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http://www.mesltd.ca - E-Forms in Ontario are more than electronic versions of paper forms. They’re a /nsophisticated software application used for capturing, verifying, approving and integrating crucial data a government /nagency needs to conduct business and serve citizens. Take a look at this presentation by Kevin D'Arcy, VP of Sales /nand Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management /nsupplier.

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e forms in ontario
E-Forms in Ontario

Providing Major Advantages for Government Agencies

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E-Forms in Ontario
  • Using E-Forms in Ontario helps optimize business processes and can have a dramatic effect on efficiency. Basically, an E-Form application is an electronic version of a paper form. It improves operations in four steps.
  • First, E-Forms in Ontario capture data from users within the company. Next, the application validates the data to make sure it’s complete and accurate. Third, E-Forms routes the data after it’s verified to appropriate users for approvals. Electronic signatures are used to confirm approval.
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E-Forms in Ontario
  • The last step in the process involves transferring the data to the company’s business systems. These systems could be the organization’s accounting, human resources, sales, customer service, or any other system in which the data would be useful for running the business.
  • E-Forms in Ontario are best suited to companies completing numerous transactions, needing to streamline operations and requiring access to data for better decision-making. Healthcare organizations, educational institutions, manufacturers, service firms and government agencies are examples of perfect matches for E-Form applications.
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E-Forms in Ontario

Going Paperless at Government Agencies

  • Whether at the federal, state or local level, government agencies are prime candidates for using E-Forms in Ontario. This technology can help improve service to constituents, streamline processes, create greater transparency and cut operating costs. The big move to reduce paper is at the heart of using E-Form applications.
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E-Forms in Ontario

Some paperless initiatives have even been mandated by law. Examples include HIPAA, USA Patriot Act, SEC, Basel II, Gramm-Leach-Bliley Act, Sarbanes-Oxley, e-Recovery, e-Reporting, e-Permitting, GPEA and others. In every case, these regulatory mandates require government agencies use a solution that facilitates, monitors and enforces compliance. Any non-conformance to these regulations can be costly in a number of ways.

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E-Forms in Ontario

The costs involved in managing paper can be substantial. Government agencies owe it to their citizens to work efficiently and cut costs wherever possible. With E-Forms in Ontario, an agency can eliminate the high costs of printing forms, then re-entering the data into a database application. Costs increase when the inevitable data entry errors occur or data is missing.

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E-Forms in Ontario

These costs can be slashed by as much as 90 percent when an E-Forms in Ontario solution is deployed. When you think about the government processes affected by digital processing, you can easily see how the savings are real.

For example, E-Forms in Ontario help process government funded programs such as grants, healthcare, unemployment and more. The application can be used for enrolling in various services. It can also help with regulatory compliance and reporting. Court E-filing systems, law enforcement reporting, permitting and licensing are other functions in which E-Forms would be of great benefit.

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E-Forms in Ontario

A Host of Benefits for Government Agencies

In addition to reducing a wide variety of costs associated with paper-based processes, E-Forms can improve the quality of data entered into systems. The technology ensures completeness and accuracy of information from users through a validation function.

Another major benefit is convenience. E-Forms in Ontario are available whenever and wherever users need it. And, when government operations are streamlined, service to the public is likely to improve. Citizens can be more satisfied with better access to quality services.

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E-Forms in Ontario

E-Forms in Ontario are more than electronic versions of paper forms. They’re a sophisticated software application used for capturing, verifying, approving and integrating crucial data a government agency needs to conduct business and serve citizens. By reducing manual functions, agencies can lower costs, improve productivity and provide better constituent services.

about the author
About the Author
  • Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about E-Forms in Ontario, visit our website.
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