1 / 23

Enrollment Reporting

Enrollment Reporting. Dale Sando Assistant Audit Manager State Auditor’s Office School Programs Team (360) 725-5607 sandod@sao.wa.gov. Auditor’s Office. 14 Local Audit Teams Accountability Federal/Single Audit Financial School Programs Team Apportionment Program Audits

merton
Download Presentation

Enrollment Reporting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Enrollment Reporting Dale Sando Assistant Audit Manager State Auditor’s Office School Programs Team (360) 725-5607 sandod@sao.wa.gov

  2. Auditor’s Office 14 Local Audit Teams • Accountability • Federal/Single Audit • Financial School Programs Team • Apportionment • Program Audits Performance Audit Team Local IS • EDP Audits

  3. Accountability Audit Cycles • >8,000 students Annual • >1,000 and <8,000 Every 2 years • > 100 and <1,000 Every 3 years • <100 or No High School Annual Survey Audits are always at least one year behind

  4. In General • Retention period is 3 years or until audited • Roster of all students counted • Headcount or FTE Attendance Records

  5. Basic Enrollment WAC 392-121 • Count Dates • September does count • FTE is critical – drives number of funded staff • List of students counted

  6. Enrollment – General (cont.) • Enrollment and Withdrawal records • Student Schedules – to identify periods (must print before file is over written) • Any records related to specific programs

  7. Enrollment – In General (cont.) • Any Excel or handwritten reconciliations (How did you get from Point A to Point B) • Don’t be afraid to write notes on reports – will help you remember what happened 1-4 years later • Reports do not have to be printed monthly but must be easily retrievable • Not sure about WSIPC ability to generate reports after the fact. Some Districts could some could not

  8. Alternative Learning Experience WAC 392-121-182 • Experience is the key word • List of students counted and their FTE • Written plan required for each student –must identify planned hours per week • Monthly documented progress evaluation Satisfactory or Unsatisfactory progress • No evaluation = no funding following month • Must have had contact with student within 20 school days • Do NOT count out of district students until you obtain written release from resident district

  9. Running Start WAC 392-169 • Name & FTE claimed for each student P223RS • FTE based on credits not hours of seat time • Do NOT include college FTE as both running start FTE and high school FTE • Can count 1.0 FTE Running Start and 1.0 FTE high school

  10. Special Education WAC 392-172 • List of students counted • Must have current Individualized Education Plan (IEP) within 1 yr of date counted • Must have current Evaluation within 3 yrs date counted • List of students NOT counted but provided services

  11. Vocational Education WAC 392-121-138 • List of students by class by period • May include work based learning WAC 392-121-124 WAC 180-50-315 • Course must be approved as Vocational • Instructor must have endorsement in course taught

  12. Bilingual Enrollment WAC 392-160 • List of students counted • Preliminary eligibility test • Annual test results

  13. Skills Center Students • Old rule – Maximum 1.0 FTE statewide Required splitting 0.4 Resident District 0.6 Skills Center 1.0 Maximum • New Rule – Maximum 0.6 Skills Center + 1.0 Resident 1.6 Maximum

  14. Summer School WAC 392-121-123 • List of students counted • Must have evidence of FTE already counted in school year statewide (other districts, private school, home schooled) • Summer hours are limited to remaining allowable hours (basically 900 annual hours – 100 hours per month attended) • Based on Attendance • Read and follow P223-S Form very carefully!

  15. Contracted Enrollment WAC 392-121-188 • Any purchased enrollment claimed by your district • District is responsible for contractor compliance • List of students and FTE counted • District should audit contractor to contract terms (Be sure they are reporting correctly to you!) • OSPI plans to amend WAC to allow dropout prevention programs to report based on enrolled credits (15 = 1 FTE) rather than hours (25 = 1 FTE)

  16. FTE Calculations WAC 392-121-122 • High School < 25hrs per week is part time • Must use published bell schedule • Class time + Pass time • All periods are NOT 5 hours per week • State Board of Education hours per credit waiver does not waive hours per FTE requirement

  17. Bell Schedule

  18. FTE/Hours per Period Calculation

  19. Attendance • Must document first 4 days of September by student WAC 392-121-106(4) You may need to use a manual system for September • Must have count date reports (look back 20 school days) WAC 392-121-108 • Must monitor teacher attendance activity

  20. Change in WAC Interpretation? • What to do with Silent Sustained Reading (SSR) and other “non-instructional” time • Letter from OSPI says they will change interpretation but we have not been told how it will be changed. • Until we receive written instructions of what the change is and mechanics of calculation we will use old method

  21. Reporting Levels • Verbal Exit Item • Written Exit Item • Management Letter • Finding

  22. At Conclusion of Audit • Identified errors will be brought to your attention • Please review errors and provide any additional information • The sooner we can resolve differences the better

  23. What Happens after the Audit? • Audit Memorandum to OSPI • Identifies specific detailed errors • Allows calculation of dollar impact • District may • Concur with audit results • Provide additional supporting documents • Appeal to Administrative Judge

More Related