word up 2007 n.
Skip this Video
Loading SlideShow in 5 Seconds..
Word Up! 2007 PowerPoint Presentation
Download Presentation
Word Up! 2007

Loading in 2 Seconds...

play fullscreen
1 / 95

Word Up! 2007 - PowerPoint PPT Presentation

  • Uploaded on

Word Up! 2007. (Everything You Needed To Know About Word 2007 , But Were Afraid To Ask) Presented By: Terence Peak. Topics. What’s new - Word 2007 Fields Newsletter functions Headers and footers Document review Mail Merge. What’s New.

I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
Download Presentation

PowerPoint Slideshow about 'Word Up! 2007' - marcia-mcfarland

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.

- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
word up 2007

Word Up! 2007

(Everything You Needed To Know About Word 2007 , But Were Afraid To Ask)

Presented By: Terence Peak

  • What’s new - Word 2007
  • Fields
  • Newsletter functions
  • Headers and footers
  • Document review
  • Mail Merge
what s new

What’s New

This section will explain the Ribbon, Quick Access Toolbar, MS Office Button, Mini Toolbar, and Key Tips

what s new1
What’s New
  • Revisions in Office 2007 have created major changes in the layout of Word.
  • The Ribbon, Quick Access Toolbar, and the MS Office Button replace the menu, Standard and Formatting Toolbars in Word 2003.
  • The Mini Toolbar provides quick access to popular editing functions.
  • Key Tips are shortcuts to tab and menu options on the Ribbon.
quick access toolbar
Quick Access Toolbar
  • Located next to the MS Office Button, the Quick Access Toolbar offers one-click access to the most widely used office functions.
  • By default, there are 3 buttons: Save,Undo, & Redo.
  • Click on the arrownext to the toolbar, to open the customize menu
  • Click the checkbox next to each feature to add and more options to the toolbar
  • Click More commands to open up the Customize menu
customize the quick access toolbar
Customize the Quick Access Toolbar
  • The Customize menu adds items to the Quick Access toolbar.
  • Double-click an item on the left side to add it to the toolbar.
the ribbon
The Ribbon

Groups: Sections containing Related items or tasks

Tabs: 8 tabs representing common related activities

Commands: Buttons, boxes or menus relating to specific functions within Word

Office 2007 is arranged differently. All menus are located within tabs on a menu bar called the Ribbon

The three parts of the Ribbon are Tabs,Groups, & Commands.

