Word Up! 2007 (Everything You Needed To Know About Word 2007 , But Were Afraid To Ask) Presented By: Terence Peak
Topics • What’s new - Word 2007 • Fields • Newsletter functions • Headers and footers • Document review • Mail Merge
What’s New This section will explain the Ribbon, Quick Access Toolbar, MS Office Button, Mini Toolbar, and Key Tips
What’s New • Revisions in Office 2007 have created major changes in the layout of Word. • The Ribbon, Quick Access Toolbar, and the MS Office Button replace the menu, Standard and Formatting Toolbars in Word 2003. • The Mini Toolbar provides quick access to popular editing functions. • Key Tips are shortcuts to tab and menu options on the Ribbon.
Quick Access Toolbar • Located next to the MS Office Button, the Quick Access Toolbar offers one-click access to the most widely used office functions. • By default, there are 3 buttons: Save,Undo, & Redo. • Click on the arrownext to the toolbar, to open the customize menu • Click the checkbox next to each feature to add and more options to the toolbar • Click More commands to open up the Customize menu
Customize the Quick Access Toolbar • The Customize menu adds items to the Quick Access toolbar. • Double-click an item on the left side to add it to the toolbar.
The Ribbon Groups: Sections containing Related items or tasks Tabs: 8 tabs representing common related activities Commands: Buttons, boxes or menus relating to specific functions within Word Office 2007 is arranged differently. All menus are located within tabs on a menu bar called the Ribbon The three parts of the Ribbon are Tabs,Groups, & Commands.
The Ribbon tabs • Home: Popular Word options found on the Standard and Formatting Toolbars in Word 2003. • Insert: Items associated with the Insert menu. • Page Layout: Items relating to how a document is set up before any text is typed on the screen. • References: Functions found on the Insert/References menu. These include tables of Contents Indexes, and Bibliographies. • Mailings: Replaces the Mail Merge Task Pane. • Review: Options for Proofing, Comments, Tracking Changes and Document protection. • View: Options for how you see documents on the screen.
The MS Office Button • The MS Office Button is a New Feature of Word 2007. • This button is the access point for: • Creating New Word Documents • Opening • Saving • Printing • Closing • This Button replaces the File menu.
The MS Office Button • The MS Office Button also houses. • A list of Recently Useddocuments. • Word Options (previously located under the Tools menu). • Prepare to finalize documents for distribution. • Send which distributes documents through facsimile or email. • Publishto distribute a document to a server, blog, or shared workspace.
Word Options • Word Options – Opens the Options menu previously located on the Tools menu. These options have changed significantly in 2007, so take a minute to look over the changes.
Word Options • There are 9 categories of Word Options: • Popular • Display • Proofing • Save • Advanced • Customize • Add-Ins • Trust Center • Resources
Popular • Top Options for Word:. Choose options by clicking the checkboxes. • Personalize your copy of MS Office: Replaces the User Information tab on the Word 2003 Options menu. • Language Settings replaces the Set Language option on the Word 2003Tools menu.
Display • Page Display Options, Always Show Formatting Marks,and Printing Options replace the options in the View tab on the Word 2003 Options menu. • These items can also be selected by clicking on the Show Formatting Icon on the Home Ribbon.
Proofing • AutoCorrect Optionsreplaces the AutoCorrect tab on the Word 2003Tools menu. • Spelling and Grammar Options replace the Spelling and Grammar tab on the Word 2003Options menu.
Save • Save Options replaces the Save tab on the Word 2003Options menu. • Click Save in this Formatto change the file type to Word 97-2003 document. This way, all of your documents can be edited in both Word 2003 and 2007.
Advanced • The Advanced tab has several options, scroll down to view all of them • Editing OptionsandCut, Copy & Paste replace the Edit tab on the Word 2003Options menu
Advanced • Show Document Contentreplaces the View tab on the Word 2003Options menu. • Display replaces functions found under both the View and General tabs on the Word 2003Options menu.
Advanced • Printoptions replace the Print tab on the Word 2003Options menu. • Save andPreserve Fidelity options areNew Features. • General Optionsreplace the General tab on the Word 2003Options menu. • Compatibility Options replace the Compatibility tab on the Word 2003Options menu.
Add-Ins • Add-Ins are customizable by user. • There are lists of both active and inactive Add-In. • To activate an Add-In, choose from the Manage drop down menu at the bottom of the page. • Click Go. • Check the options that you want to Add-In and click OK.
Trust Center • The Trust Center allows you to choose security settings for your documents. • There are several tutorials that can be accessed by clicking on the links.
Resources • The Resources Page is a one-stop location to: • Download. • Troubleshoot. • Helponline
The Mini Toolbar • The Mini Toolbar is a menu of frequently used formatting tools that appears when text is highlighted in a Word document. • This is a New Feature.
