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PINE CREEK SCHOOL DIVISION. 2014 – 2015 DRAFT BUDGET PRESENTATION. INTRODUCTION. Board of Trustees Ward 1 –Marlene Craik (Vice-Chair) Ward 2 –Diedrich Toews Ward 3 –Loreley Fehr (Chair) - Wanda Toth Ward 4 –Arlene Jarema - Brian Peill Ward 5 –Daryl Hrehirchuk

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PINE CREEK SCHOOL DIVISION


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    1. PINE CREEK SCHOOL DIVISION 2014 – 2015 DRAFT BUDGET PRESENTATION

    2. INTRODUCTION Board of Trustees Ward 1 –Marlene Craik (Vice-Chair) Ward 2 –Diedrich Toews Ward 3 –Loreley Fehr (Chair) - Wanda Toth Ward 4 –Arlene Jarema - Brian Peill Ward 5 –Daryl Hrehirchuk - Clint Rogers - Jim Boaz

    3. INTRODUCTION Senior Admin • Superintendent – Brian Gouriluk • Secretary-Treasurer – Jodi Joss • Maintenance Coordinator – Lloyd Hall • Transportation Coordinator – Don Hickey • Student Services Coordinator – Michelle Marriott

    4. AGENDA • PCSD Budget Development Process • Enrolment Review • Parent Advisory Council Surveys • Pine Creek Challenges • Pine Creek Successes • Funding Review • 2014/2015 Budget Priorities • 2014/2015 Budget Overview • Special Requirement Review • Questions • Refreshments

    5. PCSD Budget Development Process

    6. PCSD POLICY DBD - SCHOOL DIVISION BUDGET PREPARATION The Board will endeavor to ensure deliberations and decisions related to developing a budget to support the Division’s Vision, Mission and Beliefs. The Board of Trustees shall plan and approve an annual budget within the timelines and authorities established by the Public Schools Act. The Board will consider, assess and prioritize factors as presented by Board Committees, the Senior, School and Divisional Administration and the public related to staffing, educational Programs, administrative supports and operations and including salaries and benefits, services, supplies, fiscal and capital.

    7. Enrolment Review

    8. Actual 2012/2013 to 2013/2014 School 12/13 13/14 Difference Austin Elementary 120.5 117.0 -3.5 -2.9% Gladstone Elementary 136.5 139.5 +3.0 +2.2% Langruth Elementary 45.0 45.5 +0.5 +1.1% MacGregor Elementary 251.0 236.0 -15.0 -6.0% Plumas Elementary 30.5 30.5 +0.0 +0.0% MacGregor Collegiate 208.0 201.0 -7.0 -3.4% William Morton 142.0 134.0 -8.0 -5.6% West Plains Colony 35.5 43.0 +7.5 +21.1% Beaver Creek Colony 20.5 21.0 +0.5 +2.4% Cascade Colony 7.0 8.0 +1.0 +1.9% Emerald Colony 9.5 10.5 +1.0 +10.5% Muller Colony 28.5 26.0 -2.5 -8.8% Hidden Valley Colony 27.0 34.5 +7.5 +27.8% Forest Home Colony 15.5 13.0 -2.5 -16.1% Total 1077.0 1059.5 -17.5 -1.6%

    9. September 30, 2013 Enrolment

    10. Projected 2013/2014 to Projected 2014/2015*basis for Budget planning School 13/14 14/15 Difference Austin Elem. 119.5 117.5 -2.0 -1.7% Gladstone Elem. 142.0 137.0 -5.0 -3.5% Langruth Elem. 49.5 43.0 -6.5 -13.1% MacGregor Elem. 239.0 230.5 -8.5 -3.6% Plumas Elem. 31.0 29.0 -2.0 -6.5% MacGregor Collegiate 203.0 185.0 -18.0 -8.9% William Morton 138.0 130.0 -8.0 -5.8% West Plains Colony 39.0 40.5 +1.5 +3.8% Beaver Creek Colony 21.0 22.0 +1.0 +4.8% Cascade Colony 8.0 9.0 +1.0 +12.5% Emerald Colony 10.5 13.5 +3.0 +28.6% Muller Colony 26.0 26.0 +0.0 0.0% Hidden Valley Colony 30.5 32.5 +2.0 +6.6% Forest Home Colony 13.0 10.0 -3.0 -23.1% Total 1070.0 1025.5 -44.5 -4.2%

