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Public procurement in Northern Ireland: Central Procurement Directorate (CPD) Supplies & Services Division http://www.dfpni.gov.uk/cpd. Public procurement in Northern Ireland: SEAN DORAN & K EITH TAYLOR http://www.dfpni.gov.uk/cpd. Public procurement in Northern Ireland:
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Public procurement in Northern Ireland: Central Procurement Directorate (CPD) Supplies & Services Division http://www.dfpni.gov.uk/cpd
Public procurement in Northern Ireland: SEAN DORAN & KEITH TAYLOR http://www.dfpni.gov.uk/cpd
Public procurement in Northern Ireland: CPD – How we work, what we buy, hints and tips http://www.dfpni.gov.uk/cpd
What is CPD? CPD is a Directorate within the Department of Finance & Personnel Leads on the development of NI public procurement policy Provides quality advice and professional procurement services to Government Departments
Who are the buyers in the Northern Ireland public sector? • Departments, their Agencies, Non departmental public bodies (NDPBs) and public corporations carry out procurement by means of a service level agreement with CPD or a relevant CoPE (Centre of Procurement Excellence) • This means that all public sector construction, supplies and services procurement opportunities are available from the following organisations: Education & Library Boards
Health Estates • hospitals • primary and community care centres • local health centres • fire and ambulance facilities www.dhsspsni.gov.uk/index/hea • Water Service • construction relating to water supply, treatment and distribution • construction relating to the collection, treatment and disposal of wastewater www.niwater.com
Roads Service • new road developments • road improvement schemes • street lighting • gully emptying and grass cutting • winter snow clearance • public car parks www.roadsni.gov.uk • Housing Executive • maintenance of social housing stock • housing refurbishment schemes www.nihe.gov.uk
Translink - Translink is responsible for the maintenance, development and enhancement of the public transport network, both bus and rail, in Northern Ireland www.translink.co.uk • Procurement and Logistics Service (PaLS) • Products & Services • Medical Supplies • Hospital Furniture • Care Appliances http://www.hscbusiness.hscni.net/services/1878.htm
EDUCATION & LIBRARY BOARDS www.belb.org.uk www.neelb.org.uk www.seelb.org.uk www.selb.org.uk www.welbni.org.uk In addition to the five ELBs in the Controlled Sector the Department of Education also provides Grant-aid to Voluntary Maintained, Voluntary Grammar, Irish Medium and Grant Maintained Integrated sectors
Supplies and Services • transportation, vehicles and services • ICT (systems, hardware & software) • energy (electricity, oil, gas) • consultancy services • food/catering • facilities management
1. Web sites (CPD & CoPE sites) • 2. Local press • some opportunities are also placed in local press • 3. Official Journal of European Union (OJEU) • see www.ted.europa.eu for details • procurements estimated to exceed the EU directive thresholds: • £101k – (€ 116k) –supplies & services • £3.9m – (€ 4.5m) –works • useful source of information on contracts awarded
e-Procurement E-sourcing service Now used by CPD and all CoPEs in Northern Ireland Common entry point to access NI Public Sector tendering opportunities https://e-sourcingni.bravosolution.co.uk/web/login.shtml
eSourcingNI • Can be accessed 24-7 • Suppliers can view opportunities and download documents • Access and Registration is free • Suppliers only required to register once • Suppliers can manage all interactions online • Transaction costs such as printing, copying and postage are reduced • Used bymultiple organisations across N.I (currently 25)
Goods Stationery Vehicles Office furniture Mobile Plant IT & Software Building Materials Photocopiers Stone/Asphalt Concrete Office Equipment Timber Protective Clothing Energy Uniforms Printing
Services Banking Consultancy Insurance IT Support Legal Advertising/Graphic Security Maintenance Facilities Management Print/Publishing Catering
Tender Documents • Instructions to tender; • Terms & Conditions of Contract; • Specification/Terms of Reference; • Pricing Schedule; • In addition: • Online forms to be completed (Qualification Area)
How will a tender be evaluated? • Lowest Price or • Evaluated on the basis of Most Economically Advantageous Tender (MEAT) • Often consists of a two Stage Process: • Selection Stage – minimum standards of technical or professional ability • Award Stage – Scored based on Quality and Cost
How will a tender be evaluated? Supplies Most economically advantageous tender that meets specification (Consumables) Whole life costing model (high value items – vehicles) Services Most economically advantageous tender (Quality/Cost) Quality – Methodology, QA control systems, etc
Hints and Tips • Regularly check local press/Websites • Read all the tender documentation carefully • Note the closing date for tender submissions and clarification questions • Allow plenty of time to put your response together • If in doubt seek clarification via eSourcingNI messaging system • Make sure you clearly demonstrate how your organisation and/or personnel meet the Selection Criteria. Provide detailed examples with supporting evidence.
Hints and Tips • Note the Award Criteria and associated weightings. In particular how weightings are allocated to quality and cost. • Check that all parts of the tender have been completed and that you have addressed all areas • Never make assumptions – Tenders will only be evaluated on the information provided • Recheck and proof read before submitting. • Leave sufficient time to complete online questions and submit tender documents
Useful Web Addresses • Central Procurement Directorate – www.cpdni.gov.uk • E-Sourcing NI - www.e-sourcingni.bravosolution.co.uk • Government Procurement Service - www.buying solutions.gov.uk • The Republic of Ireland Procurement Portal – www.procurement.ie • E-Procurement Europe – www.simap.eu.int • Tendering Services – www.tendermatch.co.uk • Contracts Finder - www.contractsfinder.businesslink.gov.uk