > 15 mile from a Hertz branch.
  • Contact nearest Hertz facility to coordinate delivery.
  • Information needed for Delivery:
    • Customer Name, address, and phone #
    • Drivers’ license info
    • State Agency Info
    • Drop off and pick up date and times
booking a rental3
BOOKING A RENTAL
  • Vehicle must be delivered to a State Facility and keys must be given to a State employee.
  • Notify local branch when vehicle is ready for pickup
refueling your rental
REFUELING YOUR RENTAL
  • Each vehicle will be supplied with a full tank of gas when it is picked up from Airport and In-State car rental
  • Renters must attempt to replace any fuel used during the rental period before returning the vehicle
  • Your agency will be notified of fuel usage other than for official state business
gas cards capitol hill only
GAS CARDS (Capitol Hill only)
  • For rentals initiating at the Capitol Hill Car Rental facility, renters will be issued a fuel purchase card at the time of rental. Fuel card is for fuel only.
  • Specific PIN code is assigned to each card.
  • Transactions limited to 2/day, $100/transaction.
  • Total of $ 200/day
  • Gas card and receipt for fuel purchased will need to be returned with keys at time of return.
  • Fuel will be charged according to the following formula: Avg. MPG by car class ÷ Cost per Gallon of Fuel = Cost per Mile; Gas per Mile X # of Miles Driven = $$ Fuel Charged.
  • Fuel is for Official State of Georgia business only.
hertz support contacts
Hertz Support Contacts

Debra White

State Contract Manager

(404) 463-0232

dwhite@doas.ga.gov

Pete Viola

General Manager, GA OAP

(404) 626-9869

pviola@hertz.com

Hertz Reservations & Customer

Service

1-800-654-3131

George Hill Hertz Account Manager, Atlanta, GA(404) 839-5166ghill@hertz.com

Derek Kammerer

Hertz Area Manager, Atlanta, GA

(404) 216-7479

dkammerer@hertz.com

Lindsey Frederick Hertz Area Manager, Atlanta, GA(762) 359-5034lrfrederick@hertz.com

Reza “Rocky” MobarakiHertz Dir. Global Gov’t & Strategic Programs (703) 683-9266

rmobaraki@hertz.com