Electronic Submission. Applying for NIH Grants A “Hands-On” Guide NIH Electronic Submission Team December, 2006. Electronic Submission to NIH Through Grants.gov. Prepare to Apply. Find Opportunity and Download Application Package. Prepare Application.
Applying for NIH Grants
A “Hands-On” Guide
NIH Electronic Submission Team
Prepare to Apply
Find Opportunity and Download Application Package
Submit Application to Grants.gov (AOR submits)
Check Assembled Application
IMPORTANT: Each system has its own registration and validations requirements.
Registration – Grants.gov
Registration eRA Commons - Organization
Registration - PI
Office of Extramural Research home page:http://grants.nih.gov/grants/oer.htm
Select Funding Opportunities in the NIH Guide for Grants and Contracts.
The NIH Guide for Grants and Contractshttp://grants.nih.gov/grants/guide/index.html
Enter search criteria
Select Advanced Search
The Advanced Search feature provides a lot of options to narrow your search.
Enter search criteria.
Identify an FOA of interest and download the application package.
Select the FOA number to open the announcement.
Button added to the NIH Guide announcements allows access to the Grants.gov application package directly from the NIH Guide.
Download FOA instructions and application package from Grants.gov
Download the application instructions and package from this location.
All mandatory Grants.gov fields are highlighted and denoted with an asterisk. See Application Guide for additional NIH requirements.
All Mandatory Documents must be completed in order to submit.
Refer to the agency specific instructions for which Optional Documents are required.
NIH will use agency-specific forms labeled PHS 398.
Select this icon to receive field-specific help.
The DUNS Number in the application must match the one used for the institution's Grants.gov registration and the eRA Commons account.
Business process change from percent effort to person months.
FAQs and a Calculator available at:http://grants.nih.gov/grants/policy/person_months_faqs.htm
Applicant sends the R&R budget component to the consortium grantee for completion; it is returned to the applicant; applicant attaches the PureEdge form to this component.
This is one of the most common app errors.
Enter PI Commons User ID
Expanded form allows for collection of up to 40 Senior/Key persons using structured fields. Each attachment contains 8 Senior/Key persons.
Required for all applications submitted after the receipt deadline.
If revising the cover letter for a Changed/Corrected application, include all previous submitted cover letter text.
Separate attachments maximize benefit of system validations & accommodate image bookmarking.
Select “Save” to save the application package to your local hard drive.
Application will be saved locally using this file name. If prepared by the PI, it must be routed to AOR for submission.
Limited Time Only
After the AOR submits…
Most common problems with applications to date:
The PI and AOR/SO Perspectives
Errors and warnings listed at the top of the status screen.
Electronic Submission Assistance
Grants.gov – registration, submission & PureEdge questions: http://www.grants.gov/CustomerSupport
Grants.gov Customer Service
eRA Commons – registration and post submission questions:
Support Page: http://era.nih.gov/commons/index.cfm
eRA Commons Help Desk
Enter your own support ticket!
NIH’s overall plan– for electronic receipt, application preparation:
NIH Grants Information
Electronic Submission and the SF424 (R&R) – steps, news, training, presentations, resources etc.
Listserv(s): http://era.nih.gov/ElectronicReceipt/listserv.htm Join for news, information and the latest updates!
Electronic Submission Information:
eRA Commons Registrationhttp://era.nih.gov/ElectronicReceipt/preparing.htm
NIH Guide for Grants & Contracts (Find FOAs)http://grants.nih.gov/grants/guide/index.html
PureEdge Software (free)http://www.grants.gov/resources/download_software.jsp#pureedge
PDF Software Resourceshttp://www.grants.gov/agencies/software.jsp#3
MAC Citrix Software (free)http://www.grants.gov/resources/download_software.jsp#non_window
Generic Validations Listinghttp://era.nih.gov/ElectronicReceipt/files/GenericValidations.htm
eRA Commons – Check status, review application image https://commons.era.nih.gov/commons/
OER Home Pagehttp://grants.nih.gov/grants/oer.htm
eSubmission Website – Info, training, resources, news, etc. http://era.nih.gov/ElectronicReceipt/
SAMPLE Application Guides & Packages (may NOT be used for submission) http://grants.nih.gov/grants/funding/424/index.htm
Video training library - A Walk Through the SF424 (R&R) http://helix.od.nih.gov/oervideo/grantsgov/A_Walk_Through_SF424/index.html
Registration in the eRA Commons: Demohttp://era.nih.gov/virtualschool/external/c101_GranteeRegistrationProcess.htm
Grants.gov’s “How to Complete An Application Package Demo”http://www.grants.gov/images/Application_Package.swf
Frequently Asked Questionshttp://era.nih.gov/ElectronicReceipt/faq.htm
Tips on Avoiding Common Errorshttp://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
Communications and Outreach resources (brochures, presentations, drop-in newsletter articles) http://era.nih.gov/ElectronicReceipt/communication.htmResources & Links
Grant Administration in Commons
We don’t often have the time to cover the remaining slides in class,
but it is great information so take some time to read on!
eRA Commons Features:
Search screen allows the SO to narrow the list of results. PI search automatically selects all applications belonging to the PI.
1. Application ID is the link to the application details.
2. Right side of hit list are links to other Commons functionality.
Only the PI can see the priority score, percentile, and summary statement.
Click on the JIT link in the Actions column of the Status hit list.
PI can enter the Other Support File, IRB Date, IACUC date, and HS Education information, but the SO must submit the information to NIH.
Electronic Streamline Non-competing Award Process
Electronic Streamline Non-competing Award Process
Begin the eSNAP either from the Action column of the Status Hit List or the eSNAP item on the menu bar.
PI hit list shows all grants and applications with the Grant Number of eSNAP-eligible grants hyperlinked.
The Internet Assisted Review (IAR) module allows reviewers to submit critiques of grant applications and view each other's reviews before the actual meeting.
Scientific Review Administrators (SRA) and Grants Technical Assistants (GTA) are able to view all critiques and generate preliminary score reports and pre-summary statement bodies.
Reviewers use this screen to submit their critiques and preliminary scores. Individual critiques (in Word or text format) are uploaded.