PeopleAdmin

1. PeopleAdmin Training for Hiring Managers

2. Agenda • Access to PeopleAdmin • User Guide • Four Available Actions • Reviewing Applicants • Hiring Proposals • Administrative Functions • Review of Applicant Website

3. Access to PeopleAdmin • URL for PeopleAdmin https://jobs.westga.edu/hr • Each hiring manager should create a user account • User account requests must be approved by HR • Departmental Assistants should not have user accounts unless they supervise someone. • Departmental Assistant may have Guest access.

4. User Guide • Helpful User Guide is available on the home page of PeopleAdmin

5. Four Available Actions • Establish New Position and Request Posting • Review Position and Request Posting • Modify Position (no posting) • Modify Position and Request Posting

6. Establish New Position & Request Posting • Used when a new position is identified for your department and there is no current description for this position. • Example: You have been given a new budgeted position that you need to classify and post. Requires a critical hire form.

7. Establish New Position & Request Posting • Demonstration

8. Review Position and Request Posting • Use when you need to post a position but no changes are necessary on the position description. • Example: Your secretary has resigned and you need to post the position with no changes. Requires a critical hire form.

9. Review Position and Request Posting • Demonstration

10. Modify Position (no posting) • Used to make changes or update a current job description without posting the position • Can sometimes cause a classification change • Must be approved by HR through PeopleAdmin • Example: You want to reclassify an existing position. No critical hire form is required.

11. Modify Position (no posting) • Demonstration

12. Modify Position and Request Posting • Used when you need to modify or change a vacant or open position for posting. • Example: Your secretary has resigned and you need to modify the position and post for a replacement. Requires a critical hire form.

13. Modify Position and Request Posting • Demonstration

14. Reviewing Applicants • Can view application, cover letter and other submitted documents from all applicants • Hiring manager has ability to change the status of the applicant to assist in the selection process. • Ability to print any application or other document as necessary

15. Reviewing Applicants • Demonstration

16. Hiring Proposals • Hiring proposal is required once you have identified a candidate that you wish to hire. • Hiring proposal must be approved through the electronic approval process built into PeopleAdmin. • You can check the status of your hiring proposal by searching for it at any time. • Click on Search Hiring Proposals and click the appropriate checkbox.

17. Hiring Proposals • Demonstration

18. Administrative Functions • Change your password using the “Change Password” link of the left navigation bar. • System will automatically log you out after 60 minutes of no activity but it is always recommended that you log out when not using the system. • Email notifications are sent to hiring managers as requests are processed through the system.

19. Review of Applicant Site • Demonstration

20. Contact Information • Rebecca McGee – General HR Information • rmcgee@westga.edu • 678-839-6412 • Vicky Pollard – General HR Information • vpollard@westga.edu • 678-839-6430 • Shaye Hudson – Classification Questions • shudson@westga.edu • 678-839-5344

21. Questions??? Please present any additional questions at this time!