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The Art of Delegation

del-e-gate : “To entrust to another. To empower another person to act.” Delegation is the act of empowering others to accomplish a task. Although it seems like one of the simplest things in the world to do it is one of the hardest to accomplish. The job of a leader is to see that all the work gets done--not to do it all themself.

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The Art of Delegation

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  1. Click to edit Master text styles The Art of Delegation The Art of Delegation for Effective Management

  2. What is delegation? Click to edit Master text styles Assigning a task or part of a task to someone else who has the time and expertise to take care of the same Sharing part of your responsibility with another person, but still be accountable for the results Gaining time and energy to concentrate on more important tasks

  3. Why to delegate? Click to edit Master text styles • Avoid stress – Lesser the workload in a given time lesser the stress, enhancing work life balance • Help people grow – Encourages employees as they are trusted with the responsibility of important tasks • Effective management – Delegate ensuring comprehension of instructions, provide feedback and follow up on deadlines • Leverage your potentials– Make time to increase focus on areas that require your attention and skillset

  4. How to delegate effectively? Click to edit Master text styles Choose the tasks to delegate – Prioritize your task list and delegate the tasks that don’t require your expertise or complete involvement • Pass down these tasks - Hire resources to do it for you. Alternately, an economical option would be to hire a virtual assistant • Ensure the person has the expertise: It is important that the resource / assistant you are delegating the task to, has experience in doing similar tasks •

  5. Define the process Click to edit Master text styles Provide the person working on the task with clear instructions on what is expected • The brief should specify why the task is important, how it should be done and the deadline, if any • Take an extra step and explain how this fits into the larger picture, setting the context will help in the long run •

  6. Do not be tempted to micro- manage Click to edit Master text styles Once the task has been defined thoroughly, don’t hand hold your assistant • Give them enough leeway to showcase what they are capable of, after the initial learning phase • Of course, an experienced virtual assistant will fit in faster, making life easier for both of you •

  7. Evaluate for Progress Click to edit Master text styles Monitoring and evaluation does help during the learning curve • Feedbacks and healthy discussions pave way for the growth of both the company and the employee • In case of a virtual assistant, ensure you provide timely feedback and build a good rapport with him/her that will help with future projects too •

  8. Delegate like a Pro Click to edit Master text styles Always remember to delegate without apprehensions once you have selected the right assistant • Learn to let go of the task from your head until it is time of review • Keep your assistant motivated by letting them take ownership of the task •

  9. Thank you Thank you Habiliss Virtual Assistants. Habiliss Virtual Assistants.

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