Sustainability/Mission & Communication to Parishioners

1. Sustainability/Mission & Communication to Parishioners

2. Sustainability/Mission • To keep in existence; to grow • Maintain; to endure; to withstand • To provide with nourishment; encourage • To support the spirit, vitality or resolution • To corroborate; confirm • Firm foundation

3. How do we achieveSustainability • Have a vision of the future of the PCA • Teamwork; Communication • Hard work on all levels • Maintaining a positive attitude • Invest in what works; Stop funding what does not • Good planning • Excellent execution • Willingness to take risks

4. Parish Planning Process • Pastoral and Finance Committees of each parish develop a 5 year plan for the PCA • Hold Town Hall meetings with the community • Where can we be in 2022 • Start with the current situation • Reality of where the PCA is today • Address risks and opportunities • Needs to be specific and actionable • With time lines and deadlines • Good detailed budget as Year 1 of the plan

5. So how so we get there? • Rule 1 - Each Parish and PCA must be self funding • Every mission needs to achieve a positive margin • Invest : We are going to need to invest in programs • Raise Cash: to pay for investments Cash Flow is Key !

6. INVEST • Evangelization programs- Grow • Pastoral leadership planning & training • Youth and Young adult Programs • Catholic schools • Education of our youth is key to the future • Diocesan programs • Things we can not do ourselves and need support • Tasks that take the work load off pastors- i.e. Hospital ministry • Facility upgrades & maintenance • Support for Cemeteries • Lay pension Plan

7. Opportunities for Cash • Successful execution of the Strategic plan • Getting more people in the pews • Electronic Giving • Increased offering programs • Planned giving & bequests • Sale of excess real estate - BIG OPPORTUNITY • Expense saving opportunities • More volunteers More part-time employees/staff • Re-define positons/roles

8. Key questions to ask • If there are 1000 Catholics living in our PCA and 400 are active, how do we bring the 600 back to church • What does a welcoming parish/PCA look like • What staff, programs, services might be shared? • Develop finance and supervision plans • One central accounting office that charges back • Looking at reallocation of funds to support weaker entity • How do we develop a deeper level of inter-parochial participation?

9. What long range assumptions should we use? • Salary increases of 2%/ yr. • Heath Insurance increases of 5%/ yr. • Lay pension plan needs to be funded or paid down • 50-100% of all property sales into the Lay Plan • Hope Appeal continues in its current format • The Catholic School assessment will continue to decrease • 1-3% per year • High School reorganization - increased community and alumni support • Elementary schools supported within the PCA • Sharing and cooperation for education our youth

10. What long range assumptions should we use? • Insurance • No increase in Auto, G/L , workers comp or property insurance • except if values increase or property sold • Clerical assessment and admin assessment will continue • May change in 2022

11. What are the risks • Reduced parish income from Mass schedule changes • Risk to the parish • Redistribution of income within the PCA • Redistribution of Income outside the PCA • Risk to school within a PCA • Risk to pay expenses • Reduced Diocesan Income • Impact on Hope Appeal & Diocesan Services • Risk to school assessment

12. Other thoughts • Pay attention to impact of changes made • Mass schedule changed – what happen? • New program– how successful • This will take time – patience is a virtue • Goal - Greater availability of pastors time as spiritual leader • Goal - Increase efficiencies within the PCA • Economies of scale • An opportunity to try different models of “servant leadership team”

13. Walk through an example

14. Current situation In year 2000:In year 2015 8,058 – HS Faith Form 4,925 – HS Faith Form 33,291- Elem Ed 13,536 – Elem Ed 3,946 -Confirmed 2,647 – Confirmed 5,689 baptisms 2,612- baptisms 2,083 marriages 769 marriages 103,000 attend Mass weekly 75,000 attend Mass weekly 108 priests currently serve 127 parishes

15. Where is the PCA today? Todayin 5 years • Catholics in the PCA1,200 • Those attending Mass 700 • Number on weekend masses 12 • Number of Priests 4 • Number of Deacons 1 • Lay administrative support 10 • Number of sacraments given 71 • Number of funerals 26 • Operating profit ($60,000) • Investments /Cash in the bank $600,000 • Number of active programs 15 • Number of Buildings 8

16. Where can we be in 5 years Todayin 5 years • Catholics in the PCA 1,200 1,200 • Those attending mass 700 (60%) 900 (75%) • Number on weekend masses 12 5 • Number of Priests 4 1 • Number of Deacons 1 4 • Lay administration support 10 7 • Number of sacraments given 71 (10%) 90 (10%) • Number of deaths 26 35 • Operating profit ($60,000) $25,000 • Investments /Cash in the bank $600,000 $1,000,000 • Number of active programs 15 10 • Number of Buildings 8 4

17. What is the Diocese doing to help • Strategic Planning Committee made up of 8 pastors from across the Diocese that ensures Hope Appeal spending is supporting the needs of the parish and the community • Reducing the Catholic school assessment so each school is moving towards being self sufficient • Parishes with school need a more detailed plan • Programs to reduce the cost in the parishes • Centralization of payroll – 95% Completed • Diocesan health care cost increases significant below region

18. Life is about Choices • Make the hard decisions now and get ahead of the curve or wait until a negative happens and react • Be proactive vs reactive • It is always better to be ahead of the curve • “Just do it” • See the glass as half full or see it as half empty • Positive and optimistic with realism is critical • When you see a road block – resolve the issue • Do not let anything stop you from moving forward • No excuses

19. Sustainability/Mission • Focus on the Mission/Goal- Vision • Understand the current situation • Evaluate Risks & Opportunities • Develop a 5 year plan • Develop a detailed first year budget • Execute the plan; timeline and deadlines • Keep what works; toss out was does not

20. Goal Open and welcoming Faith community serving the needs of all in the PCA with a team of lay leaders Collaborating with and supporting priests and deacons in their pastoral ministry

21. Reality • Change is very difficult- especially when it includes you • But it is reality- and we must deal with it • Positive / can do attitude is critical • Team work and communication is key • Stop all rumors – they will kill you • Only start the rumors you want out there

22. Communication to Parish • Develop a concrete ways to communicate to the parish • Realities of the situation • Provide transparency to financial reports and make easy to understand • Explain the current situation on sacraments within the parish on an annual basis • Discuss social media and getting the young back to church • Share what is going on in the PCA process • Communications on web site and in the bulletin • Hold Town Hall meetings

23. Individual Commitment to a group effort – That is what makes a team work, a Company work, a Society work, a civilization work Vince Lombardi