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Leisure Facilities Management Procurement Bidders’ Open Day 13 June 2012

Leisure Facilities Management Procurement Bidders’ Open Day 13 June 2012. Today’s Itinerary. 10:30 Welcome and presentation 10:45 Tour of Beau Sejour 12:45 Lunch 13:30 Minibus to Footes Lane for tour 15:00 Minibus to airport. Background. Fundamental spending review

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Leisure Facilities Management Procurement Bidders’ Open Day 13 June 2012

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  1. Leisure Facilities Management Procurement • Bidders’ Open Day • 13 June 2012

  2. Today’s Itinerary • 10:30 Welcome and presentation • 10:45 Tour of Beau Sejour • 12:45 Lunch • 13:30 Minibus to Footes Lane for tour • 15:00 Minibus to airport

  3. Background • Fundamental spending review • Executive Leadership Team has recommended outsourcing of leisure facilities if: • target level of savings can be achieved • level of quality can be maintained • Benign market, comparatively strong economy • Leisure service runs at net operating cost of in excess of £800k

  4. Project team and decision making • Dave Chilton (Chief Officer, Culture & Leisure) • Keith Gallienne (Director of Leisure Services) • Yousof Khan (States lawyer) • Colin Thorburn (Estates Manager) • The Sports Consultancy (Chris Marriott and Simon Molden) • Project team and board reports to Executive Leadership Team • Ultimate decision rests with States of Deliberation.

  5. The Guernsey context • Crown Dependency • Housing control regulation • Opportunity to understand this better through clarification sessions with Director of Housing Control • No TUPE regulation but staff will be transferred under similar process

  6. The opportunity • Beau Sejour • Pool, gym, 12-court hall, theatre, conference hall, outdoor pitches • Underwent £9m refurbishment in 2002 • Footes Lane • island’s main outdoor sporting arena • grass pitch, athletics track and stand • ATP and football/rugby pitch • 10-year management contract • Grounds maintenance staff to remain in-house • Sports development will remain in-house (Sports Commission)

  7. The opportunity • Asset management responsibilities matrix to be released with ITT documentation • Condition surveys to be undertaken • Utilities • Legal agreement will be drafted in-house • Sensible approach to risk allocation to achieve best value

  8. Procurement process • PQQ • Invitation to tender (max. 6 bidders shortlisted) • Final tender

  9. Procurement timetable

  10. Questions & answers

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