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News from IEC CO

61(Busan/IECCO)03 October 2018. News from IEC CO. Christophe Boyer Technical Officer IEC Central Office. IEC TC 61 Meeting October 2018 Republic of Korea. IEC TC 61 support in IEC CO, Geneva. Maria-Elena Volet Editor mev@iec.ch. Christophe Boyer Technical Officer cbo@iec.ch.

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News from IEC CO

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  1. 61(Busan/IECCO)03 October 2018 News from IEC CO Christophe BoyerTechnical OfficerIEC Central Office IEC TC 61 Meeting October 2018 Republic of Korea

  2. IEC TC 61 support in IEC CO, Geneva Maria-Elena Volet Editor mev@iec.ch Christophe Boyer Technical Officer cbo@iec.ch Nadine Andrey Administrative Assistant and@iec.ch

  3. IEC Key figures • IEC Family (members + affiliates) 86 + 85 = 171 • Number of TCs/SCs 104 + 100 = 204 • Number of WG/PT/MT >1 500 • Number of experts 20 000 • Number of publications in catalogue 10 163 • Number of publications issued in 2017 635 • Number of active projects (2018-10-01) 1941

  4. News on IEC website • TC news – provides information to the IEC technical community on SMB decisions, after each SMB meeting.http://www.iec.ch/tcnews/ • SMB Newsletter – articles on organizational topicshttp://www.iec.ch/smbnewsletter/ • E-tech news – articles on technology http://iecetech.org/Technical-Committees

  5. IEC Products overview • Publications • Base publications (IS, TR, TS, PAS) • Amendments • Corrigenda • Interpretation Sheets • Value-added products • Pre-release version • Consolidated version • Redline version • Commented version • Online collections • Series

  6. International Standard Development Process TC/SC IS Process P-members O-members NCs 1. Preliminary Stage (PWI) 7. Publication Stage (IS) 5. Enquiry Stage (CDV, RVC) 6. Approval Stage (FDIS, RVD) 3. Preparatory Stage (WD) 2. Proposal Stage (NP, RVN) 4. Committee Stage (CD, CC) ≥2/3 P-mem vote & ≥4(or 5) NCs experts NC interest ? WG / PT Working Group stage (draft documents) TC stage (comments) ≥2/3 P-mem. vote & <25% neg. vote (both stages) 2 voting stages

  7. International Standard Maintenance Process TC/SC IS Process P-members O-members NCs 2. Proposal Stage (DC + INF, or Q + RQ, or plenary decision and then RR) 7. Publication Stage (IS) 6. Approval Stage (FDIS, RVD) 4. Committee Stage (CD, CC) 3. Preparatory Stage (WD) 5. Enquiry Stage (CDV, RVC) NC interest ? WG / MT Work Group stage (draft documents) TC stage (comments/feedback) ≥2/3 P-mem. vote & <25% neg. vote (both stages) 2 voting stages

  8. 3. Preparatory stage (Directives Part 1, 2.4) The Working Group prepares a working draft (WD) conforming to Directives Part 2 • WG meeting(s) is/are held as necessary • IEC Collaboration Platform is recommended for exchange of information among experts • All proposals from experts should be considered and evaluated • No consultation of National Committees at this stage

  9. Voting / Commenting periods for project documents • NP: 4 weeks or 12 weeks 4 weeks is possible when the attached draft is an outline and when an existing group is making the proposal • CD: 8, 12 or 16 weeks • CDV: 12 weeks only • FDIS: 6 weeks • DTS: 12 weeks • DTR, PAS: 8 weeks

  10. CDV & FDISTranslation, editing and voting process Submission of English document by TC/SC Secretary to IEC/CO CDV Editing at IEC/CO Resolution of comments from IEC/CO editor and NCs by TC/SC CDV Translation 6 weeks + 1 week CDV Voting period 12 weeks Total time for CDV: 19 weeks FDIS Translation up to 6 weeks FDIS Editing at IEC/CO up to 12 weeks FDIS Voting period 6 weeks Total time for FDIS: up to 18 weeks Total time for FDIS: up to 24 weeks

  11. IEC Projects Dashboard – Transmission of information • Submission of project documents: NP, RVN, CD, CC, CDV, RVC, FDIS, DTS, RVDTS, DTR, RVDTR, DPAS, RVDPAS • Editing questions at FDIS and Publication stages TC/SC Officers • Secretary, • Assistant Secretary Chair, Vice Chair IEC Central Office Technical Officer • Administrative Assistant • Editor Projects Dashboard • Submission of other documents: AC, DA, DC, DL, INF, MTG, Q, RQ and RM • Any other correspondence

  12. Document for Comments (DC) • Feedback on a document is requested from the P-Members of the TC/SC/SyC • It should not be the draft of an active project (CD should be used for such cases) • It is circulated for comments for a minimum of 6 weeks • Its resulting INF does not constitute a formal approval by the P-Members • Examples: • to initiate the revision of a publication, • to review the Strategic Business Plan, the scope of the TC/SC/SyC, • … • For each DC document, a resulting INF shall be issued

  13. Document for information (INF) • It includes any kind of information relevant to the P-Members of the TC/SC/SyC • It should not be a document internal to WGs (Meeting notice, agenda or minutes), • No feedback from P-Members is expected • Examples: • WG or liaison report to the TC/SC/SyC, • P-Members participation statistics, • Compilation of comments on a DC document, • …

