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Officer Training. Spring 2012. Overview. Fall 2011 Highlights Welcome Back Bash Parking Updated Policies/Reminders Due Dates Marketing Forms Razorback Scoreboard Club Budgets. Fall 2011 Highlights. Club Shirt Sales Sold over $5,200 of merchandise Club of the Month
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Officer Training Spring 2012
Overview • Fall 2011 Highlights • Welcome Back Bash • Parking • Updated Policies/Reminders • Due Dates • Marketing • Forms • Razorback Scoreboard • Club Budgets
Fall 2011 Highlights • Club Shirt Sales • Sold over $5,200 of merchandise • Club of the Month • September: Cricket • October: Women’s Lacrosse • November: Cycling • Officer of the Month • October: Tom Potts, Fencing • November: Ryan Boggs, Men’s Rugby & Luke Osborn, Cycling • Club Accomplishments • Women’s Lacrosse Regional Championships • Men’s Rugby 7s Nationals • Men’s Ultimate finished 1st in Harvest Moon • Added two clubs: triathlon and swimming • Community Service • Food Drive: 1,171 lbs (Men’s Rugby-390 lbs) • Clothing Drive: 661 lbs (Fencing-109 lbs)
Updated Policies/Reminders • Inclement weather • If temperature drops below freezing, outside practices canceled • Websites • Reddot • Facebook/Twitter • Alex Rich • Recreation Programmer • Blood Drive • Club Sports Reception
Spring 2012 Important Dates • Refer to hand out • Driver Training
Marketing • Services: • Pictures • Brochures/Flyers • Media/Press Release • Design elements
Forms • Monthly Activity Reports • Numbers equate to practice/competition • (I.e., 1 = first practice • Shows current members and when dues were paid and amount paid • Travel Request • Schedule post-travel meeting prior to travel • Travel book • Equipment Reservation • 24-hour notice • Yellow form for Club Sports • Facility Reservation
Razorback Scoreboard • Allocations • Current dollar amount • Most commonly missed points: • Monthly Activity Reports • Travel • Club meetings • One-on-One meetings • First Aid/CPR
Club Budget Overview • Budget designed to help determine club costs • Allocation Fund • Anticipated $22,000 to allocate for budget process • Due February 24th • If not submitted by deadline, club will be ineligible to receive funds from budget process • Budget is broken down by different income and expense reports • Excel: cells have pre-written formulas • Adapt tables to fit club’s needs
Club Budget Process • Club one-on-ones: February 1-10 • Discuss any questions regarding club budget • Budgets DUE February 24th* • Club one-on-ones: March 12-16* • Sign up by March 9 • Discuss club budget • Final budgets DUE April 1st* • Budget hearings: April* • 15 minute presentations • Final Allocations: August 2012 Clubs who do not meet these (*) deadlines will be ineligible to receive funding from the budget process
Club Budget Presentations • Club Sports Advisory Council • 15 minutes total • 10 minutes presentation on budget • Must have visual aid (PowerPoint, poster board, etc.) • 5 minutes for questions by Council • Presentations critiqued • Does NOT affect allocated funds • Arrive at least 5 minutes before scheduled presentation • Dress what you determine to be appropriate for this presentation
Accounts • 1102 • Dues and Revenue Income Events • Deposited at UREC front desk • Carries over year to year • 0112 • Allocated fund from UREC • Expires each year (April 15) • Restricted purchases (items kept by team/university) • 0392 • Foundation account • Eligible for tax benefits
Club Budget • Example club: Dodgeball
Wrap-up • Budget available online • BSN • Questions?