Value of Relationships

1. Value of Relationships Florida’s Partnerships with FDOT and FICE

2. Presentation Overview History of FICE Development of relationships Committees with FDOT Operating Margins Value of FICE & FDOT Relationships Future impact of these relationships

3. In the Beginning… History of FICE

4. Connecting the Partnerships

5. FICE Transportation Committee Committee started with concerns consultant community had with the Operating Margin the FDOT allowing at the time. FICE went to the FDOT Secretary with concerns. FDOT suggested formation of the FICE/FDOT Liaison Committee.

6. FICE Transportation Committee Quarterly meetings in each district. Small group meets with individual sub-committees, then reports back to larger membership committee. Committee meetings are ONLY available to members. Provides members with advanced information about projects and issues.

7. Keys to success Idea came from FDOT. Benefits both FDOT and Consultants. FICE is a resource to help solve problems and enhance relationship between FDOT and private sector. Bottom line figures and finances are off limits in discussion.

8. FDOT & Private Consultants Partnerships Awards and Awards Programs • FICE Ben Watts Partnership Award • Established in 2001. • Honors the individual who made an extraordinary contribution to the development of the effective partnership between FDOT and the consultant community. • In alternate years the recipient is selected from the staff of FDOT by consultants and vice versa.

9. FDOT & Private Consultants Partnerships Awards and Awards Programs • FICE MBE/DBE Utilization Award • Established in 2004. • Presented annually to a non-DBE/MBE prime consulting firm that has made the most significant use of DBE/MBE sub-consulting firms. • Award Criterion • Must be a FICE member firm. • Have at least 3 contract awards during previous year. • Have at least $1 million in prime fees during previous year. • Have a grade ‘B’ or higher the previous year. • Have the highest DBE utilization of firms that meet the above noted qualifications.

10. FDOT & Private Consultants Partnerships Goal of Joint Committees: Provides consulting engineering industry an opportunity to review and provide input on department specifications before they are finalized. Communications is key. All parties bring forward issues that stand in the way of optimizing the transportation system. Problems are identified and work begins on a successful resolution Relationship with all the industry groups and independent contractors, as well as FICE, are vital to achieving the Department’s goals. 

11. FDOT & Private Consultants Partnerships Joint Committees: FTBA/FDOT Specifications Subcommittee Structures FTBA/FDOT Specifications Subcommittee LESS FTBA/FDOT Specifications Subcommittee MOT Henry Fuller Task Team (FTBA, FDOT, FICE) Florida Greenbook Committee (FDOT & Local Government Representatives) FICE/FDOT Transportation Committee

12. FDOT & Private Consultants Partnerships FICE/FDOT Transportation Sub- Committees Production Right of Way DBE/MBE Project Management Alternative Contracting CEI Specifications Review

13. FDOT & Private Consultants Partnerships Other Partnerships with FDOT FTBA – Project Awards (13 Categories) FTBA MBE/DBE Utilization Awards ACAF Paving Award Program (6 Categories) FDOT/ FPCA Liaison Committee Flexible Pavement Committee Asphalt Smoothness Committee ATSSA/FDOT Pavement Marketing Committee

14. Operating Margins Overview • Negotiated based on: • Complexity of the project • Degree of financial risk assumed by the Consultant • Project schedule • Consultant cost control. • The table summarizes how these factors should be weighted and considered in developing the cost control portion of the operating margin for each individual contract. For cost control efforts, a formula SHALL NOT be used to calculate the percentage to be applied.

15. Operating Margins Complexity of Project

16. Operating Margins Degree of Risk

17. Operating Margins Project Schedule

18. Operating Margins Cost Control Efforts

19. Consultant Value Provides open communication between consultant community and FDOT. Allows member firms to help make changes with FDOT in doing business with the consultants. Gives members direct access to FDOT.

20. FDOT Value FDOT relies on consultant engineers for 80% of their design and inspection work. Partnering with FICE can effectively help FDOT deliver the work program. With a work program that equals or exceeds 2.5 billion in lettings each year, regular discussions occur concerning consultant contract procurements, contract negotiations, operating margins, overhead, escalation, longlisting/shortlisting process, etc.

21. FDOT Value Frequent discussions on technical matters related to design, construction inspection, R/W acquisition, planning etc on lessons learned, improvement opportunities, etc. At the liaison meetings discussion is held on the upcoming work program, FDOT support needs, alternative contracting types, specifications, DBE program, policy and procedure proposed changes, etc. FDOT cannot deliver the work program without FICE.

22. Future Value.. . Provided open communications between FICE and FDOT. Support given to FICE programs and FDOT programs. FICE has built a reputation with FDOT as a reliable resource for the consulting engineer profession in FL.

23. Wrap up and Questions Questions? Comments? Thank you for attending. www.fleng.org