  14. Questionnaire (Q) • Question sent to the P-Members of the TC/SC/SyC • The question should be formulated in a way that the response is given as a “Yes”, “No” or “Abstain” • Approval by a simple majority, unless otherwise stated in Directives Part 1 • It is circulated for vote for a minimum of 6 weeks • Examples: • to initiate the revision of a publication, • to approve the nomination of a Chair, a Vice-chair, a Convenor, • to approve a liaison with an external organization (A or B), • … • For each Q document, a RQ (Result of Questionnaire) shall be issued

  15. Administrative Circular (AC)(in a TC/SC/SyC) • document relevant to the structure/running of the TC/SC/SyC • Examples: • Call for experts, • Meeting announcement and registration, • Call for nominations of TC/SC/SyC officers and convenors, • …

  16. Group types in IEC • Working Groups (WG) • Handle several new (ED1) and maintenance projects • Numbered in sequence of establishment • Reasonably limited in size • Possibility of having more than one Convenor • Disbanded on completion of all its projects • Project Teams (PT) • Work on the development of one new project (ED1) • Designated by the project number ( PT 6XXXX) • Disbanded – automatically – on completion of the project • Maintenance Teams (MT) • Keep a publication or a set of publications up to date • Cannot develop a new project (ED1) • Numbered in the same sequence as Working Groups • No minimum size

  17. Group types in IEC • Advisory Groups (AG) • Assist the Chair and Secretary in coordination, planning and steering of the committee’s activities • Established based on terms of reference and dissolved by P-members • Members nominated by P-members • Output only recommendations for approval by P-members(cannot prepare IS, TS, PAS, TR documents) • Ad Hoc Groups (AHG) • Study a precisely defined problem • Members chosen from delegates present at the meeting – Can be supplemented by experts later • Disbanded at the meeting to which it submits its report • Editing Committees • Update and edit CDs, CDVs, FDISs • Ensure the conformity to the ISO/IEC Directives, Part 2 • Recommended membership: Convenor or Project Leader, one English mother tongue Expert, and one French mother tongue Expert

  18. New edition of ISO/IEC Directives Part 1 (Edition 14.0, 2018-05) • Key updates: • Renaming of liaison D into liaison C • 1.17.6 Addition of a table to describe the differences between liaison types • 2.5.6: detailed consensus principle

  19. New edition of ISO/IEC Directives Part 1, IEC Supplement (Edition 12.0, 2018-05) • Key updates: • Renaming of liaison D into liaison C • Annex E.3.1.2: revised IEC French translation procedures at FDIS stage • New Annex SQ: Procedures for Questions of principle from Technical Committees • Part 1 + IEC Supplement exist as consolidated version

  20. Selected Administrative Circulars • AC/4/2018: Drafting of formulae following the removal of Equation Editor 3.0 from MS Word: transitional measures • AC/2/2018:Enhancement of “MyNewDocs” newsletter: inclusion of “Also of interest to TC/SCs” • AC/36/2017: Setting up an IEC Academy www.iec.ch/academy/ • AC/20/2017: Comments with positive votes on FDIS

  21. New edition of ISO/IEC Directives Part 2 (Edition 8.0, 2018-05) • The 2016 edition of ISO/IEC Directives, Part 2, completely redrafted and restructured the text of the 2011 edition • Most of the changes made in the 2018 edition are simple clarifications of the new text • Some elements of the 2011 edition, which were removed in the 2016 edition, have been reintroduced • Applicable to all CDV and FDIS registered after 2018-10-01

  22. Drafting IEC publications Overview and guidelines availableon IEC Website, as a complement toISO/IEC Directives, Part 2: • Writing & editing • Layout & formatting • Graphics & figures • Training material on terminology • IEC MS Word Template v5 AC/25/2013 http://www.iec.ch/standardsdev/resources/draftingpublications/

  23. Secrets of effective participation Provides advice for newcomers: • Participate actively and regularly • Build contacts and respect • Reach consensus http://www.iec.ch/about/brochures/pdf/tools/IEC_Participation.pdf

  24. Making the business case AC/28/2015 • Template for business case • Demonstrate importance of standardization activity • Template of meeting/trip report • Communicate effectively on your activity • Advice on how to formalize your standardization job http://www.iec.ch/businesscase/

  25. Web tools for IEC experts http://www.iec.ch/tools • Expert Management System • Meeting Registration System • Collaboration Platform • MyIEC • MyNewDocs • …

  26. myIEC – Your customized homepage Content automatically generated from your profile in EMS

  27. MyNewDocs – Customizing notifications

  28. Supporting documents on IEC Website • New feature in TC/SC Dashboard, to provide: • information in relation to one or more publications • promotional material about the TC/SC • These documents are publicly accessible • Example for SC 59F: information on test materials and test equipment

  29. Previews of PDF + Office docs Multiple downloads with zip creation New Collaboration Platform https://collaborate.iec.ch Document-centric, simplified end user approach Drag & Drop file upload Multiple files with Metadata collection Feature rich document management Document centric discussions Multiple topic threads, not just comments

  30. IEC New Web Conferencing Tool – ZOOM AC/26/2018 • GoToMeeting replaced by ZOOM • ZOOM • common solution used in IEC and ISO • allows much greater flexibility for the organization of meetings, without any intervention of IEC CO • Licenses allocated to: • Secretaries and Assistant Secretaries at TC and SC level • Convenors of all Working Groups • Project leaders of all Project Teams

  31. Calendar of IEC General Meetings • 2018 – Busan, Republic of Korea 22 to 26 October 2018 • 2019 – Shanghai, China 21 to 25 October 2019 • 2020 – Stockholm, Sweden 5 to 9 October 2020

  32. Thankyou Christophe Boyer cbo@iec.ch Technical OfficerIEC Central Office

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