MMRI Safety Program

1. MMRI Safety Program MMRI Safety Contacts and Programs (handout: Contact List) Emergency Response & Evacuation • Earthquake, Fire (handout), Injury, Spills Laboratory & Chemical Procedures Radiation Program BioSafety Program • Biological Safety Cabinet Handout

2. MMRI Contacts Contact List is posted on bulletin boards located at: • Bldg 1: LUNCH ROOM HALLWAY • ANIMAL FACILITY • Bldg 2: MAIL ROOM • ANIMAL FACILITY • Emergency Response, General Rep: Marie • Lab Rep Bldg 1: Ajith • Lab Rep Bldg 2: Jan • Chemical Safety: Jan • Biohazards & Biosafety: Ajith • Radiation Safety: Jan/Ajith

3. MMRI Safety Programs OSHA compliant permits and written programs 1.Injury and Illness Prevention Program (IIPP) – Each Affiliate is responsible for generating and adhering to their own IIPP 2. Hazard Communication Program (HCP) – Each Affiliate is required to follow the MMRI HCP policies and procedures 3. Biosafety Exposure Control Programs – Any person who handles blood or tissue cell cultures 4. Radiation Program – Any person who is authorized to use have radioactive materials (training certification required). 5. Chemical Hygiene Plan (CHP) – Each Affiliate is required to follow the MMRI CHP policies and procedures

4. MMRI Safety Program • Employees and on-site organizations are encouraged to submit safety suggestions. • Anonymous complaints/suggestions can be submitted to Jan through interoffice mail. Any needed response will be posted on the bulletin board.

5. Evacuation Procedure • If fire alarm rings, evacuate immediately. • In an earthquake, take cover under a table and evacuate after shaking stops. • Go to assembly area and check in. • Wait for instructions. After Hours: Contact Jan or Marie See the posted Contact list.

6. 552 Del Rey Assembly Area Fire alarms/extinguishers Emergency showers

7. 525 Del Rey Assembly Area Fire alarms/extinguishers Emergency showers

8. Fire • Fire Pull Stations are located: Bldg 1: “Exit Only” door adjacent to Desmond’s office Bldg 2: Front lobby • Sound alarm, then contact an on-site MMRI representative who will call 9-1-1. • Know where nearest extinguisher is located. • Review Fire Extinguisher Brochure

9. Earthquakes Menlo Park USGS office after 7.1Loma Prieta earthquake Secure all bench top equipment. Lesson Learned: the time it takes to recover is more costly than the equipment itself.

10. Earthquakes Before the ground shakes • Keep walkways and exit corridors clear. • Store large heavy items below eye level. • Store liquid chemicals in secondary containment and/or in the chemical cabinet. Keep cabinet doors closed when not in use. • Store solids on shelves with a rim or door. • Keep gas cylinders secured. When the ground shakes • Know where you can seek shelter safely (desk or table) • Shelter, then evacuate.

11. Workplace Injuries/Illnesses • For life threatening emergencies, call 9-1-1. Go to nearest hospital. • For other work related incidents, go to an Approved Medical Provider. • Contact your Worker’s Compensation Insurance for a list of Approved Medical Providers. • First aid kits are located in: • Bldg 1 Hallway • Bldg 2 Chem lab

12. Workplace Injuries/Ilnesses • Report all injuries IMMEDIATELY: • to your supervisor; • to MMRI employee representative (Marie); and • to your Worker’s Compensation Insurance if the injury is more than a First Aid incident. • Investigate incident in writing and submit to MMRI representative. NOTE: It is the responsibility of individual affiliate organizations to administer and disseminate workers compensation insurance information and policies to their employees.

13. Lockout/tagout & Electrical Safety Awareness • Contact Jan or Marie if you need to de-energize equipment. • Unplugging equipment does not require notification. • Do not remove a lock or tag. Only the person that put the lock on can remove it.