the ribbon tabs
The Ribbon tabs
  • Home: Popular Word options found on the Standard and Formatting Toolbars in Word 2003.
  • Insert: Items associated with the Insert menu.
  • Page Layout: Items relating to how a document is set up before any text is typed on the screen.
  • References: Functions found on the Insert/References menu. These include tables of Contents Indexes, and Bibliographies.
  • Mailings: Replaces the Mail Merge Task Pane.
  • Review: Options for Proofing, Comments, Tracking Changes and Document protection.
  • View: Options for how you see documents on the screen.
the ms office button
The MS Office Button
  • The MS Office Button is a New Feature of Word 2007.
  • This button is the access point for:
    • Creating New Word Documents
    • Opening
    • Saving
    • Printing
    • Closing
  • This Button replaces the File menu.
the ms office button1
The MS Office Button
  • The MS Office Button also houses.
    • A list of Recently Useddocuments.
    • Word Options (previously located under the Tools menu).
    • Prepare to finalize documents for distribution.
    • Send which distributes documents through facsimile or email.
    • Publishto distribute a document to a server, blog, or shared workspace.
word options
Word Options
  • Word Options – Opens the Options menu previously located on the Tools menu. These options have changed significantly in 2007, so take a minute to look over the changes.
word options1
Word Options
  • There are 9 categories of Word Options:
      • Popular
      • Display
      • Proofing
      • Save
      • Advanced
      • Customize
      • Add-Ins
      • Trust Center
      • Resources
  • Top Options for Word:. Choose options by clicking the checkboxes.
  • Personalize your copy of MS Office: Replaces the User Information tab on the Word 2003 Options menu.
  • Language Settings replaces the Set Language option on the Word 2003Tools menu.
  • Page Display Options, Always Show Formatting Marks,and Printing Options replace the options in the View tab on the Word 2003 Options menu.
  • These items can also be selected by clicking on the Show Formatting Icon on the Home Ribbon.
  • AutoCorrect Optionsreplaces the AutoCorrect tab on the Word 2003Tools menu.
  • Spelling and Grammar Options replace the Spelling and Grammar tab on the Word 2003Options menu.
  • Save Options replaces the Save tab on the Word 2003Options menu.
  • Click Save in this Formatto change the file type to Word 97-2003 document. This way, all of your documents can be edited in both Word 2003 and 2007.
  • The Advanced tab has several options, scroll down to view all of them
  • Editing OptionsandCut, Copy & Paste replace the Edit tab on the Word 2003Options menu
  • Show Document Contentreplaces the View tab on the Word 2003Options menu.
  • Display replaces functions found under both the View and General tabs on the Word 2003Options menu.
  • Printoptions replace the Print tab on the Word 2003Options menu.
  • Save andPreserve Fidelity options areNew Features.
  • General Optionsreplace the General tab on the Word 2003Options menu.
  • Compatibility Options replace the Compatibility tab on the Word 2003Options menu.
add ins
  • Add-Ins are customizable by user.
  • There are lists of both active and inactive Add-In.
  • To activate an Add-In, choose from the Manage drop down menu at the bottom of the page.
  • Click Go.
  • Check the options that you want to Add-In and click OK.
trust center
Trust Center
  • The Trust Center allows you to choose security settings for your documents.
  • There are several tutorials that can be accessed by clicking on the links.
  • The Resources Page is a one-stop location to:
    • Download.
    • Troubleshoot.
    • Helponline
the mini toolbar
The Mini Toolbar
  • The Mini Toolbar is a menu of frequently used formatting tools that appears when text is highlighted in a Word document.
  • This is a New Feature.
key tips
Key Tips
  • Key Tips are shortcuts to tab and menu options on the Ribbon. This is a New Feature
  • Push the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate the Key Tip.


This section will explain how to use various types of fields:


Page Numbering

Merge Documents

TOC (table of Contents)

APA Format Bibliography

insert fields
Insert Fields
  • Fields are set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically.
  • This section will explain the following fields:
    • Date
    • Page Numbering
    • Merge Documents
    • Page Breaks
    • TOC (table of Contents)
    • APA Bibliography
the insert tab
The Insert tab
  • The Pages group:Inserts pages into a document.
  • The table group: Inserts tables into a document. After the table is created, TheTableToolstab opens with Design and Layout options.
  • The Illustration group: Inserts images and graphics. Opens the Picture Tools tab to edit images.
  • The Links group:Adds links to a document.
  • The Header/Footer group:Add header, footer, or page #
  • The Text group: Adds several different text items.
  • The Symbols group: Adds either an equation or a symbol.
insert date
Insert Date
  • Open the document “Letterhead”
  • Click mouse at the top of the page
  • On the Insert tab, choose Date and time
  • Select a Date format
  • Click the Update automatically box if the date changes each time the document opens
  • Click OK
insert page number
Insert Page Number
  • Open the document “Letterhead”
  • On the Insert tab, locate the PageNumber
  • Choose a Position
  • Choose Format Page Numbers for additional options
insert merge text from a file
Insert (Merge) Text from a File
  • Inserting Text from Files combines 2 documents. Use this process to merge documents with similar formatting
  • Open “Letterhead”, and click the mouse below the title
  • On the Insert tab, click on the arrow next to Object
  • Choose Text from File
  • Navigate to the File“TOC”
the references tab
The References tab

The table of Contents group: Table of Contents.

The Footnotes group: Insert, add, edit, and revise footnotes and endnotes.

