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Transforming Operations at Phoenix College with the New Student System

Discover the impact of the New Student System (NSS) on business practices at Phoenix College. Explore how NSS/SIS integration will streamline financials, scheduling, admissions, and more. Learn about the implications for MCCD and PC and the potential for rethinking skill sets and necessary positions. Delve into the centralization of functions and the role of MCCD ITS. Presented by Cheryl Axtell & Dr. Raul M. Sandoval of the College Implementation Team.

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Transforming Operations at Phoenix College with the New Student System

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  1. NEW STUDENT SYSTEM: What’s In Store for Phoenix College? Presented by Cheryl Axtell & Dr. Raul M. Sandoval Phoenix College, N.S.S. College Implementation Team

  2. NEW STUDENT SYSTEM: • What’s the impact NSS/SIS will have on business practices for MCCD? • What’s the impact NSS/SIS will have on business practices for PC? • What’s this wave cresting on the horizon?

  3. Rev. 1/23/04

  4. NEW STUDENT SYSTEM: • N.S.S./S.I.S. • Central • Database • Bio demo data

  5. NEW STUDENT SYSTEM: • Student Financials • Cashiering • Tuition Calculations • Payment Plans • 3rd Party Contracts • Collections • Self-Service N.S.S/S.I.S.

  6. NEW STUDENT SYSTEM: Student Financials • Financial Aid • Activate student’s • aid year • Create student’s • Financial Aid term • - moves student’s • A&R data to F.A. • module N.S.S/S.I.S.

  7. NEW STUDENT SYSTEM: Student Financials Financial Aid N.S.S/S.I.S. • Course • Catalog • Present day • course bank • Template for • class sched. • where data is • modifiable

  8. NEW STUDENT SYSTEM: Student Financials Financial Aid N.S.S/S.I.S. • Class • Schedule • Scheduling a • new class • Editing the class • schedule • Searching for • a facility Course Catalog

  9. NEW STUDENT SYSTEM: Student Financials • Admissions& • Records • All Admissions Functions • All Registration Functions • All Records Functions • Responsible for Veteran • Services, Athletes, • Graduation • SIS security • authorizations Financial Aid N.S.S/S.I.S. Class Schedule Course Catalog

  10. NEW STUDENT SYSTEM: • Recruitment • Initial contact • Tracking • enrollment • process • Tracking • recruiter • activity Student Financials Financial Aid N.S.S/S.I.S. Admissions& Records Class Schedule Course Catalog

  11. NEW STUDENT SYSTEM: Student Financials Recruitment Financial Aid N.S.S/S.I.S. Admissions& Records Class Schedule Course Catalog

  12. MCCD I.T.S. Student Financials Recruitment Financial Aid N.S.S/S.I.S. Admissions & Records Class Schedule Course Catalog PHOENIX COLLEGE

  13. The Depth of N.S.S. Recruitment Class Schedule Initial data gathering N.S.S/S.I.S. Search for a facility Record recruiter info. View class facility usage Create prospect record Admissions & Records Schedule new class Generate communications Only 3 of 10 activities w/in this function Locate student’s record ONLY 4 of 27 activities w/in this function ONLY 2 of 22 activities w/in this function Enter bio demo data

  14. NEW STUDENT SYSTEM: • What’s the impact NSS/SIS will have on business practices for MCCD? • What’s the impact NSS/SIS will have on business practices for PC?

  15. What’s the impact NSS will have on business practices for PC? • Who’s inputting the depth of data required to take full advantage of NSS’/SIS’ capabilities? • Will this be the responsibility of A&R Technicians, Recruiters, Advisors, Counselors, Dept. Secretaries, Financial Aid Technicians, faculty who have collected students information……?

  16. What’s the impact NSS will have on business practices for PC? • Does the projected work load require re-thinking our necessary skill sets? • Will we have to reconsider our required positions? • Will we have to re-deploy positions?

  17. What’s the impact NSS will have on business practices for PC? • Do we have to consider a data processing center? • Who will make up a data processing center? • Do we have to utilize NSS’/SIS’ full capacity?

  18. What’s the impact NSS will have on business practices for MCCD? • What role will MCCD ITS play in the maintenance of the system? • What role will MCCD play in the creation and maintenance of the database? • Is it time to centralize A&R, Financial Aid, ……………functions?

  19. NEW STUDENT SYSTEM: • Are these questions being asked by • CEC • Administrative Deans • Deans of Students Council • Deans of Instruction

  20. NEW STUDENT SYSTEM: What’s In Store for Phoenix College? Presented by Cheryl Axtell & Dr. Raul M. Sandoval Phoenix College, College Implementation Team

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