14. CHEMICAL EXPOSURES If you or a co-worker experience adverse symptoms from a chemical exposure, do the following: • Remove employee from exposure. • Provide First Aid as needed. • Obtain medical help as needed. • Notify your supervisor and MMRI (Marie or Jan). • An evaluation and investigation of the incident and source of exposure may be warranted. NOTE: If you feel ill from a chemical exposure, you are most likely over exposed. Do not ignore symptoms.

15. FIRST AID • Eye Contact: Flush with large amounts of water for at least 15 minutes. Lift both upper and lower eye lids occasionally. Obtain medical help if irritation persists. • Skin Contact: Thoroughly wash affected areas with water, remove contaminated clothing, and obtain medical help if irritation persists or large body areas are affected. • Inhalation: If overcome or affected by vapors, move to fresh air, provide oxygen if possible, and obtain medical help.

16. FIRST AID Eye Wash & Shower Stations For chemical exposure to eyes, skin or clothing, use the eyewash station or shower. LOCATIONS: Bldg 1 Rm106 & outside of Rm123 Bldg 2 Chem Lab & Rm 110 in AF Be familiar with the operation of the eyewash station beforean incident occurs.

17. Hazardous Chemicals • Ingestion, inhalation, skin or eye contact can have local or systemic effect • Protect yourself by knowing what the chemical can do and how to prevent exposure before beginning work. REVIEW YOUR ORGANIZATION’S CHEMICAL HYGIENE PLAN. • Use the MSDS to get the safety data that you need to assess the risk. MSDS Binder is located in: Bldg 1: Main Lab Bldg 2: Main Chem Lab

18. MSDS and Chemical Inventory Each Organization is responsible for: • Annual Chemical Inventory • Format is provided by MMRI. • Provides information for the HazMat Permit • Provide MMRI copies of MSDS’s of your chemicals with each new purchase.

19. Lab Minimum Entry Requirements For Entry Into the Lab: • Safety Glasses • Lab Coats • Close-toed shoes - NO OPEN-TOED, i.e. flip-flops/sandals Each organization is responsible for purchase of protective equipment and laundering of lab coats

20. Laboratory Safety No lab coats outside of the lab. No eating, drinking, gum chewing in lab. No storage of food in labs Keep your work area clean. Respirators are prohibited. Contact Jan if you suspect a respirator is necessary. All hazardous (and smelly) chemicals are used in chemical fume hood

21. Laboratory Safety Oral pipetting of any substance is prohibited in any laboratory. Long hair must be tied back or restrained. Hands must be washed after gloves are removed, before leaving the laboratory, and at any time after handling materials known or suspected to be contaminated.

22. Container Labeling Minimum Labeling Requirement: Common Chemical name Hazard Associated with the Chemical Date Chemicals upon receipt and when opened.

23. Chemical Storage Physically separate incompatible materials. Store flammables in: flammables storage cabinet. secondary containers when on the bench. Acids and bases are stored separately on low shelves and in plastic trays Return all chemicals to designated storage area when done. Review Chemical Segregation Handout

24. Chemical Spills Be familiar with available spill kits and their limitations. Design experiments to include a spill clean-up plan, including appropriate gloves and face protection. • Use appropriate spill absorbent and contact Jan for hazardous waste disposal arrangements. • Notify Jan of any spills. For spills down a drain, notify Jan immediately. • Know when to call for help, e.g., extremely toxic material, >1L flammable liquid

25. MMRI Chemical Waste Streams • Dry Lab Waste • Organic Solvents • HPLC Waste • Corrosive Waste • Formaldehyde Waste • New waste streams: Notify Jan Note: Radioactive and Biohazard Waste are handled separately.

26. Chemical Waste Labeling • CA Compliant Labels Only! • Site Specific – not transferable! MMRI Label Locations 1. Laboratory 2. Mail Room Complete the label with: 3. Name of Chemical 2. Amount and Concentration. 3. Percent of each component.