The Citations and Bibliography group: This feature contains options for formatting citations and the bibliography. Includes reference options in a variety of citation formats including APA and MLA.

page break
Page Break
  • Open “TOC”
  • Click mouse at the bottom of Page 1
  • On the Insert tab, click PageBreak
table of contents
Table of Contents
  • On the References tab, choose table of Contents
  • Choose a style by clicking on it
table of contents1
Table of Contents
  • Click mouse on the heading “Media Center Procedures”
  • Choose Level 1 on the menu
  • Repeat for the subheadings, placing them at Level 2
  • When finished, click Update table
apa bibliography
APA Bibliography
  • Open “Letterhead”
  • On the References tab, locate the Bibliography group, and choose APA Style
  • Click anywhere in the document, then click Insert Citation
  • Click Add New Source
apa bibliography1
APA Bibliography
  • Choose a Type of Source from the list
  • Fill out the remaining fields with information related to the citation
  • ClickOK
  • The citation appears on the page
apa bibliography2
APA Bibliography
  • Insert a page break at bottom of “Letterhead”
  • Click Bibliography
  • Choose Works Cited
  • The properly formatted Bibliography appears
  • Complete this step ONLY after references have been cited in the document.
newsletter functions

Newsletter Functions

This section covers different functions useful for creating a newsletter. These functions include:

Format Text

Section Breaks


Add, edit and format Clip Art

the home tab
The Home tab
  • Clipboard group: Options to cut, copy and paste.
  • The Font group: Edit fonts, font colors, font sizes & font styles.
  • The Paragraph group: Edit bullets and numbering, indentation, sorting, show/hide paragraph marks, text alignment, line spacing, shading, and borders.
  • The Styles group: Insert or change formatting styles in a Word document.
  • The Edit group: Find, replace, go to and select options are located here.
the backwards p
The Backwards “P”
  • There will be making a variety of formatting changes in this document. To keep track of all of them, activate Show/Hide.
  • By clicking the ¶ in the Paragraph group on the Home tab.
  • Open “Letterhead”
  • Using the functions located in the FontandParagraphgroupson the Home tab
  • Highlight and Right align the text of the document
  • Highlight, Bold, and Centerthe title
  • Changethe title font size to16
  • The changes will prep text to convert to newsletter format
the page layout tab
The Page Layout tab
  • The Themes group: Themes are a series of designs for background color, font color & effects.
  • The Page Set-up group: Margins, orientation, columns, page breaks, and hyphenation.
  • The Page Background group: Watermark, Page Color, Page Borders.
  • The Paragraph group: functions for indentation and character spacing.
  • The Arrange group: Formats images that are imbedded within text.
insert section break
Insert Section Break
  • In the Page Layout tab, in the Page Setup group, choose Breaks
  • Under Section Breaks, choose Continuous
  • Move mouse to the title and click Page Borders on the Page Layout tab
  • Under the Borders tab
  • Choose a style, color, and width
  • Make sure the “Apply To” box reads Paragraph
  • Click OK
  • Click mouse before “Overview”
  • On the Page Layout tab, click Columns
  • Click Three
add clipart
Add ClipArt
  • Click anywhere in the document
  • On the Insert tab, choose Clip Art
text wrap
Text Wrap
  • Nesting allows for an image to be placed within a document so that the image is surrounded by text
  • Double-click the image
  • Choose Text Wrapping from the Arrange group
  • On the next menu, choose Tight
text wrap1
Text Wrap
  • Notice that the text surrounds the image
  • Move the image around and the text moves with the image
headers and footers

Headers and Footers

This sections explains how to add and edit Headers and Footers by creating a letterhead

headers and footers1
Headers and Footers
  • Headers and footers are the identifiers that run through the top or bottom of your document, providing important background information about it. They can include:
    • Page numbering
    • Title
    • Author Name
    • Chapter Number
    • Date
  • Headers appear at the Top of a page; Footers at the bottom.
insert a header or footer
Insert a Header or Footer
  • Open “Letterhead”
  • Click the Insert tab
  • Click Header or Footer
  • There are several choices for pre-formatted headers
  • Scroll down to the bottom and click Edit Header
insert a header or footer1
Insert a Header or Footer
  • A new ribbon appears called Header and Footer tools, this ribbon will be used to create a letterhead.
  • At the top of the document, a dotted line appears. The area above the line is active. The letterhead will be placed here. (The header can also be used for page numbers, date, time, etc.)
  • Below the line is inactive, and this is the text of your document. Note that the text is grey.
insert a table
Insert a table
  • Click inside the header
  • From the Insert tab, click table
  • Mouse over the number of rows and columns to create the table - for this lesson, 2 columns and 1 row
the tab le tools tab
The table Tools tab
  • After a table is created, ThetableToolstab opens with Design and Layout tabs
    • Design tab: This ribbon features table design options for style, shading, and borders
    • Layout tab: This ribbon features table layout options to format cells, insert rows and columns, cell alignment, and size
insert a table in the header
Insert a table in the Header
  • Highlight the table
  • Click on the Border Icon in the table Tools Design tab
  • Change the border to No Border
add clipart to the header
Add ClipArt to the Header
  • Click inside the table and insert a ClipArt
  • Double click on the Clip Art, and resize the clip Art to 1”
  • Click on the cell border and move it to the left
crop clipart
Crop ClipArt
  • It is possible to edit ClipArt by cropping it
  • Locate the Crop Tool on the Size group at the right end of the menu
  • Click on a corner, and
  • Drag inward until the desired section is cropped
  • If you crop too much, reverse the process
  • Complete the letterhead by adding name, address, etc.
document review features

