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PeopleAdmin

PeopleAdmin. Training for Hiring Managers. Agenda. Access to PeopleAdmin User Guide Four Available Actions Reviewing Applicants Hiring Proposals Administrative Functions Review of Applicant Website. Access to PeopleAdmin. URL for PeopleAdmin https://jobs.westga.edu/hr

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PeopleAdmin

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  1. PeopleAdmin Training for Hiring Managers

  2. Agenda • Access to PeopleAdmin • User Guide • Four Available Actions • Reviewing Applicants • Hiring Proposals • Administrative Functions • Review of Applicant Website

  3. Access to PeopleAdmin • URL for PeopleAdmin https://jobs.westga.edu/hr • Each hiring manager should create a user account • User account requests must be approved by HR • Departmental Assistants should not have user accounts unless they supervise someone. • Departmental Assistant may have Guest access.

  4. User Guide • Helpful User Guide is available on the home page of PeopleAdmin

  5. Four Available Actions • Establish New Position and Request Posting • Review Position and Request Posting • Modify Position (no posting) • Modify Position and Request Posting

  6. Establish New Position & Request Posting • Used when a new position is identified for your department and there is no current description for this position. • Example: You have been given a new budgeted position that you need to classify and post. Requires a critical hire form.

  7. Establish New Position & Request Posting • Demonstration

  8. Review Position and Request Posting • Use when you need to post a position but no changes are necessary on the position description. • Example: Your secretary has resigned and you need to post the position with no changes. Requires a critical hire form.

  9. Review Position and Request Posting • Demonstration

  10. Modify Position (no posting) • Used to make changes or update a current job description without posting the position • Can sometimes cause a classification change • Must be approved by HR through PeopleAdmin • Example: You want to reclassify an existing position. No critical hire form is required.

  11. Modify Position (no posting) • Demonstration

  12. Modify Position and Request Posting • Used when you need to modify or change a vacant or open position for posting. • Example: Your secretary has resigned and you need to modify the position and post for a replacement. Requires a critical hire form.

  13. Modify Position and Request Posting • Demonstration

  14. Reviewing Applicants • Can view application, cover letter and other submitted documents from all applicants • Hiring manager has ability to change the status of the applicant to assist in the selection process. • Ability to print any application or other document as necessary

  15. Reviewing Applicants • Demonstration

  16. Hiring Proposals • Hiring proposal is required once you have identified a candidate that you wish to hire. • Hiring proposal must be approved through the electronic approval process built into PeopleAdmin. • You can check the status of your hiring proposal by searching for it at any time. • Click on Search Hiring Proposals and click the appropriate checkbox.

  17. Hiring Proposals • Demonstration

  18. Administrative Functions • Change your password using the “Change Password” link of the left navigation bar. • System will automatically log you out after 60 minutes of no activity but it is always recommended that you log out when not using the system. • Email notifications are sent to hiring managers as requests are processed through the system.

  19. Review of Applicant Site • Demonstration

  20. Contact Information • Rebecca McGee – General HR Information • rmcgee@westga.edu • 678-839-6412 • Vicky Pollard – General HR Information • vpollard@westga.edu • 678-839-6430 • Shaye Hudson – Classification Questions • shudson@westga.edu • 678-839-5344

  21. Questions??? Please present any additional questions at this time!

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