M. Çağatay TAŞYÜREK Electronic Public Procurement in Turkish Public Procurement System email@example.comPublic Procurement Specialist Public Procurement Authority
Turkish Public Procurement System (TPPS) PPL has created an advanced model of internationalprocurementregulations. • TurkishPublicProcurementSytem has fourhistorical background dates: • 1)Auction, Contestand Tender Lawno 661 dated 22 April 1925 • 2)Auctionand Tender Actno 2490 dated10 December1934 • 3) State Tender Lawno 2886 dated 08 September 1983 • 4)PublicProcurementLaw (PPL) no4734 dated 04 January 2002
Turkish Public Procurement System (TPPS) PublicProcurementLaw no. 4734 • Currently, Public procurement is regulated by Public Procurement Law No. 4734 which entered into force on January 1, 2003. • One of the objectives of preparing a new law on public procurement was adaptation to international instruments on public procurement (EU Procurement Directives, UNCITRAL Model Law on Procurement, World Bank Procurement Guidelines, etc.).
Turkish Public Procurement System (TPPS) Transparency Reliability FullfillmentofNeeds EfficientUse of Resources Competititon Confidentiality EqualTraetment PublicSupervision Taxpayers’ Expectations Main Principles of PPL are;
Public Procurement Authority (PPA) Regulation DisputeResolution Training E-Procurement Gathering Information andStatististics International Relations Public Procurement Authority which is administratively and financially autonomous was established in 2002. The main duties of the PPA are;
EffectiveProcurementSystem Sustainability Therefore, E-Procurement has a crucial role in procurement system E-Procurement
E-Procurement in Turkey:Electronic Public Procurement Platform (EPPP) • Electronic PublicProcurement Platform (EPPP) becameoperational on 1 September 2010. • Operations that can be performed in EPPP, includepublication of contractnotices, preparation of contractdocumentbythecontractingauthorities, downloading of the contract document by economicoperators, verification of tax liability, balance sheet and income statement information, socialsecuritypremiumdebtinformation of theeconomicoperators. EPPP which is one of the most important e-government applications with over 30.000 registered economic operators, 25.000 registered contracting authorities and 400.000 registered users is being continuously improved.
Electronic Public Procurement Platform Legal and Administrative Background
e-Procurement in 7 Steps 6 4 2 1 5 7 3 e-Signature / Encryption / Digitalization
Procurement Procedures on the EPPP Preparation of tender documents: Contracting authorities that are registered on the system started to prepare the tender documents (pre-qualification documents, administrative and technical specifications, the draft contract, framework agreement, individual contract, standard forms) through EPPP. Errors are reduced to a minimum level in the tender documents through automatic checks by EPPP for compliance with legislation.
Procurement Procedures on the EPPP Preparation of contract notices: Contract notices began to be created automatically by the system when the tender documents are prepared by the contracting authorities. Economic operators have access to contract notice and documentation in electronic environment.
Procurement Procedures on the EPPP Downloading of of tender documentsusing e-signatures/m-signatures: The tender document can be downloaded free of charge via EPPP by using e-signatures or m-signatures, which eliminates the need for economic operators to go to the contracting authorities to purchase the tender document.
Procurement Procedures on the EPPP Tender Search Mechanisms: Real and legal persons who wish to participate in tenders may search for tender notices by setting certain criteria (sector, province, remaining period of tender date and tender type). Also they can be notified instantly via e-mail, about tender opportunities they may be interested in. Citizens can also search for tenders by three different ways according to their needs: Fast Search, Detailed Search and Sectoral Search. They can see tender notices and contract award information of the tender.
Procurement Procedures on the EPPP Tender At a Single Glance: Every detail of all public tenders carried out within the scope of Public Procurement Law, such as contract notice, contract document, information about the contracting authority, contract award notice, complaints by dissatisfied tenderers, black list confirmation, contract price and contract lots, can be seen in “Tender at a Single Glance” webpage within the EPPP. Thanks to this, public supervision is ensured in the public procurement system.
Procurement Procedures on the EPPP Tender Evaluation Records: Tender evaluation records are prepared by the contracting authorities by using EPPP.
Procurement Procedures on the EPPP Electronic submission of tenders in the pilot sector: For “Procurement of medical devices”, which has been identified as a pilot sector, all procurement procedures including the electronic submission and electronic evaluation stages, can be done in paperless electronic environment.
Procurement Procedures on the EPPP Inquiries from related systems: Contracting authorities can query tax liability, balance sheet and income statement information of economic operators over the Revenue Administration’s system and social security premium debt information over Social Security Institution’s system.
Electronic Public Procurement Platform Integration of EPPP with Other Institutions:
Procurement Procedures on the EPPP Blacklist Confirmation and PPA Decisions: Contracting Authorities and citizens Canaccess to the black list of economic operators and decisions taken by the Public Procurement Board upon complaint applications.
Procurement Procedures on the EPPP Submission of contract award information: Contract award notices are prepared, published and can be viewed by using EPPP. All notifications can be sent to economic operators through EPPP.
Procurement Procedures on the EPPP Contract Management Applications in EPPP were put into use regarding contract management issues, such as additional works or services, price adjustment (escalation), termination of contract, issuing certificates of satisfactory performance of the contract in order to collect data on signed public contracts, to do analysis on a sound basis and to digitize contract management process.
Business Intelligence Business intelligence within the EPPP was put into use in 2013 and instantaneous access to a huge amount of data was achieved. Objectives of the business intelligence are as follows: To gather statistical data about public procurements for the analysis of business processes, To standardize analysis of public procurement data and development of public procurement reports, To retrieve statistical data faster, instantly and up-to-date, To provide procurement data to the other units of PPA in a more efficient way, To provide statistical information within the scope of «The Right to Information Law No. 4982» to the applicants, To provide information about procurements to contracting entities, economic operators and public in a visually rich and dynamic way, To improve public procurement processes by employing data mining,
Future Developments E-Procurement in goods and call-off stages of framework agreements E-catalogs and digitalization of procurement items E-Contract Management E-Auctions
Future Developments • Certification/Registration Systems • Secondary Legislation • Certification Units • Audit Mechanisms • Other Integrations (such as judicial records) • Business Continuity Center/Disaster Recovery Center
Integrated Appeal, Review and Board Project Appeals will be submitted over EPPP with the e-signatures of the related party. All necessary information related with a complaint will be retrieved electronically where possible, other documents will be scanned. The result of review by public procurement experts will be digitally signed by e-signatures and presented to the Board. Board Agenda will be prepared electronically. Board Members will be able to access to the documents electronically. Board Members will sign the decisions by their e-signatures. The notification of the decision of the Board will be sent automatically and electronically.