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Internet Advancement 2.0

Internet Advancement 2.0. May 29, 2019 Gantt Edmiston gantte@ocscouts.org. Internet Advancement 1.0. Internet portal used from 2006 to May 2019 to report BSA advancement directly into ScoutNET . Limited web browser compatibility

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Internet Advancement 2.0

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  1. Internet Advancement 2.0 May 29, 2019 Gantt Edmiston gantte@ocscouts.org

  2. Internet Advancement 1.0 • Internet portal used from 2006 to May 2019 to report BSA advancement directly into ScoutNET. • Limited web browser compatibility • Used standalone or to upload advancement data from UMS (unit management systems) like Troopmaster • Interfaced directly with ScoutNET

  3. Internet Advancement 1.0 • Provided access to unit rosters and Scout advancement data • Required unique userID number and password for each unit • Still used only by Explorer Posts • Will be disabled permanently on or before June 10, 2019. Download any historical advancement reports now, they will not be available after June 10th.

  4. Internet Advancement 2.0 (IA2) • What is an advancement Internet Portal? • Any software program that allows access to review, update, submit, and report Unit advancement data to BSA national • Examples of advancement Internet Portals: • Scoutbook Advancement Sync™ • Internet Advancement 2.0 • What is IA2? • Internet Advancement 2.0 is the quick entry tool for unit leaders to record advancement items for units.

  5. Internet Advancement 2.0 (IA2) • Released May 24, 2019 – Replaces IA 1.0 • Former internal dev name “Scoutbook Lite” • Multiple desktop/laptop web browser support • Mobile device support (smartphone or tablet) • Used by Packs, Troops, Crews, Ships, but not Posts • Will be used in the future for Recharter interface

  6. Internet Advancement 2.0 (IA2) • Who can access IA2? • Unit Key 3 • Unit Key 3 + 3 • Unit Advancement Chair (defined in MSO Org Security Manager by Key 3) • Access Notes • Log into my.scouting.org and click Menu > Legacy web tools > Manage member ID. Confirm the primary member number is the same one you are registered with as a Key 3

  7. Internet Advancement 2.0 (IA2) • Who uses IA2? • Primarily used by unit leaders who have decided they aren’t yet ready to switch over to Scoutbook. (or will never use Scoutbook) • Scoutbook is FREE, but it is NOT REQUIRED to be used. • KNOW that even if your unit does not use Scoutbook, there are still unit Scoutbook, and Adult / Youth Scoutbook accounts available. • IA2 updates are reflected immediately in Scoutbook, because they pull from the same database at National BSA

  8. Internet Advancement 2.0 (IA2) • Who should not use IA2? • Units that use Scoutbook with Advancement Sync™ • Who cannot access IA2 • Explorer Posts • Parents • Scouts • Unit leaders not defined as allowed in Org Security Manager

  9. Internet Advancement 2.0 (IA2) • How to access IA2 • Link from former IA1 page • scoutbook,scouting.org • Scoutbook menu selection • my.scouting.org Menu  Legacy Web Tools

  10. Internet Advancement 2.0 (IA2) • How to get help / trained on IA2? • help.scoutbook.com • discussions.scouting.com • https://blog.scoutingmagazine.org/2019/05/29/internet-advancement-upgrades/ (Bryan’s Blog May 29, 2019)

  11. Internet Advancement 2.0 (IA2)New Features • The ability for unit leaders to quickly select multiple youth before recording one or more advancements, speeding up data entry. • A notification for unit leaders when youth have completed advancements. All pending items can be approved at once. • The ability for unit leaders to quickly search the full advancement history for all youth in their unit using the activity tab. Search criteria may include youth name, rank, advancement type or advancement status.

  12. Internet Advancement 2.0 (IA2)New Features • A choice of three reports — all of which can be run for one or more selected youth in the roster or for everyone in the roster if no one is selected. These reports are: Advancement History, Unit Roster and the Advancement Report, which is used to make purchases at the local Scout Shop. • A Private Unit Forum, where unit leaders can hold private discussions within their unit. Go to discussions.scouting.org to give it a try.

  13. Internet Advancement 2.0 (IA2)New Features • A unit roster that’s fully searchable by youth name, member ID or rank. • The ability for unit leaders with multiple units to quickly switch between units by clicking on their unit icon in the upper right corner. • The ability for unit leaders with multiple units to save a default unit in their settings page so their device remembers which unit to load by default. (per device browser)

  14. Internet Advancement 2.0 (IA2)New Features • Instant feedback if the unit leader attempts to record a rank out of order or after the youth has aged out of a program. • The ability to provide a partially completed Eagle application for youth who have completed the Life rank. Unit leaders can find this by attempting to record the Eagle Rank for a youth. • When units make the transition to the new version, they should fully transition. Users may experience unexpected problems if they continue to use the old version after they have transitioned to the new one.

  15. Internet Advancement 2.0 (IA2)Transition Recommendations • Unlike before, advancement approvals are immediately stored in the BSA database with the new version. There is no longer a “Submit to Council” step after users have approved all desired items. • In addition to the FAQs on help.scoutbook.com, a thread has been created on the BSA forums platform to assist users with any questions they may have.

  16. Internet Advancement 2.0 (IA2)Transition Recommendations • The report Unit Leaders will use to purchase items at the Scout Shop is called the “Advancement Report” and can be run from the reports menu just above the roster. The report will include all items that have been approved since the report was last run. • The “Advancement Report” looks a little different from the report in the previous version. But don’t worry. The BSA has informed Scout Shops about the new format, so they (should) recognize it right away.

  17. Internet Advancement 2.0 (IA2)Transition Recommendations • Single Sign On (SSO) is required to run reports. Please login to Scoutbook with your Scoutbook email address, then use the "Switch SSO Profile" option on your Profile page and enter your Scouting.org (my.Scouting) UserName and Password.

  18. Internet Advancement 2.0 (IA2)Expected Enhancements • New features expected later in 2019 and beyond. • Access to Unit Recharter integration with roster in Internet Advancement.

  19. DEMO IA2

  20. Questions??

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