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Presentation to the PORTFOLIO COMMITTEE ON DEFENCE on the CASTLE of GOOD HOPE ANNUAL REPORT 08/09

This presentation will report to the Portfolio Committee on Defence on the Castle of Good Hope Annual Report for the year 2008/2009. It will cover the introduction, management report, performance information, corporate governance, HR management, and the A-G report.

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Presentation to the PORTFOLIO COMMITTEE ON DEFENCE on the CASTLE of GOOD HOPE ANNUAL REPORT 08/09

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  1. Presentation to thePORTFOLIO COMMITTEE ON DEFENCE on theCASTLE of GOOD HOPEANNUAL REPORT 08/09

  2. AIM The aim of the presentation is to report to the Portfolio Committee on Defence (PCD) on the Castle of Good Hope Annual Report 08/09.

  3. SCOPE • Introduction • Management Report • Performance Information • Corporate Governance • HR Management • A-G Report The contents of the Annual Report for the year ended 31 March 2009 ito:

  4. INTRODUCTION Annual Report (A/R) is submitted to Parliament on the activities of the Castle Control Board (CCB) according to PFMA (sec 65) Applicable Legislation: Constitution of RSA PFMA Treasury Regulations Castle Management Act (CMA) Defence Endowment and Property Account Act

  5. COMPOSITION OF THE CCB The CCB was established ito the CMA and include the following representatives: DOD ASB Western Cape IZIKO Museums of Cape Town DPW CT Regional Chamber of Commerce and Industry City of Cape Town SA Tourism Board Western Cape Provincial Legislature Minister of Defence (2 representatives) Executive Director

  6. MANAGEMENT REPORT Events at the Castle Total of 135 948 visitors to the Castle Daily management supported by stakeholders Facilities Management: Allocation of funding for maintenance remains a challenge Preventative maintenance ensures further damage to the structure

  7. MANAGEMENT REPORT Improvement to non-compliance matters Audit Committee Composition of the Board Appointment of Executive Director and CFO Supply Chain Management Policy Risk Management Policy Income Tax Exemption

  8. MANAGEMENT REPORT Transfer of the Castle to Department of Arts and Culture (DAC) Castle Management Act Repeal Bill PCD recommended Repeal Bill be withdrawn Minister of Defence remains Executive Authority to the CCB Ministerial Instruction dd July 2008 terminating the transfer of the Castle to DAC

  9. MANAGEMENT REPORT Implementation of recommendations as tabled in a PCD Report Addressing all non-compliance matters Strategic Business Plan Financial Sustainability International Best Practices Holistic Preservation and Maintenance of Castle of Good Hope Responsible Management of the Castle as Immovable Military Heritage Asset

  10. MANAGEMENT REPORT Events after the Reporting Date – Transfer of Het Bakhuys In order to obtain self-sustainability, a decision was made to transfer the Het Bakhuys function and venue hire facility from ASB Western Cape to the CCB A comprehensive analysis was completed on DOD Funds and Institutions policy, assets, personnel and financial statements and ito ASB WC Officers’ Club’s legal grounds wrt occupation

  11. PERFORMANCE INFORMATION Highlights The majority of non-compliance matters raised in previous audits were resolved during FY08/09 Challenges Self-sustainability: CCB is exploring additional sources of funding in order to appoint Executive Director and CFO

  12. PERFORMANCE INFORMATION Departmental Support SANDF personnel from ASB Western Cape (Rm1.8) CCB Chairperson – Chief Logistics DOD support bmo subsistence and travel allowance Logistics Division provide monthly feedback to C SANDF ito PCD recommendations SAAF assisted with procurement specialist advice towards Supply Chain Management Policy DOD Fin Div plays an advisory role to the CCB ito PFMA requirements Strategic Objectives A/R summarises progress made towards achieving the three strategic objectives

  13. CORPORATE GOVERNANCE Castle Control Board Castle placed under juristic control of CCB Established ito Castle Management Act Held 6 meetings to ensure successful implementation of objectives All vacancies filled on Board with exception of Western Cape Provincial Legislature and Executive Director

  14. CORPORATE GOVERNANCE Policy Development and Implementation Human Resources Management Plan Conservation Management Plan Strategic Business Plan Maintenance Plan Supply Chain Management Policy Materiality and Significance Framework 09/10

  15. CORPORATE GOVERNANCE Report of the Audit Committee Audit Committee Charter, Members and Attendance Responsibilities Internal Control Internal Audit Risk Management and other policies Quality of Management Reporting Evaluation of Financial Statements

  16. HUMAN RESOURCES MANAGEMENT Statistics and information published ito Chapter 1, Part III J.3 of the Public Service Regulations of 2001 Castle Section – 18 members: 10 remunerated by DOD (SANDF and PSAP) 8 remunerated by CCB (3 Castle Guides, bookkeeper, fin clerk, cashier, assistant and museum assistant) Salaries 10% of Castle’s annual income CCB endeavours paying a honorarium to members

  17. AUDITOR-GENERAL REPORT Report on the Financial Statements and Performance Information for the year ended 31 March 2009 Unqualified report by Auditor-General, highlighting non-compliance matters ito applicable legislation and matters of governance

  18. Questions

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