Key Tips • Key Tips are shortcuts to tab and menu options on the Ribbon. This is a New Feature • Push the alt key to show the Key Tips, then push the corresponding letter on the keyboard to activate the Key Tip.
Fields This section will explain how to use various types of fields: Date Page Numbering Merge Documents TOC (table of Contents) APA Format Bibliography
Insert Fields • Fields are set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. • This section will explain the following fields: • Date • Page Numbering • Merge Documents • Page Breaks • TOC (table of Contents) • APA Bibliography
The Insert tab • The Pages group:Inserts pages into a document. • The table group: Inserts tables into a document. After the table is created, TheTableToolstab opens with Design and Layout options. • The Illustration group: Inserts images and graphics. Opens the Picture Tools tab to edit images. • The Links group:Adds links to a document. • The Header/Footer group:Add header, footer, or page # • The Text group: Adds several different text items. • The Symbols group: Adds either an equation or a symbol.
Insert Date • Open the document “Letterhead” • Click mouse at the top of the page • On the Insert tab, choose Date and time • Select a Date format • Click the Update automatically box if the date changes each time the document opens • Click OK
Insert Page Number • Open the document “Letterhead” • On the Insert tab, locate the PageNumber • Choose a Position • Choose Format Page Numbers for additional options
Insert (Merge) Text from a File • Inserting Text from Files combines 2 documents. Use this process to merge documents with similar formatting • Open “Letterhead”, and click the mouse below the title • On the Insert tab, click on the arrow next to Object • Choose Text from File • Navigate to the File“TOC”
The References tab The table of Contents group: Table of Contents. The Footnotes group: Insert, add, edit, and revise footnotes and endnotes. The Citations and Bibliography group: This feature contains options for formatting citations and the bibliography. Includes reference options in a variety of citation formats including APA and MLA.
Page Break • Open “TOC” • Click mouse at the bottom of Page 1 • On the Insert tab, click PageBreak
Table of Contents • On the References tab, choose table of Contents • Choose a style by clicking on it
Table of Contents • Click mouse on the heading “Media Center Procedures” • Choose Level 1 on the menu • Repeat for the subheadings, placing them at Level 2 • When finished, click Update table
APA Bibliography • Open “Letterhead” • On the References tab, locate the Bibliography group, and choose APA Style • Click anywhere in the document, then click Insert Citation • Click Add New Source
APA Bibliography • Choose a Type of Source from the list • Fill out the remaining fields with information related to the citation • ClickOK • The citation appears on the page
APA Bibliography • Insert a page break at bottom of “Letterhead” • Click Bibliography • Choose Works Cited • The properly formatted Bibliography appears • Complete this step ONLY after references have been cited in the document.
Newsletter Functions This section covers different functions useful for creating a newsletter. These functions include: Format Text Section Breaks Columns Add, edit and format Clip Art
The Home tab • Clipboard group: Options to cut, copy and paste. • The Font group: Edit fonts, font colors, font sizes & font styles. • The Paragraph group: Edit bullets and numbering, indentation, sorting, show/hide paragraph marks, text alignment, line spacing, shading, and borders. • The Styles group: Insert or change formatting styles in a Word document. • The Edit group: Find, replace, go to and select options are located here.
The Backwards “P” • There will be making a variety of formatting changes in this document. To keep track of all of them, activate Show/Hide. • By clicking the ¶ in the Paragraph group on the Home tab.
Formatting • Open “Letterhead” • Using the functions located in the FontandParagraphgroupson the Home tab • Highlight and Right align the text of the document • Highlight, Bold, and Centerthe title • Changethe title font size to16 • The changes will prep text to convert to newsletter format
The Page Layout tab • The Themes group: Themes are a series of designs for background color, font color & effects. • The Page Set-up group: Margins, orientation, columns, page breaks, and hyphenation. • The Page Background group: Watermark, Page Color, Page Borders. • The Paragraph group: functions for indentation and character spacing. • The Arrange group: Formats images that are imbedded within text.
Insert Section Break • In the Page Layout tab, in the Page Setup group, choose Breaks • Under Section Breaks, choose Continuous
Borders • Move mouse to the title and click Page Borders on the Page Layout tab • Under the Borders tab • Choose a style, color, and width • Make sure the “Apply To” box reads Paragraph • Click OK
Columns • Click mouse before “Overview” • On the Page Layout tab, click Columns • Click Three
Add ClipArt • Click anywhere in the document • On the Insert tab, choose Clip Art
Text Wrap • Nesting allows for an image to be placed within a document so that the image is surrounded by text • Double-click the image • Choose Text Wrapping from the Arrange group • On the next menu, choose Tight
Text Wrap • Notice that the text surrounds the image • Move the image around and the text moves with the image
Headers and Footers This sections explains how to add and edit Headers and Footers by creating a letterhead