E-posti haldamise võimalused Exchange Server 2010-ga

1. E-posti haldamise võimalused Exchange Server 2010-ga Toomas Ruus http://blogs.technet.com/toomasr

2. Millest tuleb juttu? • Personaalsed arhiivid • Säilitamispoliitikad • Kustutatud kirjade taastamisest • Jälgimine ja otsimine

3. Exchange 2010: E-mail in Exchange Integrated e-mail archiving capabilities offer tools to preserve and discover e-mail data, without changing the user or IT professional experience Preserve Discover Personal Archive Move and Delete Policies Hold Policy Multi-Mailbox Search • Secondary mailbox with separate quota • Appears in Outlook and OWA • Managed through EMC or PowerShell • Automated and time-based criteria • Set policies at item or folder level • Expiry date shown in e-mail message • Capture deleted and edited e-mail messages • Offers single item restore • Notify user on hold • Web-based UI • Search primary, archive, and recoverable items • Delegate through roles-based admin

4. Exchange 2010 SP1 Integrated e-mail archiving capabilities offer tools to preserve and discover e-mail data, without changing the user or IT professional experience Preserve Discover Personal Archive Move and Delete Policies Hold Policy Multi-Mailbox Search • Archive on a separate database or the cloud • Import of PSTs into the Archive • Admin Delegation • Managed through EMC • EWS Support for Archive • Automatically move content from the Primary to Archive dumpster • Managed through ECP • Search Preview • De-duplication after Discovery • Search and Destroy • Annotations

5. Personal Archive Use existing Exchange admin skills and tools to manage and deploy the personal archive Set separate quota for archive mailbox Enable the archive on an existing mailbox Add an archive when creating a new mailbox

6. Support for Tiered Storage in SP1 • Users primary and archive mailboxes can be located on the same or separate databases • Mailboxes can be moved together or separately • Allows for different storage hardware, DAGs, etc. • Exchange 2010 SP1 supports: • Primary and Archive On-Premises (Same DB) • Primary and Archive On-Premises (Different DBs) • Primary and Archive in the Cloud • Primary On-Premises and Archive in the Cloud

7. A Familiar Personal Archive • A specialized Exchange mailbox configured and associated with the user’s primary mailbox • Delivers your users a familiar experience by seamlessly surfacing in both Outlook and Outlook Web App • Your users can use the same skills and methods they already use today to interact with archive e-mail: • “Drag and Drop” e-mail to folders • Create folders and categorize • Conduct searches and filter results • Reply to messages and set flags • Separate quotas may be set for archive and primary mailboxes Primary Mailbox Archive

8. A Seamless User Experience Read, reply, and navigate archived e-mail same as live e-mail Conversation view scoped to archived e-mail Primary mailbox folder hierarchy maintained

9. Demo 1 Personaalsed arhiivid

10. RetentionManagement Retentiontags Retentionpolicies Link • Defaul Policy Tag – applies to all items that do not have a retention tag applied, either inherited or explicit. • RetentionPolicyTags – createdfordefaultfolderssuchas Inbox, DeletedItems, etc. • Personal Tags – usedby Outlook or OWA userstoapplyretentionsettingstocustomfoldersorindividualitems. Apply Mailboxusers

11. Retention Management Set policies that allow you to define, deploy, and automate the expiry and archiving of e-mail data Archive Policy • Automatically move content to personal archive • Time-based criteria (such as e-mail older than 2 years) • Preserves primary mailbox folder hierarchy Retention Policy • Automatically delete content • Time-based criteria (such as e-mail older than 2 years) • Retention policies travel with archived messages Combined Policies • Automatically move message to archive after ‘x’ months, then delete from archive after ‘y’ months • More specific policies override generic defaults

12. Granular Yet Flexible Policies Allow users to select policies for items or folders in Outlook 2010 and Outlook Web App Apply Retention and Archive policies to individual messages Policies assigned to all e-mail within a folder Retention policy and expiry details

13. Simplified Configuration in SP1

14. Preserve: Archive and the User • Preserve or improve PST experience for the user • Preserve or improve workflow for the user irrespective of regulatory or storage constraints • Users will only have one Archive in E2010 • Archive is online only • Mail folders automatically moved to archive by default • Delete policies are global (they travel with messages as they move to Archive) • Explicitly-set policies evaluated on most-specific wins basis

15. Preserve: Move Policy Admin Move Policies Only • Admin Created • Default Move Policy of 2 years

16. Preserve: Move Policy Admin + User Move Policies • Admin created • Default Move Policy of 2 years • Optional Move Policy of 5 years • User applied • User Policy of 5 years applied to Project X folder (can also be applied to item only)

17. Preserve: Delete Policy Admin Move and Delete Policies Only • Admin Created • Default Move Policy of 2 years, Delete Policy of 10 years

18. Preserve: Move and Delete Admin + User Move and Delete Policies • Admin created • Default Move Policy of 2 years, Delete Policy of 10 years • Optional Move Policy of 5 years, Delete Policy of Never • User applied • Optional Policy of 5 years applied to Project X folder • Optional Policy of Never applied to Item Contract

19. Demo 2 Säilitamispoliitikad

20. Single Item Recovery Technology Exchange 2003/2007 Exchange 2010 (1) Message delivered Message delivered Mailbox Mailbox Inbox Inbox … … (2) Message deleted by User (2) Message deleted by User Deleted Items Deleted Items (3) Message eliminated by User (3) Message eliminated by User Dumpster 2.0 Dumpster 1.0 Hold = 14 days Recoverable Items Deletions (4) Message purged by user (4) Message purged by user Versions Purges Gone forever (5) Message removed from system after 14 days

21. Single Item Recovery Goal • Retain all deleted and modified items for required duration Features • Can be enabled on a per-user basis • Set-Mailbox UserA –SingleItemRecoveryEnabled $true • Retention duration configured per user or per DB • Set-Mailbox UserA -RetainDeletedItemsFor 30 • Set-MailboxDatabase DB1 -DeletedItemRetention 30 • Recoverable items folder quota defaults • 20 GB Warning Quota – items begin to be deleted • 30 GB Quota – recoverable items folder full • Different methods to recoveritems

22. Demo 3 Üksiku kirja taastamine

23. Preserve: Legal Hold Preserve items for recovery and discovery for an finite or indefinite period of time without impacting end user experience Captures edits/deletes on a mailbox (user/admin access.) User workflow is unchanged, items captured in hidden folders in Dumpster 2.0. Multi-mailbox search can retrieve items indexed in Dumpster 2.0. Users can receive notification they are on hold; eliminates manual process.

24. Web-Based Multi-Mailbox Search Empower compliance officers to conduct multi-mailbox searches with ease Delegate capability to specialist users Rich search criteria and targeting options Results stored in specialized discovery mailbox

25. Improved Workflow in SP1 • Search preview provides info on estimated number of results with keyword statistics before copying result set to designed discovery mailbox • De-duplication of search results copies only one instance of a message • Searchable annotation offers tagging of reviewed items

26. Demo 4 Õiguslik uurimine ja üle mitme postkasti otsing

27. Kasulikud viited • Understanding Personal Archives - technet.microsoft.com/en-us/library/dd979795.aspx • Understanding Retention Tags and Retention Policies - technet.microsoft.com/en-us/library/dd297955.aspx • UnderstandingRecoverableItems - technet.microsoft.com/en-us/library/ee364755.aspx • UnderstandingMulti-Mailbox Search - technet.microsoft.com/en-us/library/dd335072.aspx • JuuSii (UC) blogi – blogs.technet.com/toomasr

28. www.eneta.ee/foorum