    11. Projected September 30, 2014 Enrolment

    12. Pine Creek Enrolment History Total reduction of 205.0 FTE, or 16.7% from 2005/2006 to 2014/2015 Over the 10 years, average of 20.5 FTE loss per year

    13. Provincial Enrolment History From Manitoba Education Enrolment Reports Total reduction of 6,764 FTE, or 3.7% from 2003/2004 to 2012/2013

    14. Parent Advisory Council Surveys

    15. Parent Advisory council survey ____ Technology ____ Class size ____ Early Years Education ____ Physical Education ____ Literacy ____ Music/Band ____ Arts ____ Other Languages ____ Transition to High School / University ____ Extra-Curricular activities ____ Maintaining Taxes ____ Maintenance of Facilities ____ Transportation services ____ Other ____ Other

    16. Pine Creek Challenges

    17. Declining Enrolment and small schools • Retaining and attracting students • Growing administrative responsibilities in schools (Learning to Age 18) • Uncertainty with Provincial Support (20K3, Formula Guarantee Grant, TIG) • Aging School Buildings • Changing student needs requiring School reconfiguration • Access to up to date technology for learning and administrative needs (high school courses) • Increase of social/emotional needs of students increasing the need for support without the proper funding

    18. Changing Provincial policies offloading more on Schools (restricting Level 2 and Level 3 funding approvals) • Unfunded outside agency requirements and regulations • Workplace Safety & Health • Learning to Age 18 • K-3 Class size • Increasing costs to support employee groups • substitute costs • Costs of benefits (sick days, employee leaves, etc.) • Professional Development costs • Supplementary Employment Benefits

    19. Pine Creek Success

    20. Continue to upgrade technology in schools • Upgrading bandwidth at schools • Upgrading wireless networks within schools • Additional Technical support for our schools • Establishment of Learning to Age 18 Teacher Leader position • Creation of Numeracy Coach position and Numeracy Cohort • Workplace Safety and Health Consultant continuing • Continuing to improve training and orientation for employees regarding WSH

    21. Continued with contracted Substitute Teacher model which has proven effective in addressing the shortage of supply teachers available • Divisional PD Committee continues to take a leading role in Divisional in-servicing and professional development • Technology in Teaching Committee continues to lead in improving teaching and learning through the use of technology in the classroom • Building upgrades • Maintenance Shop - better storage for maintenance equipment, tools and vehicles • Installing Security Equipment in all schools to better monitor and protect staff and students • Installed new intercom system at WMCI for better communication with all classrooms

    22. Improving technologies to better serve employees – giving employees online access to their pay stubs, T4 statements and benefit balances • Updated Division website and in the process of updating all School websites

    23. Funding Review

    24. Manitoba News Release - January 30, 2014 PROVINCE MAINTAINS COMMITMENT TO STUDENTS AND FAMILIES, INCREASES EDUCATION FUNDING BY TWO PER CENT Minister Urges School Divisions to Exercise Budgetary Restraint, Keep Taxes Low for Manitoba Families The Manitoba government continues its strong commitment to providing students with a quality education by increasing funding to Manitoba schools by an additional $24.4 million or two per cent, the rate of economic growth, Education and Advanced Learning Minister James Allum announced today. "As we have seen around the world and right here in Canada, economic uncertainty has led many jurisdictions to cut or freeze funding for education. The opposition is calling for the same cuts here in

