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Occupational Health Safety and Welfare. COMMITTEE TRAINING. USING THIS POWER POINT. View notes pages for detailed information about each item. View slides and information in the current order or look at particular items to address perceived gaps in the committee’s understanding.

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slide1

Occupational Health Safety and Welfare

COMMITTEE

TRAINING

OHS&W Committee Training

slide2

USING THIS POWER POINT

  • View notes pages for detailed information about each item.
  • View slides and information in the current order or look at particular items to address perceived gaps in the committee’s understanding.
  • Use the slides to guide a training session

OHS&W Committee Training

the committee
THE COMMITTEE
  • A group of people with a common goal, working together to achieve their aim
  • The Health and Safety Committee aims for the provision of a safe, healthy workplace

OHS&W Committee Training

slide4

SUB COMMITTEES

  • A health and safety committee may establish one or more sub-committees to assist it in performing its functions [Act: 31(2)].
  • Sub-committees can deal with specific issues or perform one or more of the committee's functions

OHS&W Committee Training

composition of the committee
COMPOSITIONof the COMMITTEE
  • At least 50% of the Committee must be employees
  • One management representative with the authority to act on behalf of the employer, and where appropriate, to approve and implement OHS strategies agreed by the Committee.
  • Reflect the make-up of the workplace

OHS&W Committee Training

the chairperson
THE CHAIRPERSON
  • The person best suited to the role - elected for 12 months
  • Provides leadership
  • Liaises with the executive officer/secretary in the preparation of the agenda
  • Endorses the minutes of the previous meeting
  • Promotes the profile of the committee

OHS&W Committee Training

the executive officer
THE EXECUTIVE OFFICER
  • Works closely with the chairperson and secretary
  • Receives updated reports from working parties
  • Receives correspondence
  • Ensures follow-up action
  • Prepares for the meeting

OHS&W Committee Training

the secretary
THESECRETARY
  • Keeps the committee’s records
  • Works with the chairperson and executive officer
  • Prepares and distributes the draft minutes
  • Takes minutes
  • Organises facilities

OHS&W Committee Training

slide9

ROLE of

the COMMITTEE MEMBERS

  • Add agenda items
  • Develop motions for consideration and advice
  • Represent their workgroup
  • Table reports
  • Move, second and vote on motions
  • Contribute to discussions

OHS&W Committee Training

how does a committee work
HOWDOES A COMMITTEE WORK?
  • Follow a formal agenda
  • Defined by the committee’s Terms of Reference
  • Listening
  • Speaking clearly
  • Offering a safe forum for discussion and consultation
  • Keep minutes/records of meetings

OHS&W Committee Training

role of health and safety committees
ROLE OF HEALTH AND SAFETY COMMITTEES
  • Forum for consultation and discussion
  • Monitor trends and provide advice on preventative strategies
  • Assisting in the resolution of OHS&W issues
  • Assisting in the development, review and dissemination to employees of OHS&W practices, procedures and policies.

OHS&W Committee Training

functions from the ohs w act 1986
FUNCTIONS from THE OHS&W ACT 1986
  • Development of policy
  • Consultation and cooperation
  • Resolution of issues
  • Establish sub-committees
  • Monitor and review OHS plans, targets and programs

OHS&W Committee Training

functions of the committee
FUNCTIONS OF THE COMMITTEE

Committees involvement in resolving health and safety issues

OHS&W Committee Training

meetings
MEETINGS
  • Meet at least once every three months
  • Extra meetings on request (conditional)
  • According to agenda and Terms of Reference

OHS&W Committee Training

establishing a health and safety committee
ESTABLISHING A HEALTH AND SAFETY COMMITTEE
  • Upon request by 5 or more employees
  • By management
  • Composition by agreement between management and employees providing that at least 50% are employees
  • Should represent a cross section of employees
  • Should include any relevant health and safety representative

OHS&W Committee Training

terms of reference
TERMS OF REFERENCE
  • Frequency of meetings
  • Membership, roles, office holders, budget
  • Chairing of meetings and decision making
  • Managing items of business
  • Dispute resolution
  • Vacancies

OHS&W Committee Training

ohs w regulations 1995 division 6 2
OHS&W REGULATIONS 1995, DIVISION 6.2
  • Membership
  • Qualification of Section 31 of the OHS&W Act
  • Provisions; for example, terms of office, disqualification
  • Notification

OHS&W Committee Training

decs consultative committees
DECS CONSULTATIVE COMMITTEES
  • Worksite/workgroup committees,Level 1
  • District committees, Level 2
  • State Consultative Committee, Level 3

OHS&W Committee Training

references
REFERENCES

Produced by Health & Safety Services – DECS, May 2005

  • OHS&W Act 1986
  • OHS&W Regulations, 1995
  • WorkCover – Committee info_ notes, 2004
  • WorkCover – Workplace Health and Safety Handbook, Revised edition, July 2002
  • Committee Training Guidance Notes, Health and Safety Services, DECS
  • SA Health Commission OHS&W Committee Trainer’s Course, 1994

OHS&W Committee Training