27. Chemical Waste Management NO CHEMICALS DOWN THE SINK Storage of Waste Keep incompatible chemicals separate and in a chemically compatible container. Combine only miscible solutions. Organic Solvents: bottles in solvent cabinet. Waste pump oil: leak proof container. Contact Person: Jan

28. Radiation Program Safety Committee Jan Rydzewski, RSO Ajith Welihinda, Alternate RSO Ken Smith, Consultant

29. Radiation Program • Jan, RSO is responsible for all aspects of radioactive materials at MMRI • Only Authorized and qualified PI’s can purchase and use radioisotopes (RUA). • The RSO will approve purchase requests. • Radioactive materials are tracked from purchase to disposal as specified in the license.

30. Radiation Program Entry to Radiation Rm 121 is PROHIBITED unless: • You are authorized by MMRI in writing. • Trained Annually by MMRI • Familiar with the MMRI License parameters. • Radioactive materials are highly regulated. • Contact RSO for Emergencies or questions. • Disciplinary Action may occur for Unauthorized Entry.

31. BioSafety Program MMRI Institutional Biosafety Committee Ajith Welihinda, BSO Jan Rydzewski, Alternate BSO

32. BioSafety Program MMRI has Standard Operating Procedures (SOP) to be followed. SOPs can be found on the MMRI intranet (http://intranet.mmrx.org/) Annual Training is Required: MMRI provides Biosafety training once a year. MMRI hosts Bloodborne Pathogens/OSHA compliance training for those working with blood or tissue.

33. BioSafety Program Refrigerators and Freezers • Label all containers with: • Date • Your and company name • Contents • Biohazard label • Assigned areas change! Be sure to label everything.

34. BioSafety Program • Clean Up Spills in Refrigerator or freezers immediately. • All containers must have a tight fitting lid. • Freeze waste that can potentially smell. Notify Jan for waste pick-up. • Follow SOP for all decontamination procedures.

35. BioSafety Program Laboratory Director/PI Responsibilities: Ensure SOP is followed and containment facilities are adequate Ensure that labeling, storing, and using biohazardous agents are in compliance Ensure that an up-to-date inventory of biohazardous agents in the lab is maintained

36. Sharps Containers Red Container is for blood/tissue exposed sharps only. Close and place in biohazard waste bin when ¾ full. Yellow container for other sharps. Keep sharps containers readily available. Do not leave sharps unattended.

37. Mammalian Cell/Tissue Culture No cell line is guaranteed to be non-hazardous. When handling mammalian blood or tissue, assume that infectious agents are present. Report any accidental exposures (fluid to fluid contact) or needle stick type injuries immediately to Jan and your employer.

38. Mammalian Cell/Tissue Culture Disposal of Tissue Culture Waste Liquid waste Aspirated media, cell suspensions, unused media containing serum and buffers must be treated with a final concentration of 10% bleach (minimum of 30 minutes). All liquid waste, once treated with 10% bleach may be discarded with running water down the sink. Bleach containing solutions being discarded down the sink CANNOT BE AT CONCENTRATIONS GREATER THAN 10%.

39. Mammalian Cell/Tissue Culture Disposal of Tissue Culture Solid Waste • Plastic Pipettes  white plastic box (red bag lined) • Plasticware (non sharps)  red bin (red bag lined) • Sharps (needles, glass pipettes)  large red sharps containers

40. Mammalian Cell/Tissue Culture Responsibilities: MMRI • Provides waste containers, bleach supplies, sterile water, CO2, and general equipment maintenance Affiliates • Change bleach in aspiration traps when required • Change bleach in plastic pipette discard containers • Transfer plastic pipettes to the red bag lined plastic box When glass pipettes are discarded, THE ENTIRE LENGTH OF THE PIPETTE MUST BE ENCLOSED BY THE APPROPRIATE WASTE CONTAINER.

41. Animal Tissue • ALL animal tissue and carcasses must be stored in DOUBLE biohazard bags, and frozen at -20oC within the confines of the animal facility. • All frozen tissue/carcasses are picked up by Stericycle within 30 days.

42. HOMEWORK! • Secure equipment and be prepared for an earthquake. • Know location of exits and fire extinguishers. • Be familiar with BioSafety SOPs and biological safety cabinet brochure. • Keep a current Chemical Inventory. • Know your approved medical providers. • Know chemical waste disposal procedure before generating the waste. • Reminder: Never enter radiation room without authorization.