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Preparing for KIS 2014 Entry: Key Information and Processes

Get ready for the KIS 2014 entry in August 2013 with an overview of submission timelines, new courses, course changes, and more. Learn about annual institutional submissions, processes for creating and amending KIS information, and error checklists. Understand the annual KIS cycle, periodic reviews, and module amendments. Explore processes such as creating a KIS for new courses, amending KIS following major changes, and maintaining module information. Ensure accurate accreditation, fee, and accommodation details in your KIS. Stay updated on the annual submission calendar and follow the ADC calendar for amendments. Process for courses in periodic review involves notifying major changes, confirming compulsory elements, and creating new modules. Learn about adding accreditation, publishing program specifications, and maintaining module data for KIS entry in August.

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Preparing for KIS 2014 Entry: Key Information and Processes

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  1. KEY INFORMATION SETS Preparing for KIS 2014 entry in August 2013

  2. Overview

  3. OVERVIEW • Annual KIS submission timeline • Processes for submitting/ amending KIS information • New courses • Course changes • periodic review • module amendments • Error checklist

  4. Annual KIS cycle

  5. ANNUAL KIS CYCLE • KIS cycle runs from Sep annually • Annual institutional submission in August • Amendments throughout year: additional submissions follow ADC calendar

  6. ANNUAL SUBMISSION CALENDAR

  7. Processes

  8. PROCESSES Maintenance of KIS through established course approval and review processes • Creating a KIS for new courses • Amending a KIS following periodic review • Amending a KIS following major change to a course • Module maintenance • Publishing and displaying programme specifications on course finder webpage • Other information fields: accreditation, fees, accommodation

  9. Creating a KIS for new courses

  10. PROCESS FOR NEW COURSES • Integrated into existing course development and approval processes • Title approved by ADC • Course record created in SITS • KIS course record created • Course displayed on UoB course finder website • In-cycle KIS submission • Follows ADC calendar • Includes KIS records for all new course titles and course stage estimates • Validation • Course stage estimates reviewed/ confirmed (ASC02) • Non-LTA course information submitted (KIS course info amendment form)

  11. NEW COURSE: TYPICAL PATHWAY • Initial display of learning/ teaching and assessment data • Estimated for each course stage/ year of study • Based on realistic planning assumptions • ADC01E submitted within 4 weeks of ADC • Changes to estimates following validation: ASC02 • Typical pathway introduced as students take modules

  12. NEW COURSE Validation Title approval … Course development … Course stages estimates and non-LTA info confirmed Course stages estimated ADC: title approved ADC01E ASC02 KIS course info amendments form ADC01D SITS – KIS course record Course record created Unistats Course finder web page KIS widget

  13. Amending a KIS following course changes Periodic review Changes to modules PSRB accreditation

  14. PROCESS FOR COURSES IN PERIODIC REVIEW • Applies to review of courses during current academic session • Annual KIS preparation (May onwards) • Institutional schedule of periodic review circulated for confirmation • Notification of major changes expected • Amendments (i) annual submission or (ii) in-cycle • Periodic review • ASC02: course stage estimates for each year with major changes • KIS course info amendments form: confirmation of compulsory sandwich years/ years abroad, integrated foundation years, non credit-bearing (threshold) assessment tasks, PT only mode of attendance, accreditation, and accommodation • New modules • Module records created by faculty/ school CAMS officer

  15. PROCESS FOR COURSES IN PERIODIC REVIEW (2) • LTA data estimated for each course stage where modules changed • Notification of estimates for affected course stages: ASC02 • e.g. BA(Hons) University Challenge reviewed in 2012-13 • modules in year 1 and 3 change, year 2 modules remain unchanged • changes effective from Sep 2013 for all students

  16. PERIODIC REVIEW Annual submission (August) Confirmation of scheduled reviews (April) Changes to modules anticipated? Course stage estimates and non-LTA info confirmed YES SITS – KIS course record KIS course info amendments form NO ASC02 Module record unchanged Annual submission New module records created Unistats Course finder web page KIS widget

  17. PROCESS FOR NON-PERIODIC REVIEW COURSE CHANGES • Changes automatically reflected in typical pathway • May come from other schools/ modules owned by other courses • annual module changes • periodic review • Amendments reflected through regular module maintenance in CAMS • Other e.g. accreditation • Use KIS course information amendments form

  18. MODULE MAINTENANCE • LTA data automatically rolled forward from previous year’s MAV record • Module changes are approved by FABs in the usual manner • Amendments only necessary following approval of changes to learning activities or assessment methods • KIS typical pathway: system will automatically select the appropriate year and module record • Module maintenance should continue without reference to potential effects of changes on a KIS

  19. 2012 module record used in typical pathway for KIS 2014 entry (i.e. August 2013 submission) Learning/ teaching activities Assessment methods

  20. PROCESS FOR ADDING ACCREDITATION • PSRBs drawn from HESA list of recognised accrediting bodies • List updated annually by HESA • Can request that PSRBs be added to list • Details submitted through KIS course info amendments form • Annual publication of University list of PSRB engagements • New accreditations added • Withdrawn/ expired accreditations removed • Faculty Office provides details as needed

  21. Publishing programme specifications on course finder

  22. PROGRAMME SPECIFICATIONS • Published annually on staffcentral by Faculty Offices • As PDF documents • To appear alongside widget on course finder page • Naming convention • Non-KIS course: PS MA University Challenge 2013 • KIS course: KPS BA(Hons) University Challenge 2013 • URL of published specifications for KIS courses submitted to Registry annually • Can be amended in-cycle by overwriting the original version on staffcentral

  23. Programme specification for current cohort (drawn from staffcentral) Widget

  24. Error checklist

  25. ERROR CHECKLIST

  26. LTA: learning/ teaching and assessment data

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