    25. Manitoba," said Minister Allum. "Our government will not repeat the mistakes of the previous government which cut education funding, leading to overcrowding and layoffs for more than 700 teachers. Instead, we are finding efficiencies and administrative savings across government departments that allow us to keep investing in what matters most." Total funding for public education announced today will increase to $1.2403 billion from $1.2159 billion. This means overall funding has increased $469.3 million or 60.9 per cent since 1999. Targeted funding for three new initiatives will provide students more opportunities to succeed, advance to higher learning and find good jobs here in Manitoba, the minister said. They are: * new targeted funding to help students get back to basic math, science and reading skills so they can have greater academic success in all areas;

    26. * new targeted funding to help students explore career opportunities and gain valuable skills training while still in high school, preparing them for post-secondary education and good jobs; and * additional funding to provide students with state‑of‑the-art equipment to learn the high‑demand skills they need to get good jobs in Manitoba's growing economy. The minister noted these new programs are focused on education quality by providing targeted funding to help struggling students succeed and advanced students excel while at the same time advancing a critical part of the government's skill strategy "We continue to work with school divisions to ensure they have the financial support they need to provide their students the best education possible," said the minister. "We are able maintain this strong commitment to education because we have found responsible ways to reduce administrative spending while keeping life affordable for families. I am urging school divisions to do the same by exercising restraint and managing expenditures in their budgets, which will in turn keep property taxes low for Manitoba families."

    27. Funding Review What does this mean for Pine Creek School Division? $15,000 or 0.2% increase in Funding 2014/2015 Estimated Funding = $7,569,228 2013/2014 Actual Funding = $7,554,228

    28. Funding Review 2014 / 2015 Provincial Funding Base Support $ 3,939,385 Categorical Support $ 1,627,607 Equalization Support $ 1,833,231 Formula Guarantee $ 61,265 School Building Support $ 73,200 Quality Education Initiative Fund * $ 7,500 Career Development Fund * $ 7,500 Total $ 7,569,228 *New funds introduced for 2014/2015

    29. Funding Review Difference in Funding from 2013/2014 Base Support ($ 25,207) -0.7% Categorical Support ($ 14,575) -0.9% Equalization Support $ 11,361 0.6% Formula Guarantee $ 31,181 103.6% School Building Support $ 240 0.3% Technology Ed. Equip Replacement $ 0 0% Quality Education Initiative Fund $ 7,500 100.0% Career Development Fund $ 7,500 100.0% Total $ 15,000 0.2%

    30. Support History

    31. Funding Review Funding Highlights for Pine Creek: • Instructional Support Grant decrease of $29,483 or -1.4% due to enrolment decline • Additional Instructional Support for Small Schools Grant decrease of $1,161, or 1.7% due to enrolment decline in small schools • Once again the Province is not including Hutterian Colony schools in this formula calculation • Level II and Level III rates unchanged from 12/13 Funding - Level II $9,220 - Level III $20,515

    32. Funding Review • Enrolment Change Grant decrease of $23,115, or 33.7% • 12/13 to 13/14 = 23.2 FTE decrease • 13/14 to 14/15 = 15.3 FTE decrease • Early Literacy Intervention Grant increase of $3,933 or 10.5% due to an increase in Rate from $2,475 to $2,565 • Formula is based on 20% of Kindergarten enrolment • Equalization Support increase of $11,361 or 0.6% • PCSD unsupportable expenditures increased $462,827, or 6.5% • The province increased the Equalization Factor from 62% to 64% of unsupportable expenditures • Pine Creek’s Equalization factor reduced due to an increase in Assessment per resident pupil • Support Per Eligible Pupil = $7,151 ($7,035 in 13/14), $116, or 1.6% increase

    33. Funding Review

    34. Funding Review

    35. Funding Review

    36. Funding Review

    37. Funding Review 2014 / 2015 Estimated Revenues Provincial Government $ 7,569,228 Other Provincial Support $ 220,249 General Support Grant, misc. Other School Divisions $ 28,600 Transfer Fees for School of Choice Private Organizations and Other $ 42,000 Rebates, refunds, First Nations, interest revenue, etc. Total Estimated Revenue before Special Requirement $ 7,860,077