Document Review Features

This section explains:

Track Changes

Advanced Spell Check

Dictionary and Thesaurus

track changes
Track Changes
  • Track Changes keeps track of document changes.
  • Lets other users review your work and edit it without changing the original document.
  • Track changes is located on the Review tab. There are four parts to Track Changes.
the review tab
The Review tab
  • The Proofing group: Spell check, thesaurus, translate, language, and word count.
  • The Comments group: controls the comments feature.
  • The Tracking group: Track changes set up.
  • The Changes group: Allows for the review, acceptance or rejection of changes.
  • The Compare group: Compare two documents (with & without changes) at the same time.
turn track changes on
Turn Track Changes On
  • Click theTrack Changesicon in the Track Changes group to activate the feature
  • Track Changes show what change was made (format, insert, or delete), when, and who made the change
track changes states
Track Changes States
  • Original: Shows the original document, with all changes (markup), hidden.
  • Original: Showing Markup: Shows what changes were made. Format changes are not visible, Inserted text is visible.
  • Final: Only the changes made to the document are visible.
  • Final Showing Markup: Format changes and deleted items are visible, along with an explanation of all changes.
using track changes
Using Track Changes
  • Open the document “Letterhead”
  • Click the Track Changes Icon so that it has a yellow hue
  • Choose Original Showing Markup
  • Add , delete, and format text, and note the balloons on the right side of the page
accept reject or skip changes
Accept, Reject, or Skip Changes
  • There are three change options:
    • Accept one or all changes
    • Reject one or all changes
    • Skip a change and move on to the next
  • Click on the change, then choose an accept/reject/skip option
print changes
Print Changes
  • Click the Office Button
  • Click Print
  • In the Print Whatbox,
  • Choose Document Showing Markup to print document with changes
  • Choose List of Markup to print only the changes
  • Choose Document to print without markup
multiple authors or reviewers
Multiple Authors or Reviewers
  • Multiple reviewers are defined by Login.
  • To see who made a change, mouse over the change and the reviewer name and date will appear.
  • Reviewers can be color-coded if there is more than one reviewer.
show reviewer s
Show Reviewers
  • Show Reviewers reveals the markup from one reviewer
  • Click Show Markup
  • Click Reviewers
  • Click the checkboxnext to the reviewer whose changes you want to see.
reviewing pane
Reviewing Pane
  • Reviewers can also be identified using the reviewing Pane
  • The reviewing Pane can be viewed at the left or bottom of the page.
  • ClickReviewing Pane
  • Choose Vertical or Horizontal
tracking options
Tracking Options
  • Click the drop-down menu on the Track Changes icon and choose Change Tracking Options
  • Track Change options include tracking type of markup by color
  • Tracking format by color
  • Click on the color options to change
  • Comments allow you to add feedback to a document
  • Click where you want to insert a comment
  • In the comment group, click New Comment
  • Aballoonwill note the commented text
  • Type a comment inside the balloon
removing comments
Removing Comments
  • After reviewing a comment, Right- click the comment
  • Click Delete
  • If there are multiple comments, use the Previous/Next icons to skip to other comments
spell check on steroids
Spell Check on Steroids
  • Click the Office Button (or push the F7 Key)
  • Click Word Options
spell check on steroids1
Spell Check on Steroids
  • Click Proofing
  • Click the checkbox Show readability statistics. This will show the Flesch-Kincaid Reading level for your paper after the Spell Check has been completed. You will want to strive for a twelfth grade reading level
  • Click Settings
readability and writing style
Readability and Writing Style
  • Under the Style menu
