Geospatial Data Preservation & Access in Wisconsin

1. Geospatial Data Preservation & Access: Raising Awareness in Wisconsin Jaime Stoltenberg Map and Geospatial Data Librarian Arthur H. Robinson Map Library University of Wisconsin-Madison Wisconsin Land Information Association February 18, 2011

2. Geospatial Data Preservation • What does this mean? • Why is this important? • Who should care? • What is the benefit? • Persevering ‘at risk’ & temporally significant digital geospatial content – not • just backing up your current version • Existing copies are at risk of being over- • written when updates or changes are made • Data creators, consumers and curators • Direct user, social, government/operational, strategic/political, historic research, legal • Common driver: access to historic content for temporal analysis

3. National Efforts: GeoMAPP • GeoMAPP = Geospatial Multistate Archiving & Preservation Partnership • Funded by the Library of Congress NDIIPP (National Digital Information Infrastructure & Preservation Program) • Funded partners: North Carolina, Utah, Kentucky • Informational partners: Washington D.C. | Georgia | Maine | Maryland | Minnesota Montana | New York | Texas | Wisconsin | Wyoming

4. National Efforts: GeoMAPP • What the GeoMAPP team recommends…and what we are working on in Wisconsin • Collaboration is a key component to establishing a unified approach to preservation • Create business case documentation • Investigate the existing preservation landscape • 4. Make it official – create GIS specific records retention schedules • Descriptive detail is a wise preservation investment • 6. Spread the word about what you’re doing

5. National Efforts: GeoMAPP Retention Schedules: suggested frequency

6. National Efforts: NDSA • National Digital Stewardship Alliance (LOC and others) • Working Groups: • Content • Standards & Practices • Infrastructure • Innovation • Outreach

7. National Efforts: NDSA • Outreach Working Group • Chairs: Carol Minton Morris (DuraSpace.org) • Butch Lazorchak (LOC) • 52 other members • Scope of work: • Identifying and promoting key digital preservation information resources: • Clearinghouse of Digital Preservation Information • Utilizing social media tools to spread the message • Defining opportunities for outreach within the NDSA & to the community beyond

8. National Efforts: NDSA Defining opportunities: • Public Awareness Campaign • Partner Recruitment • Identifying Important Collections for Stewardship • Outreach to Potential Information Stewards Action teams: • Statement of Purpose • Audience • Outreach Resources

9. Future Plans in Wisconsin • Continue to participate in national calls with both GeoMAPP and NDSA for the next several years • Begin collecting information to help us understand Wisconsin’s current preservation landscape. • Seek partnerships with the WI Historical Society, the State Records Center and/or individuals in WI counties that have a legal mandate to preserve digital land records information. • Share recommendations and hopefully provide tools and guidance for successful implementation of preservation plans across the state.

10. What you can do right now… • “Save the bytes!” Identify data that is temporally significant • Create good FGDC metadata- include currency date, software version, and description of file naming convention • Use a simple data management structure(ex: Dane Co. historic parcel data) • Treat the archive as a living thing

11. Questions? Contact Information: Jaime Stoltenberg Map & Geospatial Data Librarian UW Department of Geography Arthur H. Robinson Map Library jstoltenberg@wisc.edu 608 262-1471