    38. 2014/2015 Budget Priorities

    39. Priority Areas and Belief Statements Literacy and Numeracy for All, By All (PA1) • All students can learn and literacy and numeracy are the basis for learning. Each teacher, regardless of grade level or subject area assignment, shares the task of teaching and promoting literacy and numeracy skills. Every employee of the school division takes a role in building literacy and numeracy. Plan and Assess with Purpose (PA2) • Instruction is a complex, purposeful task. Assessment serves different purposes at different stages of the learning process. Purposeful planning of instruction, learning activities and assessment must be undertaken to meet the diverse needs of our learners. Furthermore, planning and assessing with purpose applies to the school division and its schools in terms of divisional and school improvement. Social Justice and Education for Sustainable Development (PA3) • Schools should provide education and opportunities that build awareness of Social Justice and Sustainable Development to motivate students to become responsible, active citizens of their community, their country and the world.

    40. Support Areas Professional Development (SA1) • Divisional and in-school P.D. focused on the priority areas; opportunities for staff to access outside P.D. in support of the priority areas; establishment of Professional Learning Communities model to support growth in the priority areas. Guidance from Admin Council, the divisional Professional Development Committee and outside agencies such as universities, Manitoba Education, MASS and the Manitoba Rural Learning Consortium (mRLC). Technology (SA2) • The effective use of technology and software to support teaching and learning in the priority areas; the development of the divisional SharePoint site to connect teachers; use of Web connectivity between schools, classrooms and the outside world. Guidance from the Admin Council, Divisional Tech Teaching Committee and outside agencies such as MERLIN. Student Services Supports (SA3) • Provision of classroom supports that enable learning for all students in the priority areas; the building of safe, inclusive classroom environments that instill in students both a sense of responsibility and a sense of belonging; guidance from the Admin Council, the Student Services team and outside agencies such Manitoba Education and the Student Services Administrators of Manitoba.

    41. Priority – Staffing maintain School Administration (PA2) Board continues to support increased School Administration levels to properly address administrative requirements. AES 1.0 FTEGES 1.0 FTELES 0.35 FTEMES 1.0 FTEPES 0.25 FTEMCI 1.0 FTEWMCI 1.0 FTE Colony Schools 0.75 FTE *removing the connection between enrolment and School Admin formula to ensure a consistent, adequate level of School Admin time

    42. Priority - StaffingAdditional Clinical Services (SA3) • Increase Social Work Clinical services to meet the social/emotional needs of students • Maintain increased Psychologist position at 0.5 FTE (0.3 FTE in 12/13) • Maintain budget for contracted Speech Language services to handle increasing case loads

    43. Priority - StaffingLearning to Age 18 Coordinator (PA2 & SA3) • Maintain 1.0 FTE Learning to Age 18 Teacher Coordinator • to facilitate student involvement in learning beyond the classroom through such programs as High School Apprenticeship, Technical Vocational Initiatives, Career Technology Studies Internships, credit recovery programs and alternative credit attainment through distance learning.

    44. Priority - StaffingContinue support for contracted Substitute Teachers (PA2) • In 2012/2013 Budget the Board approved the employment of 1.5 FTE Contracted Substitute Teachers to support school needs • Contracted substitute model has worked well for the Schools, Board will continue to support this model in 2013/2014

    45. Priority – Literacy and Numeracymaintain Division Support for Literacy and Numeracy (PA1) • Maintain the 0.25 FTE Math Coach to lead the implementation of best practices in Numeracy through a PD cohort model • Maintain Division support for Literacy PD of $8,000 • Teachers from Kindergarten to Grade 12 can access this PD

    46. Priority - TechnologyIncrease support for Technology (SA2) • Maintain staffing levels in Technology Department to support technology initiatives and implementations • Maintaining funds to support Divisional licensing • Increase Division support to upgrade Classroom computers for more effective use of newest technologies (ie. Smart Boards, Apple TV, etc.)