  • Click on the check boxes to select
    • Passive Sentences
  • Click OK Continue with Spell Check
custom dictionaries
Custom Dictionaries
  • If a word that the dictionary sees as “misspelled”, even though it is not. It is possible to add the word to your dictionary
  • Right-click on the word
  • Choose Add to Dictionary
easy thesaurus
Easy Thesaurus
  • Right-click the word that you need a synonym for
  • Choose Synonyms
  • Choose a synonym from the menu
easy dictionary
Easy Dictionary
  • Right-click the word that you want to define
  • Choose Look Up
  • Review the definitions
word count
Word Count
  • Want to know how mush you have written?
  • Click the Review tab
  • On the Proofing group, click WordCount
the mailings tab
The Mailings tab
  • The Mailings tab: The Mailings tab replaces the Mail Merge Task Pane in Word 2003.
  • The pane is arranged chronologically, so begin with the Create group (Letters or Envelopes), and continue until the merge is completed (the Finish group)
step 1 envelopes or labels
Step 1: Envelopes or Labels?
  • This function is used if only a single envelope or label is being created. Otherwise, proceed to Step 2
  • Click Labels
  • On the next menu, click Options
step 1 envelopes or labels1
Step 1: Envelopes or Labels?
  • Locate the Brand of label from the Label Vendor list
  • Locate Product number
  • Click OK
  • Fill out the address information on the next menu.
step 2 start mail merge
Step 2: Start Mail Merge
  • Begin with this step for multiple addressees or addressing letters
  • Click Start Mail Merge
  • Choose Labels
step 2 start mail merge1
Step 2: Start Mail Merge
  • Locate the brand of envelope from the Label Vendor list
  • Locate Product number
  • Click OK
  • Fill out the address information on the next menu.
step 3 select recipients
Step 3: Select Recipients
  • Click Select Recipients
  • Choose Use Existing List
  • This feature is used if you have a spreadsheet or database from which to select recipients. A list may also be generated by manually creating a list or using an Outlook contact list
step 3 select recipients1
Step 3: Select Recipients
  • Navigate to sampleaddressbook
  • Click Open
  • On the next menu, select thename of the worksheet containing addressee information
  • Click OK
step 4 edit recipients optional
Step 4: Edit Recipients (Optional)
  • This steep selects specific recipients
  • Select recipients by selecting checkboxes
  • To select the entire list, click Select All
  • Click OK
step 5 insert fields
Step 5: Insert Fields
  • The Address Block adds an address to a label or letter.
  • In addition, a greeting line (i.e. Dear ---) may be added by clicking Greeting Line
  • Specific field information may be inserted manually using Insert Merge Field
  • Add these fields by inserting the cursor where the filed will be placed
step 5 insert fields address block
Step 5: Insert Fields (Address Block)
  • Select the name format
  • To add or remove fields from the address line (i.e. a field may not be used on the label), click Match Fields
  • Click OK
step 5 insert fields address block1
Step 5: Insert Fields (Address Block)
  • Click on the drop-down menu to add a field by matching the field name
  • To remove a field, change the field name to not matched
  • If this is the format for all labels, crick the Remember checkbox
  • Click OK
step 5 insert field merge fields
Step 5: Insert Field (Merge Fields)
  • Click Insert Merged Field
  • Choose the field type to insert
  • Choose the items to add to the letter from the list
  • Click Insertafter each item
step 5 preview letters
Step 5: Preview Letters
  • Click Preview Results
  • To review each recipient, click on the recipient arrows
  • If there is one label per page, click Update Labels
step 6 completing the merge
Step 6 ; Completing the Merge
  • Click Finish & Merge to complete the merge
  • Click Edit, Print, or Send to complete the process

Terence Peak, M.Ed.

Coordinator of Technology Training

Blackboard Certified Trainer

The University of the Incarnate Word

(210) 829-3920