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Streamlining Volunteer Management Database for Effective Nonprofit Operations

Discover how to integrate information, manage databases, and track volunteers efficiently for your nonprofit. Explore key features like membership, donations, events, and training to enhance your organization’s impact. Optimize recruitment, retention, and recognition strategies with the right tools. Apply best practices for tracking service hours, skills, and achievements. Stay organized with equipment inventory and event tracking. Enhance volunteer engagement with personalized recognition and structured training programs. Utilize useful links for additional resources. Elevate your nonprofit's efficiency and effectiveness with a well-managed volunteer database system.

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Streamlining Volunteer Management Database for Effective Nonprofit Operations

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  1. Volunteer Management Database May 7, 2009

  2. Step Back • Sharing information (integration) • Databases in general • Offline (eBase) • Online • SAAS – Software as a Service • Self managed

  3. Sharing Information (Integration) • Membership • Donations • Volunteers • Trails • Office • Web • Publications • Marketing, e.g. Tabling events • Other Committees

  4. Volunteer Database Needs • Recruiting • Retention • Recognition • Training • Tracking • Events • What else?

  5. Equipment • Tool inventory • Signout sheets • Repair records

  6. Background Checks • Youth permissions • Tracking background checks

  7. Tracking • Service hours by job and date • Skills by training • Potential advancement • Evaluation • Satisfaction • Interests • Awards/recognitions • Club complications

  8. Events • Attendance • Sales • Recruiting • Location • Types • Tabling • Workshops • Meetings

  9. Training • Types of training • Course offerings • Training required by position • Certificates required/recertification • Trainers

  10. Recognition • Awards tracking • Triggering thank yous • Business rules – requirements for awards, candidates

  11. Retention • Statistics • Length of service • Tenure by position • Tracking history of person from first contact

  12. Recruiting • Search for skills of existing people • Interests • Availability • Geography • Upward mobility • Sources of new volunteers • Referred by • Origin of interest

  13. Links • http://www.nynjtc.org/volunteer • http://civicrm.org/ • http://www.salesforce.com/foundation/http://sites.force.com/appexchange/apex/results?keywords=volunteer%20management • http://atc.civicore.comhttp://atcadmin.civicore.comhttp://www.atc-volunteer-training.org • http://potomacappalachian.org/index.php?option=com_content&task=blogcategory&id=200&Itemid=166 • http://www.idealist.orghttp://www.idealist.org/if/idealist/en/SiteIndex/AssetViewer/default?asset=Materials&asset-id=83494-233 • http://www.idealware.org • http://www.volunteermatch.org • http://www.volunteer2.com/ • A Consumers Guide to Low Cost Donor Management Systems

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